I have been reading and experimenting with techniques for many years. I have read the GTD book among dozens of others but I still can't find the answers to everyday problems. Working as a Web design/development freelancer and as an Administrator at the same time, I have tried countless ways to organise data, todo lists, applications, notes etc. and take control of my life. Every time I go a little further and then fail.
Expecting too much of myself usually leads me to fear of failure and procrastination. The hundreds of tasks to accomplish, plus errands plus exceptional cases, always confuse me and finally depress me. I have different operating systems for work and home, many email accounts, different applications I must use for home/business etc.
I would like to kindly ask for your opinion on my organisation technique right now. why do you think it fails and what do you suggest me to do?
I use (home/freelance/mac os x): - Asana for organising projects and tasks - Workflowy to keep a "draft daily paper-like list" - Google drive (spreadsheets mostly) to keep my finance and goals data - Evernote for keeping notes - Google calendar for scheduling. I have created a calendar for each "life category": professional, health, spiritual, intellectual, family, etc. - Mail for sending/receiving emails
I find great difficulty to deal with project data. I have a separate folder X for each project in a folder called "projects", then a X folder in my /htdocs/ folder, a folder in Asana with project tasks to accomplish, a folder in Evernote with notes and data, a folder in google drive with documents I need access from elsewhere etc.
I find a great difficulty also in scheduling. I have tried to set "blocks" of time each day to accomplish a task and simply it does not work. I have tried to accurately schedule tasks like 15.00-15.45 This, 16.00-16.45 That etc. and they fail because of the exceptional tasks and errands. Finally everything pile up and even I feel self-confident with lots of inner power to accomplish something, I see hundreds of tasks, I ask myself "God, when am I going to do all these? I am going to be old before I even realise I have completed some projects." I imagine myself losing contact with time and family, trying to accomplish a really endless list of infinite tasks...