Getting Things Done (GTD), an organizational work-life managament system created by productivity consultant David Allen, provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity.

learn more… | top users | synonyms

0
votes
1answer
33 views

How to deal with the broad subjects that turn up in my inbox

I am stuck with how to deal with loftier ideas in the GTD system. While processing my inbox I came across 'Be more pragmatic'. What I have difficulty with is always making systems or trying to have ...
2
votes
2answers
91 views

Processing a mindsweep

I found out about the GTD mindsweep idea some time ago, and the collection part is fairly straightforward. What I'm having trouble with is what to do after I have done a few items on the list. I ...
1
vote
0answers
46 views

How to organize a GTD trello setup?

Context: I am looking to use GTD with Trello to track work related tasks. I am not interested in incorporating non-work related activities or tasks. Effort so far: Trello has great email integration, ...
1
vote
3answers
73 views

How to manage house renovation

I'm going to renovate my house and I'd need a system/way to manage the process (plumber, electrician, bricklayer, legal stuffs, etc.). I'm using the GTD technique (through a Moleskine-like notebook) ...
0
votes
1answer
69 views

GTD: collecting on things to do on contingencies of events? Does collecting everything include possibilities?

I have been using GTD for a while. What do people do about tasks with uncertainty that it will ever get done? Let's stay an event is about to happen. If A happens I have to do bunch of things ...
2
votes
1answer
56 views

GTD physical tickler system without hanging folders?

My current GTD implementation lacks a good physical tickler system. Most of the time i just leave it flying around on my desk when I need it within the next 2 weeks or so. Otherwise I just put it in ...
1
vote
3answers
151 views

Is there a daily review concept in GTD?

I'm new to the GTD methodology. I really like it, but I have one question. The author mentions a weekly review, during which one collects, analyzes, etc. However, I have not come across anything ...
6
votes
3answers
220 views

How do habitual tasks fit in the GTD system?

I'd like to start using the GTD system to help me organize my tasks and boost my productivity. One thing I probably missed or do not understand, is where habitual tasks go. For example, say "Practice ...
2
votes
1answer
155 views

GTD - how to support horizons of focus with TODO.txt format

The official spec from Gina Trapani does not specify how todo.txt format should be used to label anything other than projects and contexts. I am looking for something like this - GTD with SimpleTask, ...
5
votes
3answers
218 views

How to do GTD + Priority

I'm pretty good at doing all the GTD steps (I think), but i tend to end up with lots of tasks - however, I tend to not do the most important ones - I have an idea, it goes in inbox, if it seems like ...
1
vote
3answers
245 views

GTD vs Kanban? Compare and contrast for in-progress

Okay, so currently I use a simplified GTD system with Emacs's Org-mode to organize my life. My simplification is that I have only one "agenda" list, but I do have items context-tagged (work, home, ...
1
vote
3answers
271 views

Todo List manager with daily time planner

I'm looking for a todo list manager which has these features: add 'things' to do then from that list of things I can either mark them as complete Or I can 'drag' that 'thing' onto a timesheet (so ...
2
votes
2answers
54 views

How can I scan hanging folders that contain tabbed inserts?

As suggested by David Allen of GTD, I've tried the following: I do have a drawer of hanging folders But none of the hanging folders have those plastic tabs on them Each hanging folder contains one ...
2
votes
5answers
166 views

Student implementing GTD: 2 next actions lists?

As a student, my grades are my important priority. I also have various side projects, and I've noticed that my next-actions list is becoming too inflated to quickly triage tasks. I've made a second ...
11
votes
3answers
367 views

GTD How to prevent tasks from waiting be done for too long

I've started using GTD however I am experiencing problems that while some of my tasks/projects get done within the deadlines. For some they just stay on and on... until I am reminded by client that he ...
6
votes
3answers
394 views

Free Open Source GTD Software

I am looking for an open source GTD that I can install on my cloud account or dedi server. I spent time searching the net but could not find any. I need it to have/be GTD Collaboration (So I can ...
2
votes
2answers
266 views

GTD: How to deal with daily tasks?

As I go through my day, new tasks pop up and since I'm using my smartphone for list management, I am tempted to skip the Collect-Process-Organize Workflow – even though I know how much it is helping ...
1
vote
2answers
100 views

How to manage calendared actions in GTD

I'm currently applying GTD principles in my productivity pipeline. But I'm confused about quite a few things. One of it is how do I decide if I should put something in the calendar? I'm used to ...
15
votes
5answers
3k views

Is the “two-minute” rule really an efficient way of dealing with to-do items?

In one of David Allen's audio tapes I recall him mentioning his "two-minute rule", which means - if you recall something you need to do, and that something takes less than 2 minutes to do, then drop ...
5
votes
2answers
210 views

Strategies for keeping a relaxed stated while working on stressful projects

I have a long and hard project in my TO-DO that most times I think about it make me feel stressed, overwhelmed and sometimes anxious. Avoiding it would have a great cost and the stress is not helping ...
1
vote
0answers
41 views

How exactly does the projects list work in GTD? [duplicate]

Been familiar with Getting Things Done for years but recently just completed the book and implemented the complete GTD system using Workflowy. My understanding from reading the book is that the "...
2
votes
1answer
59 views

How to add a “meeting” (or something that you need to do passively) item in to GTD?

I have seen some youtube videos about GTD and they gave me an impression that all the next-action you do should somehow related to your ultimate goal: the next action completed your project, then ...
1
vote
1answer
93 views

how small should an action be in GTD?

I am new to GTD and I am working as what GTD suggested to create projects for things that take more than 1 action to complete. Let say I have a project named "finish report XYZ", that I think there ...
2
votes
2answers
323 views

TODO list / tasks/ GTD model / and project management App recommendation [closed]

I really want to organize myself, and I just heard about the GTD model. To start using this paradigm I am looking for apps that best fits my needs, I want the app for managing what I'll do today , ...
1
vote
0answers
59 views

How to start GTD if you can't spend 2 full days on organizing everything? [duplicate]

As many others, I've bought the "Getting Things Done" book as I grew utterly frustrated with my own procrastination (and here I'm doing it again..) I've read through GTD, and Allan suggests to take ...
2
votes
5answers
168 views

How can I create a routine of using my ToDo-App on my Smartphone rather than writing everythign down

I'm currently implementing the Methods of David Allen's Getting Things Done into my life. I've downloaded an Android app that I'm fairly happy with and in which I already have put most of the tasks I ...
1
vote
1answer
152 views

2 minute tasks that cannot be completed immediately?

What do you do when you cannot complete a 2-minute task immediately? An example is a phone call where the recipient does not pick up. Does this phone call get moved to the Next Action list?
1
vote
1answer
242 views

GTD and handling “learning” projects

Sorry for the long post. I'm about halfway done reading through David Allen's book, so please pardon me if this is addressed somewhere in it. GTD looks like an interesting system with a lot of promise,...
5
votes
5answers
955 views

What is the ultimate personal organization system? [closed]

I have so far tried many task- and/or life-management systems and apps, solo and in conjunction. And while they are all great in one way or another I have failed to find an app or a combination of ...
2
votes
2answers
485 views

Understanding GTD and email filing

So I really wanted to try getting to "Inbox Zero", and becoming more productive. I really like how I can use categories and set tasks/followups, change views, etc to make my life easier. However, ...
1
vote
2answers
207 views

What is an efficient way for storing paper based reference materials?

I have a bunch of reference materials which cannot be scanned. What are efficient ways for storing/filing such materials? Manila folders get mentioned a lot, but in my attempts of using them I have ...
3
votes
2answers
851 views

GTD - Horizons of Focus

I'm practicing GTD with the FacileThings app. I'm doing the control part pretty well (I think), but I'm getting more insecure about the Horizons of Focus / Perspective facet of GTD. The examples for ...
0
votes
2answers
248 views

Task manager with organized tags

I'm looking for a GTD task manager software with the ability to organize areas of responsibility in an hierarchical way. Few GDT style applications I've tried seem to manage the creation of projects ...
4
votes
2answers
269 views

How does GTD fade to the background?

David Allen talks on one of his audio programs about the GTD process fading to the background, meaning it's just the way you work without thinking about it anymore. I have been doing GTD of and on for ...
10
votes
2answers
2k views

Is there a FOSS, full-featured, cloudless GTD software that supports both desktop and mobile platforms?

Excuse the very specific question, but I think my criteria are warranted. Having read Getting Things Done, it seems that the system offered by David Allen not only has merits, but it is also ...
3
votes
2answers
342 views

Reducing Decision Fatigue by offloading to paper - Where does it fit in the personal productivity world?

Much of personal productivity methodology seems to be based on reducing the strain on the brain of deciding what to do. What I have found help is to write down of a paper the tasks I think I should ...
15
votes
3answers
698 views

Is there evidence that GTD increases productivity?

Is there evidence that David Allen's Getting Things Done strategy actually works? I am aware of much anecdotal praise, but with anecdotes, it is hard to say whether the system actually helped the ...
1
vote
1answer
428 views

How does The Secret Weapon work, exactly? [closed]

While looking for advice on implementing the Getting Things Done system in Evernote, I found The Secret Weapon. I haven't read Allen's book yet. It appears they roughly implement GTD by having a ...
7
votes
2answers
1k views

Daily Review vs. Weekly Review?

I'm currently in the process of defining and starting my GTD system. While I understand the overall aim of the review is to assign yourself time to process your inbox and review your lists/tickler, i'...
3
votes
5answers
433 views

Planning productive results beyond 1-2 months: systems? SMART goals? Something else?

I just finished reading "How to Fail at Almost Everything and Still Win Big" by Scott Adams. In his book and also on his blog he talks about "goals vs systems" as if they're opponents. His views ...
9
votes
2answers
632 views

What are some critiques of David Allen's GTD system?

I'm curious if people could point me to some constructive critiques (books, essays, videos, etc) of David Allen's GTD system.
2
votes
2answers
3k views

How to use OneNote to implement a GTD system?

In standard* fashion, I must ask how to use OneNote to implement a GTD system? * Using Remember The Milk for GTD *Using Evernote to implement GTD
4
votes
2answers
587 views

Combining Linenberger approach Master Your Workday Now (MYWN) with emacs

Does anybody have a good setup for combining Linenberger's approach MYWN Master Your Workday Now (http://michaellinenberger.com/) with Gnu Emacs (preferably org-mode)? The essence of the approach by ...
0
votes
2answers
255 views

What is the best way to organize university courses with GTD?

I've started to implement GTD to my life recently and I was figuring out, how should I organize my university courses into my system? They're not really goals (courses are pretty small for a goal) and ...
4
votes
7answers
199 views

Putting “maybes” on calendar

My impression of GTD is that it's pretty strict about your calendar - it should only contain the necessary things (meetings, time-specific tasks), so you can get a picture of the landscape of your day....
1
vote
1answer
97 views

How can I transfer my GTD system from Things on Mac, to anything on Android?

I've been using Things for iPhone and Mac. But, I just switched to an Android. How can I move all of my stuff to an Android GTD app? I don't really care which Android GTD app.
1
vote
1answer
125 views

Is a general management responsibility a GTD project?

I have several responsibilities which in theory require me to take considered actions, but in practice many of those actions are emphemeral - such as the responsibility to manage certain types of risk,...
2
votes
2answers
484 views

Timebox scheduling in GTD

I have somewhat of a dilemma with my GTD system. Lately I started outlining schedules in my application of choice (CC Things). The idea was to create explicit repeating tasks for major activities ...
1
vote
0answers
67 views

What kind of permissions are necessary to give a workshop or write a book about GTD? [closed]

Today I was participating in a discussion panel for instructors at my university and we got to talking about time management. I recommend to the audience that they should read David Allen's GTD book, ...
0
votes
1answer
189 views

How to know if I'm being too slow in a project with a GTD system?

If I use a classical project management tool like a Gantt diagram, I know if I'm being too slow because I can see the critical path. If a task is not completed in the time allowed, I'm probably not ...