Getting Things Done (GTD), an organizational work-life managament system created by productivity consultant David Allen, provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity.

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454 views

What does Inbox Zero really mean?

We have been having a discussion about this. Several people say that they follow Inbox Zero, but do very different things. The variations that I have heard are: All emails read, but still in the ...
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1answer
247 views

System that blends First things First and GTD?

I've been impressed by some of the aspects of both GTD and Covey's First Things First approaches, but can't get to grips with how to combine them. Are there any complete and available systems that ...
2
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6answers
482 views

How to organise the mental and physical chaos in my life?

I have been reading and experimenting with techniques for many years. I have read the GTD book among dozens of others but I still can't find the answers to everyday problems. Working as a Web ...
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3answers
3k views

in GTD system. Where do I keep projects/Project planning?

I am just starting GTD, and trying to setup my system, but I am confused about where/how to keep projects. Are projects stored as reference material? What about Project planning? Would this be in ...
12
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6answers
4k views

How can I use Outlook folders to implement GTD?

I want to use Outlook folders to implement GTD so that I don't have to use a separate program. How can I set up Outlook folders to be GTD lists?
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3answers
784 views

Handling task dependencies with GTD

How does Getting Things Done (GTD) recommend handling task dependencies (one task that can't be started until another task is completed)? I understand how it works when they are part of the same ...
2
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1answer
5k views

GTD Excel Sheet Template

Is there any excel sheet template, or some simple file format which can be used for GTD task tracking? This is basically required for Windows Platform. I have been using Things on my home Mac and ...
1
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1answer
991 views

GTD or Personal task manager that integrates with Outlook?

I work in a large corporation, so using Outlook is mandatory - All the e-mails, contact lists, appointment requests, room scheduling, etc., goes through the Exchange server. It is therefore very ...
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10answers
7k views

What's the best task manager with sync with Android?

I'm trying to find a task manager to use in my notebook and Android. I wanna hear from you what's the best task manager that let's you sync to use it online, in a notebook, tablet, smartphone Android, ...
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3answers
3k views

How do I properly integrate The Pomodoro Technique with GTD?

The Pomodoro Technique isn't merely about setting up a timer and working for 25 minutes. To truly benefit from the technique one must look at how to spend those 25-minute blocks across tasks. This ...
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6answers
607 views

Are there fundamental behaviors that cut across multiple productivity systems?

A variety of productivity systems and techniques are discussed on this site (e.g. GTD, Inbox Zero, FTF, Pomodoro, etc.); however, lots of folks probably land here because they're looking to learn more ...
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4answers
1k views

What are the weaknesses of the GTD system?

For those who use the GTD (Getting Things Done) system or have used it in the past, what are some areas where GTD is weak and might need improvement?
3
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2answers
237 views

How to notate that a task can't be started until a separate task is completed in GTD

I did a search through the site and found some similar questions with some answers that aren't quite what I'm after. What I'm looking for is if there is a recommended way to note that a task is ...
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9answers
3k views

What is the linkage between “next actions” and “projects” in GTD?

Getting Things Done (GTD) defines a "project" as anything that will take more than one action to be considered complete. "Next action" items, with a specific context, are kept handy so that when an ...
0
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1answer
488 views

What other techniques are equivalent to GTD and Pomodoro effectiveness-wise?

I learn that GTD and Pomodoro are two broadly and greatly appreciated as very effective techniques. I therefor intent to study and practice both of them and try to use them together. But I'd like to ...
8
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7answers
1k views

Evernote implements GTD?

The GTD page on Wikipedia says that Evernote implements GTD. How is that possible? I know that Evernote can be personally used in a way so as to implement GTD, as said in: How to use Evernote to ...
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5answers
485 views

There are GTD software that includes review?

I found a lot of software that claims to support GTD, but of "collect, process, organize, review, do" they usually on focus just on collect and process. There is a software that has some feature to ...
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0answers
81 views

Is Grindstone well suited for keeping track of all GTD related lists? [closed]

I want to follow GTD principles and am evaluating Grindstone for storing next actions, "maybe" list, list of projects, etc. Is it well suited for this? What limitations of Grindstone would I likely ...
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4answers
560 views

How do I register deadlines in a GTD system?

In a GTD system, I have (among other things) a list of "next actions" organized by context, which are things that I have decided I should act on at my discretion, and a calendar, which shows things ...
4
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4answers
1k views

Ultimate E-mail (Outlook 2013 and/or Gmail)

I have read about GTD, 5 sentences and have seen the inbox zero video. I am currently using Outlook 2012 (preview) which I like a lot. I have used outlook 2010 and 2007 before. I am wondering if ...
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2answers
172 views

How to deal with problems associated with dyslexia?

I think I might be dyslexic . Here are the reasons why: I seem to forget the same words over and over again (don't we all?). I find it difficult to remember names of people after six months (even ...
1
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1answer
487 views

How to get a GTD Inbox in taskwarrior?

I am currently in the process of switching my task management software from Things to taskwarrior. (Cultured Code introduced cloud synchronization, even without encryption, in Things 2, so I'm out). ...
3
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1answer
233 views

Where do I leave 'keep in mind' things?

In GTD and personal kanban, you put all tasks and projects into a backlog/todo column. Where do I put things that I have to 'keep in mind' when performing those tasks? For example: every time I want ...
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7answers
3k views

How to use GTD both at home and at work

I'd like to use GTD, but work in an office away from home. I rarely take work home with me, but sometimes, for example, bring bills to be paid to work with me. I would especially like to hear from ...
2
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1answer
208 views

Task Manager Vs. GTD Task Manager

What is the basic difference between these three: Task Manager GTD Task Manager To-do List As I think, all of them are the same thing, at least (1) and (2) are. And the only difference between ...
2
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4answers
912 views

GTD application that syncs with iCal

I am looking for a mac os x GTD task based application (in the wunderlist way) where you enter and classify tasks, and you can also assign tasks to iCal, is this possible?
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3answers
4k views

Has anyone tried using Trello to track GTD projects?

For me, tracking projects has always been the hardest and most intractable part of GTD. In particular, how to manage future actions and keep track of sub-projects I've delegated to others. Future ...
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3answers
85 views

How would you deal with open feature requests that you issued yourself?

Currently, I am (successfully) cleaning out my GMail account, but while having achieved "Inbox Zero" (but not "0 Actionables"), my subfolders / labels are still overflowing. One issue I have: I was ...
10
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5answers
481 views

Well organized, still overloaded?

After following GTD principles for several years, I now have the system well oiled. Unfortunately, I'm still overloaded--not at the inbox level, but at the project level. Too many things are flowing ...
8
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2answers
1k views

Is there a way to link tasks in Remember the Milk?

I'm looking for a way to create a context list in Remember the Milk such that only next actions show up, but when I complete a task its successor task automatically shows up in the list. Is there a ...
4
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3answers
270 views

Do future project actions go on actions? Dependencies?

In the GTD system, Actions represents next actions -- things you can do now to do the next step. But I have a quandry: how do I handle future actions? Let's say one project is "paint X for my living ...
4
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2answers
576 views

Task Based or Calendar based GTD

Many GTD article specifies that you put tasks for small items (that are less than 15 minutes long) and rest in calendar. I am thinking of using toodledo as primary system and then calendar for ...
1
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1answer
239 views

Keep repeated tasks in GTD task management system or calendar?

Do you keep repeated tasks, such as your lunch-time routines in your GTD task management system such as MonkeyGTD, or in your calendar such as Google Calendar, and WHY?
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4answers
491 views

Super effective way of storing day to day information where I can access them quickly?

I am going to start organizing chaos of tasks by Getting Things Done (GTD) in my life. For which I am reorganizing information that I need from time to time, for example: Internet Banking ...
9
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8answers
2k views

Which GTD apps provide cloud syncing, android device access, and SSL?

It seems like every system I've tried is missing something. Remember the Milk Requires paid for android application and requires a lot of tinkering because of it's flexibility. Producteev Doesn't ...
2
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2answers
415 views

Implementation of GTD when each project has a master plan with lots of actions

I am trying to implement the GTD system in my workflow, but there are some things I do not understand. For each project I work in, there is information spread across emails, mind maps, paper sheets ...
6
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2answers
240 views

Using the GTD framework, should Someday/Maybe's have tasks built out?

Sometimes I have an idea/thought that is definitely Someday/Maybe but I also know some of the tasks to accomplish the idea. Should those tasks be created along with the idea or should it be put off ...
9
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6answers
239 views

What to mention in a talk that helps the audience to become more productive?

We (a group of university students) generally meet for tea every week and discuss various topics, and my friends ask me to give a talk on productivity and time management in one of our next meetings. ...
7
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6answers
800 views

How would you describe reading a book in a GTD system?

One of the projects listed in my GTD system right now is to read a book. How would you define the next action(s) for this kind of project? I usually break out my actions into chunks between 5 and 30 ...
14
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4answers
546 views

Do programmers combine GTD and issue trackers?

I wonder how programmers here handle their GTD and issue trackers. Do you take the time to add your tickets to your personal GTD systems?
5
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4answers
488 views

Advantages of a label printer

Following some comments on another question (The productive label printer) - I'll split this out as a separate question. GTD recommends owning a label printer. Personally I've never quite got my ...
5
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3answers
417 views

How to manage long tasks in GTD

If I have a long task what is the best approach. Put in Today's task list for many days until it's done or create subtasks like work some time in task A. The task A is a complex task that I can't ...
7
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3answers
283 views

How do you turn off your GTD mentality when you need a break

How do you turn off your GTD mentality when you need a break? Say you've even scheduled free time to do whatever it is that relaxes you. Perhaps what relaxes you are some of the personal projects you ...
3
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5answers
348 views

When to clean inbox in the daily routine in GTD?

In GTD method, one important thing is to clean the inbox tasks once time everyday. But what is the best moment to do it? First at the morning? When come back from work? Before to go to the bed? I ...
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5answers
179 views

Should you use the standard task application in your e-mail system?

I see a lot of people use the standard task application in their e-mail client. This forces you to keep e-mail open all day long, looking over what to do next multiple times a day. Side effect is that ...
1
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3answers
326 views

Outlook automation solution [closed]

There is an email I need to send out everyday via Microsoft Outlook, which includes the updated information grabbed from some web servers. It takes about ten minutes manually (not that bad). My ...
7
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5answers
920 views

The productive label printer

GTD recommends a standalone label printer so nothing gets in the way of printing labels immediately when they are needed. Problems Researching what's available as far as label printers go, I'm ...
5
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3answers
623 views

What is a good system for managing projects that have paper-based and electronic reference materials?

Update: Significantly simplified and focused the question. I struggle with managing my GTD project files because they contain a mix of electronic and paper-based/physical stuff. Some projects are ...
2
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4answers
421 views

GTD App that syncs locally

I'm wondering if there are any GTD or to-do list apps that sync locally and not to the cloud? This would be useful for devices that do not have internet access and need to plug in to a computer to ...
14
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5answers
8k views

How to use Remember The Milk (RTM) to implement a GTD system?

How can the Remember The Milk (RTM) task management system be used to implement the Getting Things Done system?