Getting Things Done (GTD), an organizational work-life managament system created by productivity consultant David Allen, provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity.

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3
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1answer
233 views

Where do I leave 'keep in mind' things?

In GTD and personal kanban, you put all tasks and projects into a backlog/todo column. Where do I put things that I have to 'keep in mind' when performing those tasks? For example: every time I want ...
2
votes
1answer
208 views

Task Manager Vs. GTD Task Manager

What is the basic difference between these three: Task Manager GTD Task Manager To-do List As I think, all of them are the same thing, at least (1) and (2) are. And the only difference between ...
0
votes
3answers
3k views

in GTD system. Where do I keep projects/Project planning?

I am just starting GTD, and trying to setup my system, but I am confused about where/how to keep projects. Are projects stored as reference material? What about Project planning? Would this be in ...
4
votes
4answers
1k views

Ultimate E-mail (Outlook 2013 and/or Gmail)

I have read about GTD, 5 sentences and have seen the inbox zero video. I am currently using Outlook 2012 (preview) which I like a lot. I have used outlook 2010 and 2007 before. I am wondering if ...
8
votes
10answers
7k views

What's the best task manager with sync with Android?

I'm trying to find a task manager to use in my notebook and Android. I wanna hear from you what's the best task manager that let's you sync to use it online, in a notebook, tablet, smartphone Android, ...
3
votes
3answers
85 views

How would you deal with open feature requests that you issued yourself?

Currently, I am (successfully) cleaning out my GMail account, but while having achieved "Inbox Zero" (but not "0 Actionables"), my subfolders / labels are still overflowing. One issue I have: I was ...
2
votes
4answers
910 views

GTD application that syncs with iCal

I am looking for a mac os x GTD task based application (in the wunderlist way) where you enter and classify tasks, and you can also assign tasks to iCal, is this possible?
10
votes
5answers
481 views

Well organized, still overloaded?

After following GTD principles for several years, I now have the system well oiled. Unfortunately, I'm still overloaded--not at the inbox level, but at the project level. Too many things are flowing ...
4
votes
3answers
269 views

Do future project actions go on actions? Dependencies?

In the GTD system, Actions represents next actions -- things you can do now to do the next step. But I have a quandry: how do I handle future actions? Let's say one project is "paint X for my living ...
4
votes
2answers
575 views

Task Based or Calendar based GTD

Many GTD article specifies that you put tasks for small items (that are less than 15 minutes long) and rest in calendar. I am thinking of using toodledo as primary system and then calendar for ...
1
vote
1answer
239 views

Keep repeated tasks in GTD task management system or calendar?

Do you keep repeated tasks, such as your lunch-time routines in your GTD task management system such as MonkeyGTD, or in your calendar such as Google Calendar, and WHY?
4
votes
4answers
491 views

Super effective way of storing day to day information where I can access them quickly?

I am going to start organizing chaos of tasks by Getting Things Done (GTD) in my life. For which I am reorganizing information that I need from time to time, for example: Internet Banking ...
2
votes
2answers
414 views

Implementation of GTD when each project has a master plan with lots of actions

I am trying to implement the GTD system in my workflow, but there are some things I do not understand. For each project I work in, there is information spread across emails, mind maps, paper sheets ...
6
votes
2answers
239 views

Using the GTD framework, should Someday/Maybe's have tasks built out?

Sometimes I have an idea/thought that is definitely Someday/Maybe but I also know some of the tasks to accomplish the idea. Should those tasks be created along with the idea or should it be put off ...
1
vote
2answers
172 views

How to deal with problems associated with dyslexia?

I think I might be dyslexic . Here are the reasons why: I seem to forget the same words over and over again (don't we all?). I find it difficult to remember names of people after six months (even ...
5
votes
4answers
485 views

Advantages of a label printer

Following some comments on another question (The productive label printer) - I'll split this out as a separate question. GTD recommends owning a label printer. Personally I've never quite got my ...
1
vote
3answers
326 views

Outlook automation solution [closed]

There is an email I need to send out everyday via Microsoft Outlook, which includes the updated information grabbed from some web servers. It takes about ten minutes manually (not that bad). My ...
12
votes
6answers
10k views

How to use Evernote to implement GTD?

One of the top FAQs is How to use RTM to implement a GTD system. I've decided against RTM, I don't like it as described in a previous thread of mine. I want to know how people use Evernote to ...
5
votes
2answers
724 views

Experience using a tablet to be more productive

I have recently bought myself a simple android tablet to find out how I can utilize it in being more productive. Here are some of the things I used it for, and I'm very interested in feedback and ...
7
votes
1answer
262 views

What is your experience with a trickle list?

I have been thinking about setting up a trickle list to help me get some more strategic stuff done next to all the physical next actions that I capture using GTD. Normally, when I do my weekly review ...
7
votes
1answer
664 views

pomodoro + GTD tool as an integrated tool / web service?

I have recently started to employ pomodoro as a way to allocate time for working on specific tasks (using Pomodorium) and am starting to see encouraging results. I figured if there's some tool that ...
7
votes
5answers
917 views

The productive label printer

GTD recommends a standalone label printer so nothing gets in the way of printing labels immediately when they are needed. Problems Researching what's available as far as label printers go, I'm ...
7
votes
3answers
283 views

How do you turn off your GTD mentality when you need a break

How do you turn off your GTD mentality when you need a break? Say you've even scheduled free time to do whatever it is that relaxes you. Perhaps what relaxes you are some of the personal projects you ...
5
votes
3answers
760 views

Peer review: my personal productivity system.

I would like to tell you about my personal productivity system and get your opinion, since I think it could be enhanced, but right now I do not know how would I do it. Ok, so I have all information ...
2
votes
4answers
421 views

GTD App that syncs locally

I'm wondering if there are any GTD or to-do list apps that sync locally and not to the cloud? This would be useful for devices that do not have internet access and need to plug in to a computer to ...
7
votes
3answers
609 views

How do you sync your electronic to-do list with your physical to-do list?

I keep several large whiteboards at home that handle all of my daily, weekly, quarterly and long-term tasks/projects. I do not want to carry a day planner around given the way my life is, I use my ...
14
votes
4answers
546 views

Do programmers combine GTD and issue trackers?

I wonder how programmers here handle their GTD and issue trackers. Do you take the time to add your tickets to your personal GTD systems?
7
votes
6answers
798 views

How would you describe reading a book in a GTD system?

One of the projects listed in my GTD system right now is to read a book. How would you define the next action(s) for this kind of project? I usually break out my actions into chunks between 5 and 30 ...
58
votes
17answers
5k views

How do I make myself stop doing addictive activity?

Some examples of such activity: browsing this site without a particular goal browsing your friends' profiles on social networks reading news hugging with you spouse (endlessly) watching TV You can ...
9
votes
13answers
794 views

TO-DO app with ability to categorize, set due dates, priorities and notes for a task

Basically, I'm looking for a merge of teambox, things and redmine. Does anyone knows anything like that? ;) It should have really nice UI and be extremely simple to use. Cross platform or web/linux. ...
2
votes
3answers
1k views

Is there a tool specifically for ZTD?

I am new to ZTD, just read a couple of articles about it and out of curiosity did a Google search on the ZTD tools. To my surprise, there were none. Is it because there don't need to be ZTD-specific ...
11
votes
5answers
487 views

motivation strategies for GTD weekly review

David Allen has described the weekly review as key to GTD, but it's been the hardest part for me to adopt. When things get really busy, I am usually able to keep up with a minimum amount of ...
7
votes
2answers
1k views

Things vs Omnifocus - what are the advantages and disadvantages of both programs for task management?

I'm searching for a new software for managing my tasks and projects with a modified GTD approach (inspired by Michael Linenbergers "Master Your Workday Now"). I'm on MacOS X (10.6, Snow Leopard) and ...
13
votes
3answers
4k views

Has anyone tried using Trello to track GTD projects?

For me, tracking projects has always been the hardest and most intractable part of GTD. In particular, how to manage future actions and keep track of sub-projects I've delegated to others. Future ...
9
votes
6answers
239 views

What to mention in a talk that helps the audience to become more productive?

We (a group of university students) generally meet for tea every week and discuss various topics, and my friends ask me to give a talk on productivity and time management in one of our next meetings. ...
20
votes
9answers
7k views

Are there alternatives to the GTD system?

What are likely alternatives to the Getting Things Done productivity system? Full fledged alternatives that "compete" with GTD Group of smaller systems used together to replace GTD "Simpler" systems ...
8
votes
4answers
501 views

Are there software solutions that implement Structured Procrastination?

Let me just say this philosophical essay changed my way of working: Structured Procrastination Basically it says that you should put urgent critical tasks at the very top of the list; but ones that ...
10
votes
1answer
180 views

Is there any psychological research into the value of GTD's trusted outside system?

One of the basic ideas of GTD is to dump all the things that are on your mind outside your skull, because you can't trust your brain to reliably remember all the details. Personally I find this ...
4
votes
1answer
267 views

Do I need to use projects to track sub-tasks?

I am just starting on adopting GTD and while this might be a very naive question, I did not see it get answered on the forum. The question essentially is, how frequently would you create projects to ...
9
votes
8answers
343 views

When to reply to e-mails?

Does GTD, or any other agile/time-management method give an advice/best practice about when to reply e-mails? I am talking about typical e-mails, which requires some work to be done (1 hour+). It is ...
5
votes
4answers
2k views

GTD app for iPad?

I'm trying to find a great GTD app for my iPad. I don't have any other iOS devices or a Mac, but I want to ability to access it through my PC (web based is fine). A lot of the better GTD systems seem ...
6
votes
3answers
666 views

How to discern between actionable items and someday/maybe?

GTD question: I'm very good at capturing "stuff". My problem comes in at classifying the stuff as actionable or someday/maybe. It's all actionable, right? How do I classify items as someday/maybe ...
2
votes
3answers
236 views

How to handle next actions that get blocked by new next actions?

It happens all the time I start working on a next action and in the process of completing it I hit a roadblock. Either I have to wait for someone else to complete their work or I need to complete ...
9
votes
3answers
740 views

In GTD how do I track projects with subprojects?

I have been using GTD for several years now but I still find it difficult to manage projects with obvious sub projects that roll up into them. These are usually longer term projects with hundreds or ...
7
votes
5answers
1k views

How to define GTD contexts at work?

I'm exercising GTD for a long time and I've always found it hard to define contexts for my work place. My role is a project manager and I work at the office where I have access to a phone, a computer, ...
4
votes
3answers
363 views

GTD - Duplicating Items between lists

I am trying to implement GTD using OneNote. If for example I have a project "fix house" and a next action "ring plumber" Should that action be on 3 lists: Next actions list At phone list Project ...
14
votes
7answers
4k views

What does a digital tickler file look like?

I'm in the process of implementing my GTD process, and I'm starting to run in to items that I want to put in a tickler file. The implementation of a physical tickler file makes tons of sense, but its ...
6
votes
7answers
755 views

Arranging next actions to figure out what to do next

I spend too much time figuring out what to do next. GTD helped me clarify incoming items and filter out "someday", "reference", "@errand", etc. so now I have a very nice list of about 80 "next ...
1
vote
5answers
179 views

Should you use the standard task application in your e-mail system?

I see a lot of people use the standard task application in their e-mail client. This forces you to keep e-mail open all day long, looking over what to do next multiple times a day. Side effect is that ...
3
votes
5answers
347 views

When to clean inbox in the daily routine in GTD?

In GTD method, one important thing is to clean the inbox tasks once time everyday. But what is the best moment to do it? First at the morning? When come back from work? Before to go to the bed? I ...