Getting Things Done (GTD), an organizational work-life managament system created by productivity consultant David Allen, provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity.

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1answer
222 views

Task Manager Vs. GTD Task Manager

What is the basic difference between these three: Task Manager GTD Task Manager To-do List As I think, all of them are the same thing, at least (1) and (2) are. And the only difference between ...
2
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4answers
1k views

GTD application that syncs with iCal

I am looking for a mac os x GTD task based application (in the wunderlist way) where you enter and classify tasks, and you can also assign tasks to iCal, is this possible?
14
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3answers
4k views

Has anyone tried using Trello to track GTD projects?

For me, tracking projects has always been the hardest and most intractable part of GTD. In particular, how to manage future actions and keep track of sub-projects I've delegated to others. Future ...
3
votes
3answers
89 views

How would you deal with open feature requests that you issued yourself?

Currently, I am (successfully) cleaning out my GMail account, but while having achieved "Inbox Zero" (but not "0 Actionables"), my subfolders / labels are still overflowing. One issue I have: I was ...
10
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5answers
567 views

Well organized, still overloaded?

After following GTD principles for several years, I now have the system well oiled. Unfortunately, I'm still overloaded--not at the inbox level, but at the project level. Too many things are flowing ...
8
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2answers
1k views

Is there a way to link tasks in Remember the Milk?

I'm looking for a way to create a context list in Remember the Milk such that only next actions show up, but when I complete a task its successor task automatically shows up in the list. Is there a ...
4
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3answers
327 views

Do future project actions go on actions? Dependencies?

In the GTD system, Actions represents next actions -- things you can do now to do the next step. But I have a quandry: how do I handle future actions? Let's say one project is "paint X for my living ...
4
votes
2answers
690 views

Task Based or Calendar based GTD

Many GTD article specifies that you put tasks for small items (that are less than 15 minutes long) and rest in calendar. I am thinking of using toodledo as primary system and then calendar for ...
1
vote
1answer
291 views

Keep repeated tasks in GTD task management system or calendar?

Do you keep repeated tasks, such as your lunch-time routines in your GTD task management system such as MonkeyGTD, or in your calendar such as Google Calendar, and WHY?
9
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8answers
2k views

Which GTD apps provide cloud syncing, android device access, and SSL?

It seems like every system I've tried is missing something. Remember the Milk Requires paid for android application and requires a lot of tinkering because of it's flexibility. Producteev Doesn't ...
2
votes
2answers
492 views

Implementation of GTD when each project has a master plan with lots of actions

I am trying to implement the GTD system in my workflow, but there are some things I do not understand. For each project I work in, there is information spread across emails, mind maps, paper sheets ...
6
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2answers
269 views

Using the GTD framework, should Someday/Maybe's have tasks built out?

Sometimes I have an idea/thought that is definitely Someday/Maybe but I also know some of the tasks to accomplish the idea. Should those tasks be created along with the idea or should it be put off ...
9
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6answers
242 views

What to mention in a talk that helps the audience to become more productive?

We (a group of university students) generally meet for tea every week and discuss various topics, and my friends ask me to give a talk on productivity and time management in one of our next meetings. ...
7
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6answers
1k views

How would you describe reading a book in a GTD system?

One of the projects listed in my GTD system right now is to read a book. How would you define the next action(s) for this kind of project? I usually break out my actions into chunks between 5 and 30 ...
15
votes
4answers
598 views

Do programmers combine GTD and issue trackers?

I wonder how programmers here handle their GTD and issue trackers. Do you take the time to add your tickets to your personal GTD systems?
5
votes
4answers
619 views

Advantages of a label printer

Following some comments on another question (The productive label printer) - I'll split this out as a separate question. GTD recommends owning a label printer. Personally I've never quite got my ...
5
votes
3answers
484 views

How to manage long tasks in GTD

If I have a long task what is the best approach. Put in Today's task list for many days until it's done or create subtasks like work some time in task A. The task A is a complex task that I can't ...
7
votes
3answers
312 views

How do you turn off your GTD mentality when you need a break

How do you turn off your GTD mentality when you need a break? Say you've even scheduled free time to do whatever it is that relaxes you. Perhaps what relaxes you are some of the personal projects you ...
3
votes
5answers
452 views

When to clean inbox in the daily routine in GTD?

In GTD method, one important thing is to clean the inbox tasks once time everyday. But what is the best moment to do it? First at the morning? When come back from work? Before to go to the bed? I ...
1
vote
5answers
185 views

Should you use the standard task application in your e-mail system?

I see a lot of people use the standard task application in their e-mail client. This forces you to keep e-mail open all day long, looking over what to do next multiple times a day. Side effect is that ...
1
vote
3answers
364 views

Outlook automation solution [closed]

There is an email I need to send out everyday via Microsoft Outlook, which includes the updated information grabbed from some web servers. It takes about ten minutes manually (not that bad). My ...
7
votes
5answers
1k views

The productive label printer

GTD recommends a standalone label printer so nothing gets in the way of printing labels immediately when they are needed. Problems Researching what's available as far as label printers go, I'm ...
5
votes
3answers
827 views

What is a good system for managing projects that have paper-based and electronic reference materials?

Update: Significantly simplified and focused the question. I struggle with managing my GTD project files because they contain a mix of electronic and paper-based/physical stuff. Some projects are ...
16
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5answers
8k views

How to use Remember The Milk (RTM) to implement a GTD system?

How can the Remember The Milk (RTM) task management system be used to implement the Getting Things Done system?
5
votes
2answers
794 views

Experience using a tablet to be more productive

I have recently bought myself a simple android tablet to find out how I can utilize it in being more productive. Here are some of the things I used it for, and I'm very interested in feedback and ...
7
votes
1answer
790 views

pomodoro + GTD tool as an integrated tool / web service?

I have recently started to employ pomodoro as a way to allocate time for working on specific tasks (using Pomodorium) and am starting to see encouraging results. I figured if there's some tool that ...
7
votes
1answer
333 views

What is your experience with a trickle list?

I have been thinking about setting up a trickle list to help me get some more strategic stuff done next to all the physical next actions that I capture using GTD. Normally, when I do my weekly review ...
6
votes
3answers
862 views

Peer review: my personal productivity system.

I would like to tell you about my personal productivity system and get your opinion, since I think it could be enhanced, but right now I do not know how would I do it. Ok, so I have all information ...
8
votes
2answers
1k views

Things vs Omnifocus - what are the advantages and disadvantages of both programs for task management?

I'm searching for a new software for managing my tasks and projects with a modified GTD approach (inspired by Michael Linenbergers "Master Your Workday Now"). I'm on MacOS X (10.6, Snow Leopard) and ...
3
votes
3answers
1k views

Is there a tool specifically for ZTD?

I am new to ZTD, just read a couple of articles about it and out of curiosity did a Google search on the ZTD tools. To my surprise, there were none. Is it because there don't need to be ZTD-specific ...
7
votes
3answers
674 views

How do you sync your electronic to-do list with your physical to-do list?

I keep several large whiteboards at home that handle all of my daily, weekly, quarterly and long-term tasks/projects. I do not want to carry a day planner around given the way my life is, I use my ...
9
votes
2answers
333 views

MBOs (Management By Objective), GTD and better solutions to managing knowledge workers

My boss wants to use MBOs to manage me. I am fairly new to GTD methods and it seems like they can be complementary to the MBO-style system. However, I seem to consistently struggle with the MBO ...
6
votes
5answers
313 views

Is there a maximum recommend length for a next task in GTD

Take for example that you are studying for an exam, and you need to read a book. Would you register reading the book as the next action, or would you split it up with one action per chapter?
9
votes
8answers
367 views

When to reply to e-mails?

Does GTD, or any other agile/time-management method give an advice/best practice about when to reply e-mails? I am talking about typical e-mails, which requires some work to be done (1 hour+). It is ...
11
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5answers
533 views

motivation strategies for GTD weekly review

David Allen has described the weekly review as key to GTD, but it's been the hardest part for me to adopt. When things get really busy, I am usually able to keep up with a minimum amount of ...
8
votes
4answers
1k views

How does GTD handle due dates?

How does the Getting Things Done (GTD) system handle the concept of task due dates? As I understand it, tasks that must be done on a certain day go on the calendar, but what about tasks that have to ...
10
votes
1answer
191 views

Is there any psychological research into the value of GTD's trusted outside system?

One of the basic ideas of GTD is to dump all the things that are on your mind outside your skull, because you can't trust your brain to reliably remember all the details. Personally I find this ...
10
votes
3answers
812 views

How to break down steps of a project?

Each morning I'd wake up and tell myself that I have to get certain things done. The problem is that when I get to my GTD management program (Things for Mac), I don't really know what to put down. ...
7
votes
3answers
752 views

How to discern between actionable items and someday/maybe?

GTD question: I'm very good at capturing "stuff". My problem comes in at classifying the stuff as actionable or someday/maybe. It's all actionable, right? How do I classify items as someday/maybe ...
6
votes
7answers
965 views

Arranging next actions to figure out what to do next

I spend too much time figuring out what to do next. GTD helped me clarify incoming items and filter out "someday", "reference", "@errand", etc. so now I have a very nice list of about 80 "next ...
2
votes
3answers
254 views

How to handle next actions that get blocked by new next actions?

It happens all the time I start working on a next action and in the process of completing it I hit a roadblock. Either I have to wait for someone else to complete their work or I need to complete ...
4
votes
1answer
284 views

Do I need to use projects to track sub-tasks?

I am just starting on adopting GTD and while this might be a very naive question, I did not see it get answered on the forum. The question essentially is, how frequently would you create projects to ...
8
votes
3answers
218 views

How can I help develop a culture that positively impacts my motivation to work?

How can I leverage the people around me in order to achieve better productivity on my own tasks? I feel that GTD does not have to be an one man show. Is there some sort of social-GTD?
9
votes
3answers
988 views

In GTD how do I track projects with subprojects?

I have been using GTD for several years now but I still find it difficult to manage projects with obvious sub projects that roll up into them. These are usually longer term projects with hundreds or ...
8
votes
2answers
573 views

Starting GTD without collecting everything

In the past, I've attempted to use GTD and have failed miserably. Of the past attempts, the biggest problem was the collecting phase: even after dedicating time to the task (2-3 days), I could not ...
7
votes
5answers
1k views

How to define GTD contexts at work?

I'm exercising GTD for a long time and I've always found it hard to define contexts for my work place. My role is a project manager and I work at the office where I have access to a phone, a computer, ...
3
votes
4answers
305 views

Handling delayed delegating in GTD

In GTD, how do you handle delegating an action if the act of delegating itself cannot be accomplished right when you are processing your inbox, and in less than two minutes? e.g. "summarize the last ...
2
votes
2answers
239 views

What's a good free replacement for a corporate Exchange account that will let me migrate Tasks?

I have an extensive set of personal Tasks organized in GTD fashion that I want to migrate off of my corporate exchange account. Is there a good, free alternative out there? I was thinking I could ...
4
votes
3answers
394 views

GTD - Duplicating Items between lists

I am trying to implement GTD using OneNote. If for example I have a project "fix house" and a next action "ring plumber" Should that action be on 3 lists: Next actions list At phone list Project ...
11
votes
5answers
1k views

Tickler file for email

Getting Things Done (GTD) recommends using a tickler file for things that aren't immediately actionable but should be dealt with at some point in the future. How can the equivalent be done with ...