email only in the context of person productivity.

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0
votes
1answer
93 views

wiki integration with mail program, calendar, files [closed]

I'm trying to find an answer to this issue since pretty some time but I'm not able to find any valuable and hiagh-quality answer. The issue is related to the organization of my work thorugh GMAIL and ...
0
votes
2answers
49 views

Is there a way to measure how many emails I “process” in a day?

I'd like a tool that collects email metrics (such as throughput - how many emails travel into and out of my inbox each day). I came to work today with 17 unprocessed (I've read them, but I have to ...
0
votes
2answers
36 views

Email: should I have separate folders for Invoices and Receipts

In my email account, I currently have an Archive folder where I keep messages for eventual reference/documentation. These messages are not actionable — either there is no immediate associated action, ...
1
vote
4answers
554 views

Mail: Read = done, or should you archive to achieve 'inbox zero'? [closed]

One thing that has always been spinning my mind, almost ever since I've been using Mail, in a bit more mature way, was "Do I need inbox-zero?".. up to now, I've been living successfully, every now and ...
0
votes
1answer
81 views

How many Pomodoro sprints and what to include?

Here is a question — How many Pomodoro sprints do you do a day and what kind of activities do you include in a sprint? For example I have said that getting 10 sprints done in a day is a reasonable ...
0
votes
3answers
175 views

Best practice: replying an email, keep or quote?

Suppose that we have a limited mailbox space. What are the advantages and disadvantage of the following practices when replying an email? (1) Quoting the original message and removing the original. ...
2
votes
6answers
514 views

What is the fastest way to send emails to myself?

I have some success using gmail inbox as my primary GTD inbox. One glitch however is that it takes a lot of steps to send email to myself, which I want to do to clear my head. Right now I do this in ...
5
votes
4answers
231 views

Email delegation/procrastination on the desktop

I've been using Mailbox on my iPhone since the first day it came out. I'm a very visual thinker and use my email as an action list for daily productivity. Mailbox is fantastic for this because I can ...
12
votes
2answers
255 views

How much time to getting correct wording for emails?

I find that I can spend a lot of time on an email, getting the wording right. These are usually emails where I need to sound persuasive, or I'm risking causing minor offence or sounding abrupt. eg ...
1
vote
3answers
178 views

Why I am receiving so many advertisement emails?

Recently I have been inundated with tonnes of emails. These are promotional emails from valid companies that I have registered with before. I am always very careful in saying that I don't want ANY ...
1
vote
5answers
124 views

Avoiding the Inbox

I keep a relatively clutter free email inbox, but it just keeps filling up and it is difficult to ignore those messages. Turning off popups has really helped, but I need to create a new email message ...
0
votes
2answers
93 views

Typos as positive [closed]

I just received a wonderfully charming typo in an email. - Could you giive a quiick ring on XXXXXXX and we can discuss Cheers X Gives one first the slight impression of speed, with the beautiful ...
-2
votes
5answers
305 views

Is it better to send attachment over email or should we use public url links? [closed]

Recently I have been using using dropbox's public url feature to share my files over email. I'm looking for some information on if it's the best thing to do. Attachments over email Advantage: 1. ...
3
votes
5answers
290 views

Is there a tool that can automatically check my inbox and perform an action?

In trying to eliminate the various timesinks that plague my day, I thought about the time that I spend dealing with automatic emails. The most common kind are invoices for which I've automatically ...
1
vote
1answer
71 views

What are the criteria of when to make use of alternative contacts in out-of-office e-mails?

My question is more regarding career etiquette and maybe "social / emotional quotient", but for me it is a matter of "personal productivity" and I think it would be a great fit here. Sorry also if the ...
3
votes
6answers
363 views

Classify email efficiently

Everyday I get hundreds of emails. I use mail.app on OS X. I feel the need to classify them according to their importance or urgency. I was thinking about creating three folders called "urgent", ...
0
votes
2answers
47 views

Append mail content to a document online

I want to be able to have a document hosted online (e.g google doc) that I would be able to send an email to a certain address, and the content of the email will be automatically added (preferably ...
1
vote
4answers
120 views

Managing emails

I am an IT professional. I get around 20-30 mails per day related to my work or general company updates/processes. I have always lacked in effectively managing my mails so I can quickly search a mail ...
6
votes
9answers
783 views

Trying to achieve inbox zero in Gmail

I have a rather unruly inbox at this point. There's probably at least a thousand messages in there, with 300 or so of them unread. I'm trying to find ways to achieve inbox zero. As part of this I want ...
5
votes
5answers
379 views

What email folders do I need?

As most people, I have an "Inbox". I believe in Inbox Zero and want to avoid having messages linger only to be read over and over again. What subfolders do I need in order to work efficiently?
5
votes
5answers
212 views

Tradeoffs of 'no email' day

I'm considering having a once-a-week `no-email' day, so that would be one working day on which I set my out-of-office and don't look at an incoming email for the whole day (with the idea that I'd ...
1
vote
0answers
69 views

Free or low-cost support software for newsletter server [closed]

What we are looking for is a free or low-cost newsletter server for our email campaign. As we have about 200 subscribers at our website every week. We wanna to send them some happenings events. We ...
2
votes
5answers
173 views

What should I do with emails that contain information that I often refer back to?

For example - one program at work has this annoying popup which requires me to put in my username/password but in a strange format that I can never remember - I have an email from a colleague telling ...
0
votes
3answers
192 views

How can I deal with my personal email while working a full-time job?

I'm constantly behind (and sometimes WAY behind - like 6 months behind) with my personal email. I'm pretty good at keeping my work email under control (my inbox is frequently empty) using a GTD-like ...
3
votes
3answers
87 views

How would you deal with open feature requests that you issued yourself?

Currently, I am (successfully) cleaning out my GMail account, but while having achieved "Inbox Zero" (but not "0 Actionables"), my subfolders / labels are still overflowing. One issue I have: I was ...
1
vote
1answer
101 views

How can I automatically clear my inbox?

Is there any sort of tool that could, say, automatically archive all emails in my Gmail inbox tagged with a certain label that are older than 2 days old? This would be a big boost toward inbox zero, ...
3
votes
2answers
194 views

How can I organize my daily deals emails?

I get a lot of daily deals emails, from Groupon, to LivingSocial, to Google Deals, to a bunch of very specific ones like Newegg's shell shocker deals, and all of that is on top of regular daily ...
2
votes
4answers
180 views

Dealing with massive amounts of emails

I have two personal email accounts I have somewhat neglected, and they currently have a massive amount of email in them. I am wanting to implement something like Inbox Zero with these two accounts,as ...
4
votes
3answers
220 views

Is there an email/forum productivity tool which can automate reply generation?

I am looking for software which would help me to write quality replies to a poorly worded/structured or otherwise complex emails/forum messages. The tool should allow to graphically break (manually ...
4
votes
4answers
583 views

Good manageability for multiple Gmail and Google Apps email accounts?

I'm a contracting programmer, I have my own personal email, 2 x Google App accounts that different consulting companies give me when I work for them. The problem is I find it such a hassle to check ...
1
vote
1answer
126 views

Should I send e-mails in RTF or plain text? [closed]

Which would you suggest, sending emails as plain text or in the RTF format? To make sure things don't get all windy, reasoning about the following topics preferred (no particular order): aesthetics ...
6
votes
6answers
916 views

How do I avoid missing important/urgent e-mails?

I get so many emails (mostly as part of email lists) that the way I process them is to simply scan my eyes down the list of messages, looking at sender, subject, and the first few words. I only ...
4
votes
3answers
781 views

What is the most efficient software for email and task management

I receive most of my tasks by email or in meetings, and many tasks are complete using email. At the moment I use Thunderbird on my computer, and the Toodledo website on my computer and on my Android ...
9
votes
8answers
358 views

When to reply to e-mails?

Does GTD, or any other agile/time-management method give an advice/best practice about when to reply e-mails? I am talking about typical e-mails, which requires some work to be done (1 hour+). It is ...
1
vote
5answers
181 views

Should you use the standard task application in your e-mail system?

I see a lot of people use the standard task application in their e-mail client. This forces you to keep e-mail open all day long, looking over what to do next multiple times a day. Side effect is that ...
7
votes
4answers
307 views

How do I communicate in a more productive way?

Sometimes, when e-mailing with someone, I feel that it's not productive to wait for their answer, and sometimes you don't understand the answer or you need to ask more questions to fully understand ...
2
votes
6answers
448 views

When do you check your email to be most productive? [closed]

I was wondering what the most optimal time to check and process emails is. Having bought a smartphone, I can access email anytime now, but the beep of new messages, while gratifying, is also ...
3
votes
5answers
458 views

How do I stay on top of e-mails while remaining focused on real work? Are there tools for this?

What I am looking for I am trying to find tools that can help me stay focused on the list priorities and thus improve productivity. I face a problem with my work and nature. I feel this is related to ...
11
votes
5answers
2k views

Tickler file for email

Getting Things Done (GTD) recommends using a tickler file for things that aren't immediately actionable but should be dealt with at some point in the future. How can the equivalent be done with ...
8
votes
2answers
122 views

What are techniques to adopt the e-mail charter? [closed]

I came across the e-mail charter and really like the idea. Adopting it on an individual level is easier. What ideas are there for adopting it on a team/company level?
13
votes
6answers
5k views

How can I use Outlook folders to implement GTD?

I want to use Outlook folders to implement GTD so that I don't have to use a separate program. How can I set up Outlook folders to be GTD lists?
6
votes
6answers
1k views

How to incorporate emails into a GTD system?

How should emails fit into a Getting Things Done (GTD) system? Should each actionable email be copied into the GTD system? Should the email account keep a duplicate set of GTD "lists"? Or some other ...
13
votes
11answers
1k views

Dealing with “waiting for reply” emails

When dealing with emails, there are many that I have sent (and so the "action item" is done), but I am waiting for a reply (and want to follow-up if I don't get a reply in a reasonable amount of ...
16
votes
10answers
1k views

Is there a proven method for managing emails?

I find I often have an overflowing email inbox. Are there any methods or systems to help efficiently and effectively filter through, sort, and reply to emails?