I want to set up a GTD workflow based around my gmail account.
Although I have some other possible sources of tasks and projects coming "in", most things I need to do come "in" through my gmail inbox. My intent is to take the inbox as a starting point, and use gmail to manage my entire GTD system. For example, without ever taking things out of gmail, trash can be trashed, reference material can be labelled and archived, and open loops can be tracked in many ways...if only I knew an efficient way to track them.
In order to make this work, here are some questions that need to be solved:
- What labels do I need to indicate actions (context, resources required, and priority)?
- What non-action labels do I need (eg, wait for reply, incubate)?
- Can projects (actions and support material) also be tracked within gmail, or do I need a separate system for them?
Finally, once these buckets are established, how can I make sure every bucket is flowing smoothly?