Getting Things Done (GTD), an organizational work-life managament system created by productivity consultant David Allen, provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity.
9
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3answers
154 views
Is there an electronic task management software that stores encrypted data in the cloud for syncing with other devices?
My question is basically what the title says. I am trying several software for GTD/todo/task management, focusing on syncing between laptops and cellphones. Although most of the software transfer ...
3
votes
4answers
158 views
How do you remember to work off your todo list?
I have a problem with working off my todo list (which is a canonical GTD next-action list in digital form.)
The problem is that I never remember to look at the list for determining what to do next. I ...
0
votes
2answers
294 views
How to incorporate the processing diagram of GTD on paper?
What would be an efficient way of penning down these branches with my own activities on paper?
0
votes
3answers
107 views
How to maintain Day-Specific Actions such that they don't become Daily To-Do lists?
Following quotes are picked out from the GTD book of David Allen:
Day-Specific Actions: These are things that you need to do some-
time on a certain day, but not necessarily at a specific time.
...
3
votes
0answers
165 views
How do you organize your life in Asana?
I am looking forward to migrate fully to asana from Things because of pricing/costs reasons. What I have right now in Things (for Mac) is :
Today
Next
Scheduled
Someday
Projects
I have never used ...
6
votes
6answers
889 views
How to incorporate emails into a GTD system?
How should emails fit into a Getting Things Done (GTD) system? Should each actionable email be copied into the GTD system? Should the email account keep a duplicate set of GTD "lists"? Or some other ...
3
votes
2answers
137 views
While browsing, how can I quickly capture thoughts/ideas across locations and environments into a centralized, searchable medium?
While actively browsing the internet (via phone/tablet/desktop), how can I quickly file an impromptu thought or idea into a centralized, searchable medium -- but importantly -- through a method that's ...
6
votes
9answers
303 views
Simple program with subtasks
I need a program (something similar to Google Tasks but with showing/hiding subtasks) with following functionality:
tasks
subtasks (with multiple level, so I can, say, create a task with 3 ...
1
vote
1answer
98 views
An app like Trello, but without the Metro UI?
Trello is so much better for me than Wunderlist. But it doesn't have a non-Metro UI for Windows. Heck the app for Win 8 doesn't even work for me. When I add a board, it doesn't get updated in the app.
...
5
votes
3answers
236 views
Todo/Task/Self-organizer with offline access for Linux
I need a Task/Todo/Self-organizer solution with the following requirements:
Offline access on laptop & mobile (via browser extension or native client)
Support for Android (via mobile web UI or ...
5
votes
3answers
174 views
Is it possible to plan a project without deadlines?
I want, for example, to develop a game in Unit3d as my "pet project".
I have zero knowledgment of Unity, so I don't know if my game will take days, weeks, months or years to finish.
I thought about ...
3
votes
4answers
260 views
How do various GTD services implement Next Actions lists? (Is there a canonical way?)
I really like Doit.im's interface, but there's a major flaw in the way they handle the Next Actions list. Every project task appears as an actionable item by default (which is obviously ridiculous):
...
0
votes
4answers
141 views
How do you manage stress and anxiety when you have dozens of things to do, even If they are organised in detail?
After many years of research I believe I have a nice gtd system for my needs. But even If tasks progress, I feel overwhelmed with stress and anxiety. I am in the point of realising that the list won't ...
3
votes
2answers
178 views
How to improve my personal productivity system?
I am using evernote, mac mail, google calendar and mac reminders.
I have tried almost everything and every website/application out there. My main problem was to have as few inboxes as possible and ...
0
votes
3answers
148 views
How to process the items of a project or tasks without a specific deadline?
I have gone several times through the GTD book of David Allen and I have some questions left unanswered:
First, I collect all stuff in an Evernote notebook called "Inbox", for example: "Buy some ...
0
votes
2answers
99 views
Tasks that end up taking longer than 2 minutes
I am typically very good at following the portion of GTD that says if a task takes two minutes or less, just do it then. If not, defer it until later. But, sometimes I have something captured that I ...
20
votes
14answers
796 views
How to capture thoughts in inconvenient moments?
I use a GTD system, which places a lot of focus on capturing thoughts for processing into next actions or projects. I've personally found this to be very helpful in getting myself more organized, but ...
4
votes
4answers
192 views
Merge daily todo with project todo
I'm on a quest of finding the best tool to manage what I do.
TL;DR: Freelance web developer looking for tool to connect project management and daily tasks.
I like Getting Things Done methodology a ...
1
vote
4answers
297 views
Advice on GTD productivity system
I'm considering spending the $48 per month on the GTD (Getting things done) system advertised by David Allen.
Is this a complete time management and productivity system ?
Do you need to purchase ...
7
votes
3answers
116 views
How to better switch gears between tasks?
I can never get myself to start things. When I do, however, and there's an unsolvable problem that needs solving, if I pick up even a little momentum in trying to solve it, I will stay on the ...
2
votes
1answer
146 views
GTD spreadsheet based system with alert or Calendar (iCal, gCal) notifications
I create a GTD system based on excel, whose link I report here.
The advantage of having this gtd is that I can share it with my european colleagues without the need of having a dedicated software ...
1
vote
2answers
150 views
What does Inbox Zero really mean?
We have been having a discussion about this. Several people say that they follow Inbox Zero, but do very different things. The variations that I have heard are:
All emails read, but still in the ...
3
votes
1answer
119 views
System that blends First things First and GTD?
I've been impressed by some of the aspects of both GTD and Covey's First Things First approaches, but can't get to grips with how to combine them. Are there any complete and available systems that ...
2
votes
6answers
355 views
How to organise the mental and physical chaos in my life?
I have been reading and experimenting with techniques for many years. I have read the GTD book among dozens of others but I still can't find the answers to everyday problems. Working as a Web ...
0
votes
3answers
1k views
in GTD system. Where do I keep projects/Project planning?
I am just starting GTD, and trying to setup my system, but I am confused about where/how to keep projects.
Are projects stored as reference material?
What about Project planning?
Would this be in ...
12
votes
6answers
3k views
How can I use Outlook folders to implement GTD?
I want to use Outlook folders to implement GTD so that I don't have to use a separate program.
How can I set up Outlook folders to be GTD lists?
6
votes
3answers
602 views
Handling task dependencies with GTD
How does Getting Things Done (GTD) recommend handling task dependencies (one task that can't be started until another task is completed)? I understand how it works when they are part of the same ...
1
vote
0answers
56 views
OmniFocus: Automatically make next sibling action/task due-dated after closing previous task
I have a nested action in OmniFocus. The first task in the list has a due date today. I would like the second task obtains due date "tomorrow" automatically after I close the fist task.
I know how to ...
2
votes
1answer
4k views
GTD Excel Sheet Template
Is there any excel sheet template, or some simple file format which can be used for GTD task tracking? This is basically required for Windows Platform. I have been using Things on my home Mac and ...
1
vote
1answer
428 views
GTD or Personal task manager that integrates with Outlook?
I work in a large corporation, so using Outlook is mandatory - All the e-mails, contact lists, appointment requests, room scheduling, etc., goes through the Exchange server. It is therefore very ...
6
votes
10answers
4k views
What's the best task manager with sync with Android?
I'm trying to find a task manager to use in my notebook and Android. I wanna hear from you what's the best task manager that let's you sync to use it online, in a notebook, tablet, smartphone Android, ...
18
votes
3answers
3k views
How do I properly integrate The Pomodoro Technique with GTD?
The Pomodoro Technique isn't merely about setting up a timer and working for 25 minutes. To truly benefit from the technique one must look at how to spend those 25-minute blocks across tasks. This ...
17
votes
6answers
564 views
Are there fundamental behaviors that cut across multiple productivity systems?
A variety of productivity systems and techniques are discussed on this site (e.g. GTD, Inbox Zero, FTF, Pomodoro, etc.); however, lots of folks probably land here because they're looking to learn more ...
12
votes
4answers
867 views
What are the weaknesses of the GTD system?
For those who use the GTD (Getting Things Done) system or have used it in the past, what are some areas where GTD is weak and might need improvement?
3
votes
2answers
159 views
How to notate that a task can't be started until a separate task is completed in GTD
I did a search through the site and found some similar questions with some answers that aren't quite what I'm after. What I'm looking for is if there is a recommended way to note that a task is ...
24
votes
9answers
2k views
What is the linkage between “next actions” and “projects” in GTD?
Getting Things Done (GTD) defines a "project" as anything that will take more than one action to be considered complete. "Next action" items, with a specific context, are kept handy so that when an ...
0
votes
1answer
228 views
What other techniques are equivalent to GTD and Pomodoro effectiveness-wise?
I learn that GTD and Pomodoro are two broadly and greatly appreciated as very effective techniques. I therefor intent to study and practice both of them and try to use them together. But I'd like to ...
46
votes
15answers
3k views
How do I make myself stop doing addictive activity?
Some examples of such activity:
browsing this site without a particular goal
browsing your friends' profiles on social networks
reading news
hugging with you spouse (endlessly)
watching TV
You can ...
8
votes
7answers
778 views
Evernote implements GTD?
The GTD page on Wikipedia says that Evernote implements GTD. How is that possible?
I know that Evernote can be personally used in a way so as to implement GTD, as said in: How to use Evernote to ...
4
votes
5answers
411 views
There are GTD software that includes review?
I found a lot of software that claims to support GTD, but of "collect, process, organize, review, do" they usually on focus just on collect and process.
There is a software that has some feature to ...
9
votes
6answers
8k views
How to use Evernote to Implement a GTD System
One of the top FAQs is How to use RTM to implement a GTD system. I've decided against RTM, I don't like it as described in a previous thread of mine. I've decided I want to know how some people use ...
1
vote
0answers
73 views
Is Grindstone well suited for keeping track of all GTD related lists? [closed]
I want to follow GTD principles and am evaluating Grindstone for storing next actions, "maybe" list, list of projects, etc.
Is it well suited for this? What limitations of Grindstone would I likely ...
11
votes
4answers
420 views
How do I register deadlines in a GTD system?
In a GTD system, I have (among other things) a list of "next actions" organized by context, which are things that I have decided I should act on at my discretion, and a calendar, which shows things ...
4
votes
4answers
1k views
Ultimate E-mail (Outlook 2013 and/or Gmail)
I have read about GTD, 5 sentences and have seen the inbox zero video.
I am currently using Outlook 2012 (preview) which I like a lot. I have used outlook 2010 and 2007 before.
I am wondering if ...
6
votes
6answers
472 views
TO-DO app with ability to categorize, set due dates, priorities and notes for a task
Basically, I'm looking for a merge of teambox, things and redmine. Does anyone knows anything like that? ;)
It should have really nice UI and be extremely simple to use. Cross platform or web/linux.
...
1
vote
2answers
148 views
How to deal with problems associated with dyslexia?
I think I might be dyslexic . Here are the reasons why:
I seem to forget the same words over and over again (don't we all?). I find it difficult to remember names of people after six months (even ...
1
vote
1answer
263 views
How to get a GTD Inbox in taskwarrior?
I am currently in the process of switching my task management software from Things to taskwarrior. (Cultured Code introduced cloud synchronization, even without encryption, in Things 2, so I'm out).
...
3
votes
1answer
218 views
Where do I leave 'keep in mind' things?
In GTD and personal kanban, you put all tasks and projects into a backlog/todo column. Where do I put things that I have to 'keep in mind' when performing those tasks? For example: every time I want ...
18
votes
7answers
2k views
How to use GTD both at home and at work
I'd like to use GTD, but work in an office away from home. I rarely take work home with me, but sometimes, for example, bring bills to be paid to work with me. I would especially like to hear from ...
17
votes
8answers
4k views
Are there alternatives to the GTD system?
What are likely alternatives to the Getting Things Done productivity system?
Full fledged alternatives that "compete" with GTD
Group of smaller systems used together to replace GTD
"Simpler" systems
...
