Getting Things Done (GTD), an organizational work-life managament system created by productivity consultant David Allen, provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity.

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5
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4answers
2k views

GTD app for iPad?

I'm trying to find a great GTD app for my iPad. I don't have any other iOS devices or a Mac, but I want to ability to access it through my PC (web based is fine). A lot of the better GTD systems seem ...
4
votes
1answer
232 views

How do I combine the principles of GTD with those of the fifth discipline

GTD and The Fifth Discipline are two great books, and systems that are both relevant to almost everything in work and life, but focus on different areas, and make you look at it from a different ...
8
votes
4answers
509 views

Are there software solutions that implement Structured Procrastination?

Let me just say this philosophical essay changed my way of working: Structured Procrastination Basically it says that you should put urgent critical tasks at the very top of the list; but ones that ...
9
votes
3answers
355 views

Is there an electronic task management software that stores encrypted data in the cloud for syncing with other devices?

My question is basically what the title says. I am trying several software for GTD/todo/task management, focusing on syncing between laptops and cellphones. Although most of the software transfer ...
0
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2answers
487 views

How to incorporate the processing diagram of GTD on paper?

What would be an efficient way of penning down these branches with my own activities on paper?
0
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3answers
294 views

How to maintain Day-Specific Actions such that they don't become Daily To-Do lists?

Following quotes are picked out from the GTD book of David Allen: Day-Specific Actions: These are things that you need to do some- time on a certain day, but not necessarily at a specific time. ...
6
votes
6answers
1k views

How to incorporate emails into a GTD system?

How should emails fit into a Getting Things Done (GTD) system? Should each actionable email be copied into the GTD system? Should the email account keep a duplicate set of GTD "lists"? Or some other ...
3
votes
2answers
219 views

While browsing, how can I quickly capture thoughts/ideas across locations and environments into a centralized, searchable medium?

While actively browsing the internet (via phone/tablet/desktop), how can I quickly file an impromptu thought or idea into a centralized, searchable medium -- but importantly -- through a method that's ...
6
votes
8answers
952 views

Simple program with subtasks

I need a program (something similar to Google Tasks but with showing/hiding subtasks) with following functionality: tasks subtasks (with multiple level, so I can, say, create a task with 3 ...
1
vote
1answer
192 views

An app like Trello, but without the Metro UI?

Trello is so much better for me than Wunderlist. But it doesn't have a non-Metro UI for Windows. Heck the app for Win 8 doesn't even work for me. When I add a board, it doesn't get updated in the app. ...
5
votes
3answers
757 views

Todo/Task/Self-organizer with offline access for Linux

I need a Task/Todo/Self-organizer solution with the following requirements: Offline access on laptop & mobile (via browser extension or native client) Support for Android (via mobile web UI or ...
6
votes
3answers
284 views

Is it possible to plan a project without deadlines?

I want, for example, to develop a game in Unit3d as my "pet project". I have zero knowledgment of Unity, so I don't know if my game will take days, weeks, months or years to finish. I thought about ...
1
vote
4answers
315 views

How do you manage stress and anxiety when you have dozens of things to do, even If they are organised in detail?

After many years of research I believe I have a nice gtd system for my needs. But even If tasks progress, I feel overwhelmed with stress and anxiety. I am in the point of realising that the list won't ...
3
votes
2answers
327 views

How to improve my personal productivity system?

I am using evernote, mac mail, google calendar and mac reminders. I have tried almost everything and every website/application out there. My main problem was to have as few inboxes as possible and ...
0
votes
3answers
343 views

How to process the items of a project or tasks without a specific deadline?

I have gone several times through the GTD book of David Allen and I have some questions left unanswered: First, I collect all stuff in an Evernote notebook called "Inbox", for example: "Buy some ...
0
votes
2answers
155 views

Tasks that end up taking longer than 2 minutes

I am typically very good at following the portion of GTD that says if a task takes two minutes or less, just do it then. If not, defer it until later. But, sometimes I have something captured that I ...
20
votes
14answers
1k views

How to capture thoughts in inconvenient moments?

I use a GTD system, which places a lot of focus on capturing thoughts for processing into next actions or projects. I've personally found this to be very helpful in getting myself more organized, but ...
4
votes
4answers
306 views

Merge daily todo with project todo

I'm on a quest of finding the best tool to manage what I do. TL;DR: Freelance web developer looking for tool to connect project management and daily tasks. I like Getting Things Done methodology a ...
1
vote
4answers
402 views

Advice on GTD productivity system

I'm considering spending the $48 per month on the GTD (Getting things done) system advertised by David Allen. Is this a complete time management and productivity system ? Do you need to purchase ...
2
votes
1answer
485 views

GTD spreadsheet based system with alert or Calendar (iCal, gCal) notifications

I create a GTD system based on excel, whose link I report here. The advantage of having this gtd is that I can share it with my european colleagues without the need of having a dedicated software ...
1
vote
2answers
972 views

What does Inbox Zero really mean?

We have been having a discussion about this. Several people say that they follow Inbox Zero, but do very different things. The variations that I have heard are: All emails read, but still in the ...
3
votes
1answer
333 views

System that blends First things First and GTD?

I've been impressed by some of the aspects of both GTD and Covey's First Things First approaches, but can't get to grips with how to combine them. Are there any complete and available systems that ...
2
votes
6answers
527 views

How to organise the mental and physical chaos in my life?

I have been reading and experimenting with techniques for many years. I have read the GTD book among dozens of others but I still can't find the answers to everyday problems. Working as a Web ...
0
votes
3answers
4k views

in GTD system. Where do I keep projects/Project planning?

I am just starting GTD, and trying to setup my system, but I am confused about where/how to keep projects. Are projects stored as reference material? What about Project planning? Would this be in ...
6
votes
3answers
912 views

Handling task dependencies with GTD

How does Getting Things Done (GTD) recommend handling task dependencies (one task that can't be started until another task is completed)? I understand how it works when they are part of the same ...
2
votes
1answer
5k views

GTD Excel Sheet Template

Is there any excel sheet template, or some simple file format which can be used for GTD task tracking? This is basically required for Windows Platform. I have been using Things on my home Mac and ...
1
vote
1answer
1k views

GTD or Personal task manager that integrates with Outlook?

I work in a large corporation, so using Outlook is mandatory - All the e-mails, contact lists, appointment requests, room scheduling, etc., goes through the Exchange server. It is therefore very ...
8
votes
10answers
8k views

What's the best task manager with sync with Android?

I'm trying to find a task manager to use in my notebook and Android. I wanna hear from you what's the best task manager that let's you sync to use it online, in a notebook, tablet, smartphone Android, ...
18
votes
3answers
4k views

How do I properly integrate The Pomodoro Technique with GTD?

The Pomodoro Technique isn't merely about setting up a timer and working for 25 minutes. To truly benefit from the technique one must look at how to spend those 25-minute blocks across tasks. This ...
17
votes
6answers
629 views

Are there fundamental behaviors that cut across multiple productivity systems?

A variety of productivity systems and techniques are discussed on this site (e.g. GTD, Inbox Zero, FTF, Pomodoro, etc.); however, lots of folks probably land here because they're looking to learn more ...
12
votes
4answers
1k views

What are the weaknesses of the GTD system?

For those who use the GTD (Getting Things Done) system or have used it in the past, what are some areas where GTD is weak and might need improvement?
3
votes
2answers
289 views

How to notate that a task can't be started until a separate task is completed in GTD

I did a search through the site and found some similar questions with some answers that aren't quite what I'm after. What I'm looking for is if there is a recommended way to note that a task is ...
24
votes
9answers
4k views

What is the linkage between “next actions” and “projects” in GTD?

Getting Things Done (GTD) defines a "project" as anything that will take more than one action to be considered complete. "Next action" items, with a specific context, are kept handy so that when an ...
0
votes
1answer
564 views

What other techniques are equivalent to GTD and Pomodoro effectiveness-wise?

I learn that GTD and Pomodoro are two broadly and greatly appreciated as very effective techniques. I therefor intent to study and practice both of them and try to use them together. But I'd like to ...
8
votes
7answers
1k views

Evernote implements GTD?

The GTD page on Wikipedia says that Evernote implements GTD. How is that possible? I know that Evernote can be personally used in a way so as to implement GTD, as said in: How to use Evernote to ...
1
vote
0answers
86 views

Is Grindstone well suited for keeping track of all GTD related lists? [closed]

I want to follow GTD principles and am evaluating Grindstone for storing next actions, "maybe" list, list of projects, etc. Is it well suited for this? What limitations of Grindstone would I likely ...
12
votes
4answers
632 views

How do I register deadlines in a GTD system?

In a GTD system, I have (among other things) a list of "next actions" organized by context, which are things that I have decided I should act on at my discretion, and a calendar, which shows things ...
4
votes
4answers
2k views

Ultimate E-mail (Outlook 2013 and/or Gmail)

I have read about GTD, 5 sentences and have seen the inbox zero video. I am currently using Outlook 2012 (preview) which I like a lot. I have used outlook 2010 and 2007 before. I am wondering if ...
1
vote
2answers
214 views

How to deal with problems associated with dyslexia?

I think I might be dyslexic . Here are the reasons why: I seem to forget the same words over and over again (don't we all?). I find it difficult to remember names of people after six months (even ...
1
vote
1answer
654 views

How to get a GTD Inbox in taskwarrior?

I am currently in the process of switching my task management software from Things to taskwarrior. (Cultured Code introduced cloud synchronization, even without encryption, in Things 2, so I'm out). ...
3
votes
1answer
241 views

Where do I leave 'keep in mind' things?

In GTD and personal kanban, you put all tasks and projects into a backlog/todo column. Where do I put things that I have to 'keep in mind' when performing those tasks? For example: every time I want ...
19
votes
7answers
3k views

How to use GTD both at home and at work

I'd like to use GTD, but work in an office away from home. I rarely take work home with me, but sometimes, for example, bring bills to be paid to work with me. I would especially like to hear from ...
2
votes
1answer
216 views

Task Manager Vs. GTD Task Manager

What is the basic difference between these three: Task Manager GTD Task Manager To-do List As I think, all of them are the same thing, at least (1) and (2) are. And the only difference between ...
2
votes
4answers
1k views

GTD application that syncs with iCal

I am looking for a mac os x GTD task based application (in the wunderlist way) where you enter and classify tasks, and you can also assign tasks to iCal, is this possible?
13
votes
3answers
4k views

Has anyone tried using Trello to track GTD projects?

For me, tracking projects has always been the hardest and most intractable part of GTD. In particular, how to manage future actions and keep track of sub-projects I've delegated to others. Future ...
3
votes
3answers
87 views

How would you deal with open feature requests that you issued yourself?

Currently, I am (successfully) cleaning out my GMail account, but while having achieved "Inbox Zero" (but not "0 Actionables"), my subfolders / labels are still overflowing. One issue I have: I was ...
10
votes
5answers
521 views

Well organized, still overloaded?

After following GTD principles for several years, I now have the system well oiled. Unfortunately, I'm still overloaded--not at the inbox level, but at the project level. Too many things are flowing ...
8
votes
2answers
1k views

Is there a way to link tasks in Remember the Milk?

I'm looking for a way to create a context list in Remember the Milk such that only next actions show up, but when I complete a task its successor task automatically shows up in the list. Is there a ...
4
votes
3answers
299 views

Do future project actions go on actions? Dependencies?

In the GTD system, Actions represents next actions -- things you can do now to do the next step. But I have a quandry: how do I handle future actions? Let's say one project is "paint X for my living ...
4
votes
2answers
641 views

Task Based or Calendar based GTD

Many GTD article specifies that you put tasks for small items (that are less than 15 minutes long) and rest in calendar. I am thinking of using toodledo as primary system and then calendar for ...