Getting Things Done (GTD), an organizational work-life managament system created by productivity consultant David Allen, provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity.
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222 views
Is there a maximum recommend length for a next task in GTD
Take for example that you are studying for an exam, and you need to read a book.
Would you register reading the book as the next action, or would you split it up with one action per chapter?
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votes
9answers
264 views
Simple program with subtasks
I need a program (something similar to Google Tasks but with showing/hiding subtasks) with following functionality:
tasks
subtasks (with multiple level, so I can, say, create a task with 3 ...
6
votes
4answers
558 views
How does GTD handle due dates?
How does the Getting Things Done (GTD) system handle the concept of task due dates? As I understand it, tasks that must be done on a certain day go on the calendar, but what about tasks that have to ...
6
votes
3answers
287 views
Multitasking and GTD - Linear vs. Non-Linear
I have several open projects in my GTD system. They are all important ("top priority") and they are all driving towards a similar due date, however, they are not interdependent projects. What is the ...
6
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5answers
578 views
The productive label printer
GTD recommends a standalone label printer so nothing gets in the way of printing labels immediately when they are needed.
Problems
Researching what's available as far as label printers go, I'm ...
6
votes
3answers
588 views
Handling task dependencies with GTD
How does Getting Things Done (GTD) recommend handling task dependencies (one task that can't be started until another task is completed)? I understand how it works when they are part of the same ...
6
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3answers
495 views
How to discern between actionable items and someday/maybe?
GTD question:
I'm very good at capturing "stuff". My problem comes in at classifying the stuff as actionable or someday/maybe. It's all actionable, right? How do I classify items as someday/maybe ...
6
votes
5answers
918 views
How to define GTD contexts at work?
I'm exercising GTD for a long time and I've always found it hard to define contexts for my work place. My role is a project manager and I work at the office where I have access to a phone, a computer, ...
6
votes
6answers
844 views
How to incorporate emails into a GTD system?
How should emails fit into a Getting Things Done (GTD) system? Should each actionable email be copied into the GTD system? Should the email account keep a duplicate set of GTD "lists"? Or some other ...
6
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6answers
463 views
TO-DO app with ability to categorize, set due dates, priorities and notes for a task
Basically, I'm looking for a merge of teambox, things and redmine. Does anyone knows anything like that? ;)
It should have really nice UI and be extremely simple to use. Cross platform or web/linux.
...
6
votes
2answers
1k views
Things vs Omnifocus - what are the advantages and disadvantages of both programs for task management?
I'm searching for a new software for managing my tasks and projects with a modified GTD approach (inspired by Michael Linenbergers "Master Your Workday Now").
I'm on MacOS X (10.6, Snow Leopard) and ...
6
votes
2answers
195 views
Using the GTD framework, should Someday/Maybe's have tasks built out?
Sometimes I have an idea/thought that is definitely Someday/Maybe but I also know some of the tasks to accomplish the idea. Should those tasks be created along with the idea or should it be put off ...
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2answers
597 views
Is there a way to link tasks in Remember the Milk?
I'm looking for a way to create a context list in Remember the Milk such that only next actions show up, but when I complete a task its successor task automatically shows up in the list.
Is there a ...
6
votes
3answers
487 views
How do you sync your electronic to-do list with your physical to-do list?
I keep several large whiteboards at home that handle all of my daily, weekly, quarterly and long-term tasks/projects. I do not want to carry a day planner around given the way my life is, I use my ...
5
votes
3answers
162 views
Is it possible to plan a project without deadlines?
I want, for example, to develop a game in Unit3d as my "pet project".
I have zero knowledgment of Unity, so I don't know if my game will take days, weeks, months or years to finish.
I thought about ...
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votes
3answers
1k views
All-in-one Getting Things Done (GTD) and Pomodoro tool?
I want a online GTD tool I can use on an Android phone that has the following features:
instant and configurable reminders such as calendar entries
online app with a sync feature
Do any of these ...
5
votes
4answers
1k views
GTD app for iPad?
I'm trying to find a great GTD app for my iPad. I don't have any other iOS devices or a Mac, but I want to ability to access it through my PC (web based is fine). A lot of the better GTD systems seem ...
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votes
4answers
352 views
Advantages of a label printer
Following some comments on another question (The productive label printer) - I'll split this out as a separate question.
GTD recommends owning a label printer. Personally I've never quite got my ...
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votes
3answers
345 views
How to manage long tasks in GTD
If I have a long task what is the best approach. Put in Today's task list for many days until it's done or create subtasks like work some time in task A. The task A is a complex task that I can't ...
5
votes
3answers
632 views
Peer review: my personal productivity system.
I would like to tell you about my personal productivity system and get your opinion, since I think it could be enhanced, but right now I do not know how would I do it.
Ok, so I have all information ...
5
votes
3answers
499 views
What is a good system for managing projects that have paper-based and electronic reference materials?
Update: Significantly simplified and focused the question.
I struggle with managing my GTD project files because they contain a mix of electronic and paper-based/physical stuff. Some projects are ...
5
votes
2answers
590 views
Experience using a tablet to be more productive
I have recently bought myself a simple android tablet to find out how I can utilize it in being more productive. Here are some of the things I used it for, and I'm very interested in feedback and ...
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3answers
171 views
Todo/Task/Self-organizer with offline access for Linux
I need a Task/Todo/Self-organizer solution with the following requirements:
Offline access on laptop & mobile (via browser extension or native client)
Support for Android (via mobile web UI or ...
5
votes
1answer
336 views
Are there software solutions that implement Structured Procrastination?
Let me just say this philosophical essay changed my way of working: Structured Procrastination
Basically it says that you should put urgent critical tasks at the very top of the list; but ones that ...
5
votes
3answers
354 views
Are there any applications to create workflows for todos?
Currently I use sheet of paper, pencil and eraser, but it is just a bit tedious, especially when making things more detailed.
Just text example with different levels of detalization:
Drink water ...
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votes
4answers
459 views
Super effective way of storing day to day information where I can access them quickly?
I am going to start organizing chaos of tasks by Getting Things Done (GTD) in my life. For which I am reorganizing information that I need from time to time, for example:
Internet Banking ...
4
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3answers
306 views
GTD - Duplicating Items between lists
I am trying to implement GTD using OneNote.
If for example I have a project "fix house" and a next action "ring plumber"
Should that action be on 3 lists:
Next actions list
At phone list
Project ...
4
votes
3answers
198 views
Do future project actions go on actions? Dependencies?
In the GTD system, Actions represents next actions -- things you can do now to do the next step. But I have a quandry: how do I handle future actions?
Let's say one project is "paint X for my living ...
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votes
5answers
396 views
There are GTD software that includes review?
I found a lot of software that claims to support GTD, but of "collect, process, organize, review, do" they usually on focus just on collect and process.
There is a software that has some feature to ...
4
votes
2answers
402 views
Task Based or Calendar based GTD
Many GTD article specifies that you put tasks for small items (that are less than 15 minutes long) and rest in calendar. I am thinking of using toodledo as primary system and then calendar for ...
4
votes
4answers
186 views
Merge daily todo with project todo
I'm on a quest of finding the best tool to manage what I do.
TL;DR: Freelance web developer looking for tool to connect project management and daily tasks.
I like Getting Things Done methodology a ...
4
votes
4answers
1k views
Ultimate E-mail (Outlook 2013 and/or Gmail)
I have read about GTD, 5 sentences and have seen the inbox zero video.
I am currently using Outlook 2012 (preview) which I like a lot. I have used outlook 2010 and 2007 before.
I am wondering if ...
3
votes
4answers
253 views
Handling delayed delegating in GTD
In GTD, how do you handle delegating an action if the act of delegating itself cannot be accomplished right when you are processing your inbox, and in less than two minutes?
e.g. "summarize the last ...
3
votes
2answers
149 views
How to notate that a task can't be started until a separate task is completed in GTD
I did a search through the site and found some similar questions with some answers that aren't quite what I'm after. What I'm looking for is if there is a recommended way to note that a task is ...
3
votes
5answers
292 views
When to clean inbox in the daily routine in GTD?
In GTD method, one important thing is to clean the inbox tasks once time everyday.
But what is the best moment to do it? First at the morning? When come back from work? Before to go to the bed?
I ...
3
votes
2answers
157 views
How to improve my personal productivity system?
I am using evernote, mac mail, google calendar and mac reminders.
I have tried almost everything and every website/application out there. My main problem was to have as few inboxes as possible and ...
3
votes
1answer
215 views
Where do I leave 'keep in mind' things?
In GTD and personal kanban, you put all tasks and projects into a backlog/todo column. Where do I put things that I have to 'keep in mind' when performing those tasks? For example: every time I want ...
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votes
3answers
75 views
How would you deal with open feature requests that you issued yourself?
Currently, I am (successfully) cleaning out my GMail account, but while having achieved "Inbox Zero" (but not "0 Actionables"), my subfolders / labels are still overflowing.
One issue I have: I was ...
3
votes
1answer
238 views
Do I need to use projects to track sub-tasks?
I am just starting on adopting GTD and while this might be a very naive question, I did not see it get answered on the forum.
The question essentially is, how frequently would you create projects to ...
3
votes
2answers
111 views
While browsing, how can I quickly capture thoughts/ideas across locations and environments into a centralized, searchable medium?
While actively browsing the internet (via phone/tablet/desktop), how can I quickly file an impromptu thought or idea into a centralized, searchable medium -- but importantly -- through a method that's ...
3
votes
1answer
105 views
System that blends First things First and GTD?
I've been impressed by some of the aspects of both GTD and Covey's First Things First approaches, but can't get to grips with how to combine them. Are there any complete and available systems that ...
3
votes
4answers
245 views
How do various GTD services implement Next Actions lists? (Is there a canonical way?)
I really like Doit.im's interface, but there's a major flaw in the way they handle the Next Actions list. Every project task appears as an actionable item by default (which is obviously ridiculous):
...
2
votes
6answers
328 views
How to organise the mental and physical chaos in my life?
I have been reading and experimenting with techniques for many years. I have read the GTD book among dozens of others but I still can't find the answers to everyday problems. Working as a Web ...
2
votes
4answers
339 views
GTD App that syncs locally
I'm wondering if there are any GTD or to-do list apps that sync locally and not to the cloud? This would be useful for devices that do not have internet access and need to plug in to a computer to ...
2
votes
2answers
314 views
Implementation of GTD when each project has a master plan with lots of actions
I am trying to implement the GTD system in my workflow, but there are some things I do not understand. For each project I work in, there is information spread across emails, mind maps, paper sheets ...
2
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3answers
208 views
How to handle next actions that get blocked by new next actions?
It happens all the time I start working on a next action and in the process of completing it I hit a roadblock. Either I have to wait for someone else to complete their work or I need to complete ...
2
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2answers
216 views
What's a good free replacement for a corporate Exchange account that will let me migrate Tasks?
I have an extensive set of personal Tasks organized in GTD fashion that I want to migrate off of my corporate exchange account. Is there a good, free alternative out there? I was thinking I could ...
2
votes
1answer
128 views
GTD spreadsheet based system with alert or Calendar (iCal, gCal) notifications
I create a GTD system based on excel, whose link I report here.
The advantage of having this gtd is that I can share it with my european colleagues without the need of having a dedicated software ...
2
votes
1answer
190 views
Task Manager Vs. GTD Task Manager
What is the basic difference between these three:
Task Manager
GTD Task Manager
To-do List
As I think, all of them are the same thing, at least (1) and (2) are.
And the only difference between ...
2
votes
4answers
560 views
GTD application that syncs with iCal
I am looking for a mac os x GTD task based application (in the wunderlist way) where you enter and classify tasks, and you can also assign tasks to iCal, is this possible?
