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Basically, I'm looking for a merge of teambox, things and redmine. Does anyone knows anything like that? ;)

It should have really nice UI and be extremely simple to use. Cross platform or web/linux.

Currently I'm using teambox (ok, it's not a to-do, but works great), but they have a lot of unnecessary stuff (that's a pm thing after all) and no prioritization, etc.

Also, it would be nice to have sub-tasking of any level (it turned out that just 3 levels are needed at most: classification of activity -> groups of tasks -> tasks).

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I'm currently working on something like that, I'm launching a invitation-only beta later this month, if you want to try my new app register at and I'll send you an invitation on launch day. – Nir Jan 17 '12 at 11:03
According to description, it doesn't look like something I need (surely no financial info). Anyway, I've subscribed. – Denys S. Jan 17 '12 at 13:22

13 Answers 13

Try Wunderlist - it's got all of the features you're asking. Lifehacker called it The Best To-Do App for Linux. The main page doesn't have the Linux client download link. It's on the about page (64-bit tarball or 32-bit tarball).

Disclosure: I'm friends with some of 6Wunderkiner managers.

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Yep, it's candidate #1 so far. There's only two things I don't like about it: the way task details are managed (not hard to do an expand feature) and heavyweight. But that's ok, there's nothing perfect. – Denys S. Jan 16 '12 at 11:20

It tends to be my standard answer: Toodledo (No, friends there or shares ;-) )

In combination with TaskUnifier which is a desktop implementation that works under Linux and Windows. Probably, Mac aswell.

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Toodledo also nicely integrates by data API to smartphone tools. On my iPhone, I am using the excellent "Pocket Informant" calendar which has a fantastic to-do section. – Torben Gundtofte-Bruun Jan 18 '12 at 13:52

If you have a webserver then MyTinyTodo is a solid piece of open source software that does all that. It is pretty simple to set up -- unzip in a web server directory and run the setup script. SQLite is an option so there is no need for a separate database. Works great, costs nothing. There is also a flag to get it formatted for mobile (add "/?pda" to the end of the URL).

I started using MyTinyTodo for my company, a services business with three people (we share one to see who is working on what, and when things are due); then I set up another one for myself personally; then one up for my wife, one for my mom . . . and then I decided to set up a site so people without a webserver can get an instance without asking me.

So if you don't have your own webserver or just want to check it out before installing, you can get an instance at Disclaimer: I set up and run

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There's lots of options available, a search for "task list application" or "to do app" or something like it will turn up many.

I'm pretty happy with Remember the Milk ( I use access via web browser, iPhone app, Android app. I think it is easy to use (in all the different flavors of UI I use) and definitely cross platform. In the browser app, you've got pretty much full control with keyboard shortcuts if you want them.

It does not do sub-tasks directly, although the tag system allows you to set up a proxy for sub-tasks pretty easily. Notes are easy to use and very flexible, you can hold a huge number of notes if you want.

Remember the Milk is free, with limited sync to multiple platforms. There's a pro version (which I subscribe to) which gives me unlimited sync to iPod Touch and Kindle Fire.

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Toodledo integrates with various other applications, as noted above. In addition to the toodledo web site, I use it with Appigo ToDo on the iPad and iPhone. For quick task entry I use Launchbar to send new ToDo items (through Twitter), which lets you take advantage of quickly adding todo items with priority, due-dates, tags, to folders, etc. You can also just use Twitter directly to send tasks, or send tasks via email.

ToodleDo has a notes feature to associate notes (notebooks) with tasks.

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For me it's todo.txt - has apps for every platform, including Windows via, and covers priorities, due/start start dates and for GTD-ers @contexts and +projects. I swear by it. No disclaimer but all credit to Gina Trapani at

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+1, this is definitely my favorite. The simplest approach is the most flexible and future-proof of all. – Rody Oldenhuis Dec 20 '13 at 13:06

Emacs and org-mode; is an option.

Org mode is for keeping notes, maintaining TODO lists, planning projects, and authoring documents with a fast and effective plain-text system.

It checks all your requirements save for simplicity. The basics are simple but you may need to learn some Emacs along the way.

I have maintained a knowledge base in an org file with great benefits. In the same file I can store course notes, calendar entries, meeting reminders, bills. And it all stays pretty well organized.

Check out one of the many tutorials for org:

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I have found Google Keep to work well for me. There isn't a way to set explicit priority levels, but the recent addition of reminders has been a great improvement.

This makes more sense if you are integrated with the Google Environment.

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Try Any.Do, apart from everything you want, it also has the ability to drag and drop tasks to organize them.

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up vote 0 down vote accepted - best app ever. Comes with a price, but you know what you're spending your money on. Been using it for 3 month now, completely satisfied.

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I just came across Firetask. But it may only be a mac/iPhone product. Sounds excellent.

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Welcome to Personal Productivity! Could you elaborate on your answer. What is it you like about Firetask? Where can we find it? – THelper Dec 29 '13 at 8:01

I use Rainlendar for about a year. It has pros and cons. Functionality is quite good. You prioritize your tasks, alarms etc. You have many options, skins and the UI is quite simple.

The problem, for me on windows at least, is that I find it two slow sometimes.

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I really like using Wunderlist. Also, since recently I'm testing Kanban Tool. I am very satisfied with it.

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Welcome to Personal Productivity. Could you explain why exactly you like those two tools? – THelper Dec 27 '13 at 12:41

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