I have used successfully the pomodoro technique for some time. I've found just one big problem that has caused a slight but constant loss of motivation in using it, causing in the end the need to stop applying it for some days.
Basically my work is made of three types of activity:
- Small tasks that can be accomplished quickly (time < 1p.)
- Big tasks that need some hours of work
Big tasks (>1 p.) that must be interrupted because they require help from colleagues to be accomplished.
a. Big tasks that need phone calls to be accomplished
I usually don't have problems with 1 (I schedule many small activities in one p.) and 2 (the best type to apply this technique), but when it comes to 3 it's a mess. If the colleague is there and ready I can keep working, otherwise the p. must be interrupted.
Sometimes I need to make a phone call to get what I need to go on, this is worse as I have to wait for the person I need to call to be ready thus interrupting one p. and scheduling another p. to make the call.
Worst case is when the phone call brings no progress in my work, I end up with 1p. interrupted to wait for the call, 1p. interrupted to make it (supposing that the call doesn't last 25 minutes) and the need to wait for work to be done on the other end of the cable.
In the end the questions:
- how can I manage activities like in 3 and 3a avoiding to lose motivation with this technique?
- Do you suggest better techniquest to manage my time?