Getting Things Done (GTD), an organizational work-life managament system created by productivity consultant David Allen, provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity.
2
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4answers
565 views
GTD application that syncs with iCal
I am looking for a mac os x GTD task based application (in the wunderlist way) where you enter and classify tasks, and you can also assign tasks to iCal, is this possible?
12
votes
3answers
3k views
Has anyone tried using Trello to track GTD projects?
For me, tracking projects has always been the hardest and most intractable part of GTD. In particular, how to manage future actions and keep track of sub-projects I've delegated to others.
Future ...
3
votes
3answers
76 views
How would you deal with open feature requests that you issued yourself?
Currently, I am (successfully) cleaning out my GMail account, but while having achieved "Inbox Zero" (but not "0 Actionables"), my subfolders / labels are still overflowing.
One issue I have: I was ...
10
votes
5answers
367 views
Well organized, still overloaded?
After following GTD principles for several years, I now have the system well oiled. Unfortunately, I'm still overloaded--not at the inbox level, but at the project level. Too many things are flowing ...
6
votes
2answers
600 views
Is there a way to link tasks in Remember the Milk?
I'm looking for a way to create a context list in Remember the Milk such that only next actions show up, but when I complete a task its successor task automatically shows up in the list.
Is there a ...
4
votes
3answers
200 views
Do future project actions go on actions? Dependencies?
In the GTD system, Actions represents next actions -- things you can do now to do the next step. But I have a quandry: how do I handle future actions?
Let's say one project is "paint X for my living ...
4
votes
2answers
402 views
Task Based or Calendar based GTD
Many GTD article specifies that you put tasks for small items (that are less than 15 minutes long) and rest in calendar. I am thinking of using toodledo as primary system and then calendar for ...
0
votes
1answer
187 views
Keep repeated tasks in GTD task management system or calendar?
Do you keep repeated tasks, such as your lunch-time routines in your GTD task management system such as MonkeyGTD, or in your calendar such as Google Calendar, and WHY?
5
votes
4answers
1k views
GTD app for iPad?
I'm trying to find a great GTD app for my iPad. I don't have any other iOS devices or a Mac, but I want to ability to access it through my PC (web based is fine). A lot of the better GTD systems seem ...
4
votes
4answers
459 views
Super effective way of storing day to day information where I can access them quickly?
I am going to start organizing chaos of tasks by Getting Things Done (GTD) in my life. For which I am reorganizing information that I need from time to time, for example:
Internet Banking ...
9
votes
9answers
2k views
Which GTD apps provide cloud syncing, android device access, and SSL?
It seems like every system I've tried is missing something.
Remember the Milk
Requires paid for android application and requires a lot of tinkering because of it's flexibility.
Producteev
Doesn't ...
9
votes
8answers
3k views
What is an Android task manager with sub-tasks and complex filtering?
Basically, I'm looking for an Android app that will let me do just two things:
Have unlimited levels of nested sub-tasks
Filter so I can view only tasks that have no sub-tasks.
Let's say I have ...
2
votes
2answers
315 views
Implementation of GTD when each project has a master plan with lots of actions
I am trying to implement the GTD system in my workflow, but there are some things I do not understand. For each project I work in, there is information spread across emails, mind maps, paper sheets ...
6
votes
2answers
195 views
Using the GTD framework, should Someday/Maybe's have tasks built out?
Sometimes I have an idea/thought that is definitely Someday/Maybe but I also know some of the tasks to accomplish the idea. Should those tasks be created along with the idea or should it be put off ...
9
votes
6answers
231 views
What to mention in a talk that helps the audience to become more productive?
We (a group of university students) generally meet for tea every week and discuss various topics, and my friends ask me to give a talk on productivity and time management in one of our next meetings. ...
7
votes
6answers
567 views
How would you describe reading a book in a GTD system?
One of the projects listed in my GTD system right now is to read a book. How would you define the next action(s) for this kind of project? I usually break out my actions into chunks between 5 and 30 ...
13
votes
4answers
450 views
Do programmers combine GTD and issue trackers?
I wonder how programmers here handle their GTD and issue trackers.
Do you take the time to add your tickets to your personal GTD systems?
5
votes
4answers
355 views
Advantages of a label printer
Following some comments on another question (The productive label printer) - I'll split this out as a separate question.
GTD recommends owning a label printer. Personally I've never quite got my ...
5
votes
3answers
346 views
How to manage long tasks in GTD
If I have a long task what is the best approach. Put in Today's task list for many days until it's done or create subtasks like work some time in task A. The task A is a complex task that I can't ...
7
votes
3answers
256 views
How do you turn off your GTD mentality when you need a break
How do you turn off your GTD mentality when you need a break? Say you've even scheduled free time to do whatever it is that relaxes you. Perhaps what relaxes you are some of the personal projects you ...
3
votes
5answers
292 views
When to clean inbox in the daily routine in GTD?
In GTD method, one important thing is to clean the inbox tasks once time everyday.
But what is the best moment to do it? First at the morning? When come back from work? Before to go to the bed?
I ...
1
vote
5answers
164 views
Should you use the standard task application in your e-mail system?
I see a lot of people use the standard task application in their e-mail client. This forces you to keep e-mail open all day long, looking over what to do next multiple times a day. Side effect is that ...
1
vote
3answers
255 views
Outlook automation solution [closed]
There is an email I need to send out everyday via Microsoft Outlook, which includes the updated information grabbed from some web servers. It takes about ten minutes manually (not that bad).
My ...
6
votes
5answers
581 views
The productive label printer
GTD recommends a standalone label printer so nothing gets in the way of printing labels immediately when they are needed.
Problems
Researching what's available as far as label printers go, I'm ...
5
votes
3answers
500 views
What is a good system for managing projects that have paper-based and electronic reference materials?
Update: Significantly simplified and focused the question.
I struggle with managing my GTD project files because they contain a mix of electronic and paper-based/physical stuff. Some projects are ...
2
votes
4answers
339 views
GTD App that syncs locally
I'm wondering if there are any GTD or to-do list apps that sync locally and not to the cloud? This would be useful for devices that do not have internet access and need to plug in to a computer to ...
13
votes
5answers
6k views
How to use Remember The Milk (RTM) to implement a GTD system?
How can the Remember The Milk (RTM) task management system be used to implement the Getting Things Done system?
5
votes
2answers
590 views
Experience using a tablet to be more productive
I have recently bought myself a simple android tablet to find out how I can utilize it in being more productive. Here are some of the things I used it for, and I'm very interested in feedback and ...
7
votes
1answer
515 views
pomodoro + GTD tool as an integrated tool / web service?
I have recently started to employ pomodoro as a way to allocate time for working on specific tasks (using Pomodorium) and am starting to see encouraging results. I figured if there's some tool that ...
7
votes
1answer
222 views
What is your experience with a trickle list?
I have been thinking about setting up a trickle list to help me get some more strategic stuff done next to all the physical next actions that I capture using GTD. Normally, when I do my weekly review ...
11
votes
5answers
2k views
What does a digital tickler file look like?
I'm in the process of implementing my GTD process, and I'm starting to run in to items that I want to put in a tickler file. The implementation of a physical tickler file makes tons of sense, but its ...
5
votes
3answers
634 views
Peer review: my personal productivity system.
I would like to tell you about my personal productivity system and get your opinion, since I think it could be enhanced, but right now I do not know how would I do it.
Ok, so I have all information ...
6
votes
2answers
1k views
Things vs Omnifocus - what are the advantages and disadvantages of both programs for task management?
I'm searching for a new software for managing my tasks and projects with a modified GTD approach (inspired by Michael Linenbergers "Master Your Workday Now").
I'm on MacOS X (10.6, Snow Leopard) and ...
2
votes
3answers
826 views
Is there a tool specifically for ZTD?
I am new to ZTD, just read a couple of articles about it and out of curiosity did a Google search on the ZTD tools. To my surprise, there were none. Is it because there don't need to be ZTD-specific ...
6
votes
3answers
487 views
How do you sync your electronic to-do list with your physical to-do list?
I keep several large whiteboards at home that handle all of my daily, weekly, quarterly and long-term tasks/projects. I do not want to carry a day planner around given the way my life is, I use my ...
9
votes
2answers
259 views
MBOs (Management By Objective), GTD and better solutions to managing knowledge workers
My boss wants to use MBOs to manage me. I am fairly new to GTD methods and it seems like they can be complementary to the MBO-style system. However, I seem to consistently struggle with the MBO ...
6
votes
5answers
222 views
Is there a maximum recommend length for a next task in GTD
Take for example that you are studying for an exam, and you need to read a book.
Would you register reading the book as the next action, or would you split it up with one action per chapter?
8
votes
8answers
319 views
When to reply to e-mails?
Does GTD, or any other agile/time-management method give an advice/best practice about when to reply e-mails?
I am talking about typical e-mails, which requires some work to be done (1 hour+).
It is ...
11
votes
6answers
435 views
motivation strategies for GTD weekly review
David Allen has described the weekly review as key to GTD, but it's been the hardest part for me to adopt. When things get really busy, I am usually able to keep up with a minimum amount of ...
5
votes
1answer
337 views
Are there software solutions that implement Structured Procrastination?
Let me just say this philosophical essay changed my way of working: Structured Procrastination
Basically it says that you should put urgent critical tasks at the very top of the list; but ones that ...
0
votes
1answer
427 views
Which To-Do List managers are useful for students? [closed]
I am a 'beginner' to web-based to-do lists (started yesterday), and I am wondering which service is the best.
So far, I have accounts on:
Todoist
Producteev
Remember The Milk
I have only really ...
6
votes
4answers
560 views
How does GTD handle due dates?
How does the Getting Things Done (GTD) system handle the concept of task due dates? As I understand it, tasks that must be done on a certain day go on the calendar, but what about tasks that have to ...
10
votes
1answer
162 views
Is there any psychological research into the value of GTD's trusted outside system?
One of the basic ideas of GTD is to dump all the things that are on your mind outside your skull, because you can't trust your brain to reliably remember all the details.
Personally I find this ...
10
votes
3answers
549 views
How to break down steps of a project?
Each morning I'd wake up and tell myself that I have to get certain things done. The problem is that when I get to my GTD management program (Things for Mac), I don't really know what to put down.
...
6
votes
3answers
496 views
How to discern between actionable items and someday/maybe?
GTD question:
I'm very good at capturing "stuff". My problem comes in at classifying the stuff as actionable or someday/maybe. It's all actionable, right? How do I classify items as someday/maybe ...
6
votes
7answers
558 views
Arranging next actions to figure out what to do next
I spend too much time figuring out what to do next.
GTD helped me clarify incoming items and filter out "someday", "reference", "@errand", etc. so now I have a very nice list of about 80 "next ...
2
votes
3answers
208 views
How to handle next actions that get blocked by new next actions?
It happens all the time I start working on a next action and in the process of completing it I hit a roadblock. Either I have to wait for someone else to complete their work or I need to complete ...
5
votes
3answers
355 views
Are there any applications to create workflows for todos?
Currently I use sheet of paper, pencil and eraser, but it is just a bit tedious, especially when making things more detailed.
Just text example with different levels of detalization:
Drink water ...
3
votes
1answer
238 views
Do I need to use projects to track sub-tasks?
I am just starting on adopting GTD and while this might be a very naive question, I did not see it get answered on the forum.
The question essentially is, how frequently would you create projects to ...
18
votes
8answers
582 views
Being productive without energy
I use a variety of GTD-related systems that work smoothly for juggling many projects---as long as I have plenty of energy to pick out the right actions for 'now' and get cracking. However, when I sit ...
