In my email account, I currently have an
Archive folder where I keep messages for eventual reference/documentation. These messages are not actionable — either there is no immediate associated action, or the action has already been completed.
I am debating if I should keep received
receipts in two separate subfolders or if I should keep both types of documents in the same subfolder. On one hand keeping them in separate folders allows for more granularity, while on the other hand I may be overcomplicating things for myself.
Just to be clear: invoices that I've archived have already been paid by myself or another person. I keep them for reference (and possibly tax-season).
What are the advantages/drawbacks to either approaches?
Regarding the use of folders: I'm using simple folders instead of labels/tags because I want to maintain maximum compatibility with vanilla IMAP. Search, as an alternative to labels/tags, is a good option (although comparatively limited), while some clients also allow the creation of "smart folders" (dynamic folders based on search criteria).
I moved away from Gmail for several reasons, one of which is that their IMAP implementation is not standard.
My main concern is the relevance of segregating invoices and receipts. Is the distinction strong enough to warrant separate folders?