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In my experience, finding a date for a meeting is often hard if all members of the meetings have full schedules. However, one easy approach to find possible date would be to simply compute the intersection of all relevant calendars (in some kind of privatized format and within a potential time window like 8am to 8pm). I was wondering whether there is a tool or a website that does this. I couln't find anything so far. |
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There seems to be a wealth of websites which handle this kind of stuff. For instance, http://www.timetomeet.info/ claims to integrate with Outlook, iCal, and Google. However, for integrity reasons it's questionable if you should entrust unknown 3rd party websites with personal schedules. Personally I'd go for a locally installed tool. But, of course, requiring people to send their personal calendar data to you requires them to trust you a lot. For that reason, I think the old find-a-time-emailing procedure is the best. |
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Doodle is a fairly low impedance way of polling a group of people for a meeting time. |
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Others have mentioned a lot of tools that can do this, but all of them are predicated on the accuracy of everyone's calendar. In certain situations, it's important to maintain your calendar in the context of a group's needs. The first step is to make sure all appointments are up to date in all calendars. There will be a lot of rescheduling when certain members realize there was a meeting not entered. Everyone should set boundaries on availability. Will this group adhere to business hours, or make evenings, weekends and holidays available? You have to get everyone in the habit of always send meeting requests as a calendar appointment. Many people will put this in a plain email and never bother to check other calendars. Motiviation is difficult if some people don't keep their calendar up-to-date. These two things tend to feed off of one another. |
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