Personal Productivity Stack Exchange is a question and answer site for people wanting to improve their personal productivity. Join them; it only takes a minute:

Sign up
Here's how it works:
  1. Anybody can ask a question
  2. Anybody can answer
  3. The best answers are voted up and rise to the top

I have a system that involves content lists (as I call them). I use Things by Cultured Code and some time ago I'd been using it with these kinds of lists too. Here how it works: I have a list (project) Books to Read, which contains tasks like Farewell to Arms by Hemingway. When there is the time to start reading a new book, I create a project out of the task and fill it with names of chapters. Then I gradually work through the chapters. The only problem with this system is that it is a little hard to maintain and not to forget to update other services (checkin in Foursquare when visited a place or such).

The other approach is to use separate services for content lists iTunes Wishlist for music, IMDb and Netflix list for movies/series to watch, Foursquare for places to visit. But then there is a problem of forgetting to check these services from time to time. I wouldn't probably forget about GoodReads, Netflix or iTunes, but I keep forgetting about iMDB. I partially solve it with repeating tasks to buy a new album once a week (I do it so to limit spending) or daily reading "session". Still it makes the system a little too clumsy.

In the nutshell the question is whether to introduce outside services to your GTD, or go with all-in-one approach. I know it's kinda subjective, but it would be cool to hear some opinions on that.

share|improve this question
up vote 1 down vote accepted

The way I manage content lists, personally, is to keep them in more than one place. For instance, I mostly use Evernote, so my book list is in Evernote, but also in GoodReads.

For the sake of discussion, GTD is mainly about getting everything out of your head so you can focus on the task at hand rather than trying to remember other things. There's no mention of whether you can use more than one tool, but it's assumed you will (e.g. File Cabinet AND a Calendar).

When we talk about tools for implementing GTD on this SE site, we mainly focus on how to implement strategies rather than what tool will do it best. However, to address your specific problem, I don't see why you couldn't put a reminder on your calendar to "Take a look at foursquare" or "Update IMDB Lists". You might also utilize one main tool with tasks/projects/reminders about checking your external content.

Remember, it's all about what works best for you.

share|improve this answer
Thank you for your answer. I do understand that this is quite subjective and I would probably go about this the same way as you suggest. I opened this question to see what people do to solve this kind of problem and in hope, there is a brilliant/elegant solution out there I'm incapable of coming up with. – Vsevolod Glumov Apr 18 '14 at 20:27
PS: I'm with you on GTD as the whole set of tools, however after a certain number of added services, I can't shake off the feeling of things getting out of control. – Vsevolod Glumov Apr 18 '14 at 20:38

Your Answer


By posting your answer, you agree to the privacy policy and terms of service.

Not the answer you're looking for? Browse other questions tagged or ask your own question.