Thanks for the clarification on your question; I was going to refer you to the same question to which @0x6d64 alluded.
Finding the tools that make me most effective is a crapshoot. I'll tell you this...the same tool that I use to code will NOT work for me if I need to, say, replace the gas tank on my motorcycle or complete a home improvement project. I find that the CONTEXT of the tool is very important to my effectiveness.
How do I find those tools? Mostly by accident as I research the project. For coding, I use a project management and status tool that a prior client had me use. I found it incredibly effective. For home improvement projects, I use a work order form that a contractor friend of mine uses. I've not found anything that I feel fits PERFECTLY for motorcycle repairs; that's just a to-do list on paper for now.
My sense is that tools and methods are incredibly personal to you as a person, your personality, how you prefer to work, where you are emotionally regarding the project (love it, hate it, indifferent), the type of project, and the context of the project (personal or for work, deadline or not, etc.).
You'll find the ones that are right for you as you progress. The most important thing I've discovered though, and which @0x6d64 mentioned, is that "... the most effective way of getting things done is to do them rather than contemplating how to do them."
I get started with a "close-enough" tool (e.g., the motorcycle to-do list) if I don't have the perfect one handy rather than waiting to start because I've not found the perfect tool. if I can't find something ideal, I take what I've got in my arsenal that's close, modifiy the list/technique/method to be closer to my needs, and start. Sometimes I find the right effectiveness tool along that way, sometimes not.
But I know enough about mmyself and my work habits that if I don't have a concrete reminder on a task list or calendar, nothing gets done. I do the ebst that I can with the tools I've got to be as effective as possible in a given circumstance.