Getting Things Done (GTD), an organizational work-life managament system created by productivity consultant David Allen, provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity.

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804 views

How would you describe reading a book in a GTD system?

One of the projects listed in my GTD system right now is to read a book. How would you define the next action(s) for this kind of project? I usually break out my actions into chunks between 5 and 30 ...
7
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5answers
927 views

The productive label printer

GTD recommends a standalone label printer so nothing gets in the way of printing labels immediately when they are needed. Problems Researching what's available as far as label printers go, I'm ...
7
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3answers
283 views

How do you turn off your GTD mentality when you need a break

How do you turn off your GTD mentality when you need a break? Say you've even scheduled free time to do whatever it is that relaxes you. Perhaps what relaxes you are some of the personal projects you ...
7
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5answers
1k views

How to define GTD contexts at work?

I'm exercising GTD for a long time and I've always found it hard to define contexts for my work place. My role is a project manager and I work at the office where I have access to a phone, a computer, ...
7
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2answers
1k views

Things vs Omnifocus - what are the advantages and disadvantages of both programs for task management?

I'm searching for a new software for managing my tasks and projects with a modified GTD approach (inspired by Michael Linenbergers "Master Your Workday Now"). I'm on MacOS X (10.6, Snow Leopard) and ...
7
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2answers
950 views

Completely electronic GTD setup?

I've read some of the GTD material by David Allan and it's something I'd like to implement. A lot of his material uses hand written notes and lists. This isn’t an option for me since I’m totally ...
7
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1answer
664 views

pomodoro + GTD tool as an integrated tool / web service?

I have recently started to employ pomodoro as a way to allocate time for working on specific tasks (using Pomodorium) and am starting to see encouraging results. I figured if there's some tool that ...
7
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3answers
609 views

How do you sync your electronic to-do list with your physical to-do list?

I keep several large whiteboards at home that handle all of my daily, weekly, quarterly and long-term tasks/projects. I do not want to carry a day planner around given the way my life is, I use my ...
7
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1answer
262 views

What is your experience with a trickle list?

I have been thinking about setting up a trickle list to help me get some more strategic stuff done next to all the physical next actions that I capture using GTD. Normally, when I do my weekly review ...
6
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7answers
756 views

Arranging next actions to figure out what to do next

I spend too much time figuring out what to do next. GTD helped me clarify incoming items and filter out "someday", "reference", "@errand", etc. so now I have a very nice list of about 80 "next ...
6
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5answers
261 views

Is there a maximum recommend length for a next task in GTD

Take for example that you are studying for an exam, and you need to read a book. Would you register reading the book as the next action, or would you split it up with one action per chapter?
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8answers
792 views

Simple program with subtasks

I need a program (something similar to Google Tasks but with showing/hiding subtasks) with following functionality: tasks subtasks (with multiple level, so I can, say, create a task with 3 ...
6
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3answers
347 views

Multitasking and GTD - Linear vs. Non-Linear

I have several open projects in my GTD system. They are all important ("top priority") and they are all driving towards a similar due date, however, they are not interdependent projects. What is the ...
6
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3answers
671 views

How to discern between actionable items and someday/maybe?

GTD question: I'm very good at capturing "stuff". My problem comes in at classifying the stuff as actionable or someday/maybe. It's all actionable, right? How do I classify items as someday/maybe ...
6
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3answers
786 views

Handling task dependencies with GTD

How does Getting Things Done (GTD) recommend handling task dependencies (one task that can't be started until another task is completed)? I understand how it works when they are part of the same ...
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6answers
1k views

How to incorporate emails into a GTD system?

How should emails fit into a Getting Things Done (GTD) system? Should each actionable email be copied into the GTD system? Should the email account keep a duplicate set of GTD "lists"? Or some other ...
6
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2answers
324 views

Too many independent next actions

Because of accumulation, I have far too many tasks that qualify as a "next action" (say, 200+). Many of these tasks are independent and do not belong to a project. For example, it could be [1] ...
6
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2answers
240 views

Using the GTD framework, should Someday/Maybe's have tasks built out?

Sometimes I have an idea/thought that is definitely Someday/Maybe but I also know some of the tasks to accomplish the idea. Should those tasks be created along with the idea or should it be put off ...
6
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3answers
487 views

Scientific studies of time management techniques

This is my first post here, and I would like to say hello to everybody who is reading and writing posts on Personal Productivity Stack Exchange :) I have known this subject (personal productivity) ...
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3answers
260 views

Is it possible to plan a project without deadlines?

I want, for example, to develop a game in Unit3d as my "pet project". I have zero knowledgment of Unity, so I don't know if my game will take days, weeks, months or years to finish. I thought about ...
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5answers
219 views

Making sure read/review list actually gets read/reviewed

I am finding that my list of papers to read ends up growing over time, never actually decreasing in size. I happily file something from my inbox into a folder, then proceed to immediately forget about ...
5
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3answers
2k views

All-in-one Getting Things Done (GTD) and Pomodoro tool?

I want a online GTD tool I can use on an Android phone that has the following features: instant and configurable reminders such as calendar entries online app with a sync feature Do any of these ...
5
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4answers
2k views

GTD app for iPad?

I'm trying to find a great GTD app for my iPad. I don't have any other iOS devices or a Mac, but I want to ability to access it through my PC (web based is fine). A lot of the better GTD systems seem ...
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4answers
270 views

Does the 2 minute rule apply during weekly reviews?

The first part of a "Getting Things Done" (GTD) weekly review is getting clear: emptying the inbox. At the same time, the weekly review is for reviewing, not doing. For tasks less than two minutes, it ...
5
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4answers
490 views

Advantages of a label printer

Following some comments on another question (The productive label printer) - I'll split this out as a separate question. GTD recommends owning a label printer. Personally I've never quite got my ...
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3answers
417 views

How to manage long tasks in GTD

If I have a long task what is the best approach. Put in Today's task list for many days until it's done or create subtasks like work some time in task A. The task A is a complex task that I can't ...
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3answers
761 views

Peer review: my personal productivity system.

I would like to tell you about my personal productivity system and get your opinion, since I think it could be enhanced, but right now I do not know how would I do it. Ok, so I have all information ...
5
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3answers
625 views

What is a good system for managing projects that have paper-based and electronic reference materials?

Update: Significantly simplified and focused the question. I struggle with managing my GTD project files because they contain a mix of electronic and paper-based/physical stuff. Some projects are ...
5
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2answers
724 views

Experience using a tablet to be more productive

I have recently bought myself a simple android tablet to find out how I can utilize it in being more productive. Here are some of the things I used it for, and I'm very interested in feedback and ...
5
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3answers
580 views

Todo/Task/Self-organizer with offline access for Linux

I need a Task/Todo/Self-organizer solution with the following requirements: Offline access on laptop & mobile (via browser extension or native client) Support for Android (via mobile web UI or ...
5
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4answers
462 views

Are there any applications to create workflows for todos?

Currently I use sheet of paper, pencil and eraser; but it is just a bit tedious; especially when making things more detailed. Just text example with different levels of detail: Drink water from ...
4
votes
4answers
268 views

How to continue GTD during high-stress periods and afterwards?

Often during crunch time of a project when only one goal is of supreme priority, I stop looking at my next action list because it is obvious what the next action ought to be. If such event persists ...
4
votes
4answers
491 views

Super effective way of storing day to day information where I can access them quickly?

I am going to start organizing chaos of tasks by Getting Things Done (GTD) in my life. For which I am reorganizing information that I need from time to time, for example: Internet Banking ...
4
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3answers
363 views

GTD - Duplicating Items between lists

I am trying to implement GTD using OneNote. If for example I have a project "fix house" and a next action "ring plumber" Should that action be on 3 lists: Next actions list At phone list Project ...
4
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5answers
485 views

There are GTD software that includes review?

I found a lot of software that claims to support GTD, but of "collect, process, organize, review, do" they usually on focus just on collect and process. There is a software that has some feature to ...
4
votes
3answers
271 views

Do future project actions go on actions? Dependencies?

In the GTD system, Actions represents next actions -- things you can do now to do the next step. But I have a quandry: how do I handle future actions? Let's say one project is "paint X for my living ...
4
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2answers
577 views

Task Based or Calendar based GTD

Many GTD article specifies that you put tasks for small items (that are less than 15 minutes long) and rest in calendar. I am thinking of using toodledo as primary system and then calendar for ...
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4answers
306 views

How do you remember to work off your todo list?

I have a problem with working off my todo list (which is a canonical GTD next-action list in digital form.) The problem is that I never remember to look at the list for determining what to do next. I ...
4
votes
1answer
225 views

How do I combine the principles of GTD with those of the fifth discipline

GTD and The Fifth Discipline are two great books, and systems that are both relevant to almost everything in work and life, but focus on different areas, and make you look at it from a different ...
4
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2answers
2k views

How do you organize your life in Asana?

I am looking forward to migrate fully to asana from Things because of pricing/costs reasons. What I have right now in Things (for Mac) is : Today Next Scheduled Someday Projects I have never used ...
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4answers
267 views

Merge daily todo with project todo

I'm on a quest of finding the best tool to manage what I do. TL;DR: Freelance web developer looking for tool to connect project management and daily tasks. I like Getting Things Done methodology a ...
4
votes
1answer
267 views

Do I need to use projects to track sub-tasks?

I am just starting on adopting GTD and while this might be a very naive question, I did not see it get answered on the forum. The question essentially is, how frequently would you create projects to ...
4
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4answers
1k views

Ultimate E-mail (Outlook 2013 and/or Gmail)

I have read about GTD, 5 sentences and have seen the inbox zero video. I am currently using Outlook 2012 (preview) which I like a lot. I have used outlook 2010 and 2007 before. I am wondering if ...
4
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5answers
477 views

Is there a GTD app that has a good system for horizons of focus?

I have been using the Walker iphone GTD app. Its great, but the horizons of focus part of it is really lacking. It feels like this part of the app was added as an after thought. The rest of the app is ...
3
votes
4answers
192 views

In GTD, is a project a context?

At my workplace, I work on multiple projects, usually at the same time. GTD seems to suggest defining contexts by what resources are available, e.g. @Desk. But if I'm at my desk, there's typically a ...
3
votes
4answers
288 views

Handling delayed delegating in GTD

In GTD, how do you handle delegating an action if the act of delegating itself cannot be accomplished right when you are processing your inbox, and in less than two minutes? e.g. "summarize the last ...
3
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2answers
238 views

How to notate that a task can't be started until a separate task is completed in GTD

I did a search through the site and found some similar questions with some answers that aren't quite what I'm after. What I'm looking for is if there is a recommended way to note that a task is ...
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5answers
348 views

When to clean inbox in the daily routine in GTD?

In GTD method, one important thing is to clean the inbox tasks once time everyday. But what is the best moment to do it? First at the morning? When come back from work? Before to go to the bed? I ...
3
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4answers
458 views

How do various GTD services implement Next Actions lists? (Is there a canonical way?)

I really like Doit.im's interface, but there's a major flaw in the way they handle the Next Actions list. Every project task appears as an actionable item by default (which is obviously ridiculous): ...
3
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4answers
265 views

What frameworks exist for establishing and questioning goals or objectives

I have been using the GTD methodology and I have the control side of it well in hand. However, for the perspective side, contained in the 'horizons of focus' technique, I'm having trouble establishing ...