Getting Things Done (GTD), an organizational work-life managament system created by productivity consultant David Allen, provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity.

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514 views

Advantages of a label printer

Following some comments on another question (The productive label printer) - I'll split this out as a separate question. GTD recommends owning a label printer. Personally I've never quite got my ...
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3answers
433 views

How to manage long tasks in GTD

If I have a long task what is the best approach. Put in Today's task list for many days until it's done or create subtasks like work some time in task A. The task A is a complex task that I can't ...
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3answers
289 views

How do you turn off your GTD mentality when you need a break

How do you turn off your GTD mentality when you need a break? Say you've even scheduled free time to do whatever it is that relaxes you. Perhaps what relaxes you are some of the personal projects you ...
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5answers
369 views

When to clean inbox in the daily routine in GTD?

In GTD method, one important thing is to clean the inbox tasks once time everyday. But what is the best moment to do it? First at the morning? When come back from work? Before to go to the bed? I ...
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5answers
181 views

Should you use the standard task application in your e-mail system?

I see a lot of people use the standard task application in their e-mail client. This forces you to keep e-mail open all day long, looking over what to do next multiple times a day. Side effect is that ...
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3answers
332 views

Outlook automation solution [closed]

There is an email I need to send out everyday via Microsoft Outlook, which includes the updated information grabbed from some web servers. It takes about ten minutes manually (not that bad). My ...
7
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5answers
993 views

The productive label printer

GTD recommends a standalone label printer so nothing gets in the way of printing labels immediately when they are needed. Problems Researching what's available as far as label printers go, I'm ...
5
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3answers
679 views

What is a good system for managing projects that have paper-based and electronic reference materials?

Update: Significantly simplified and focused the question. I struggle with managing my GTD project files because they contain a mix of electronic and paper-based/physical stuff. Some projects are ...
2
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4answers
433 views

GTD App that syncs locally

I'm wondering if there are any GTD or to-do list apps that sync locally and not to the cloud? This would be useful for devices that do not have internet access and need to plug in to a computer to ...
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5answers
8k views

How to use Remember The Milk (RTM) to implement a GTD system?

How can the Remember The Milk (RTM) task management system be used to implement the Getting Things Done system?
5
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2answers
746 views

Experience using a tablet to be more productive

I have recently bought myself a simple android tablet to find out how I can utilize it in being more productive. Here are some of the things I used it for, and I'm very interested in feedback and ...
7
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1answer
680 views

pomodoro + GTD tool as an integrated tool / web service?

I have recently started to employ pomodoro as a way to allocate time for working on specific tasks (using Pomodorium) and am starting to see encouraging results. I figured if there's some tool that ...
7
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1answer
271 views

What is your experience with a trickle list?

I have been thinking about setting up a trickle list to help me get some more strategic stuff done next to all the physical next actions that I capture using GTD. Normally, when I do my weekly review ...
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3answers
782 views

Peer review: my personal productivity system.

I would like to tell you about my personal productivity system and get your opinion, since I think it could be enhanced, but right now I do not know how would I do it. Ok, so I have all information ...
7
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2answers
1k views

Things vs Omnifocus - what are the advantages and disadvantages of both programs for task management?

I'm searching for a new software for managing my tasks and projects with a modified GTD approach (inspired by Michael Linenbergers "Master Your Workday Now"). I'm on MacOS X (10.6, Snow Leopard) and ...
2
votes
3answers
1k views

Is there a tool specifically for ZTD?

I am new to ZTD, just read a couple of articles about it and out of curiosity did a Google search on the ZTD tools. To my surprise, there were none. Is it because there don't need to be ZTD-specific ...
7
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3answers
626 views

How do you sync your electronic to-do list with your physical to-do list?

I keep several large whiteboards at home that handle all of my daily, weekly, quarterly and long-term tasks/projects. I do not want to carry a day planner around given the way my life is, I use my ...
9
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2answers
313 views

MBOs (Management By Objective), GTD and better solutions to managing knowledge workers

My boss wants to use MBOs to manage me. I am fairly new to GTD methods and it seems like they can be complementary to the MBO-style system. However, I seem to consistently struggle with the MBO ...
6
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5answers
273 views

Is there a maximum recommend length for a next task in GTD

Take for example that you are studying for an exam, and you need to read a book. Would you register reading the book as the next action, or would you split it up with one action per chapter?
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8answers
355 views

When to reply to e-mails?

Does GTD, or any other agile/time-management method give an advice/best practice about when to reply e-mails? I am talking about typical e-mails, which requires some work to be done (1 hour+). It is ...
11
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5answers
496 views

motivation strategies for GTD weekly review

David Allen has described the weekly review as key to GTD, but it's been the hardest part for me to adopt. When things get really busy, I am usually able to keep up with a minimum amount of ...
8
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4answers
859 views

How does GTD handle due dates?

How does the Getting Things Done (GTD) system handle the concept of task due dates? As I understand it, tasks that must be done on a certain day go on the calendar, but what about tasks that have to ...
10
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1answer
185 views

Is there any psychological research into the value of GTD's trusted outside system?

One of the basic ideas of GTD is to dump all the things that are on your mind outside your skull, because you can't trust your brain to reliably remember all the details. Personally I find this ...
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3answers
731 views

How to break down steps of a project?

Each morning I'd wake up and tell myself that I have to get certain things done. The problem is that when I get to my GTD management program (Things for Mac), I don't really know what to put down. ...
7
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3answers
691 views

How to discern between actionable items and someday/maybe?

GTD question: I'm very good at capturing "stuff". My problem comes in at classifying the stuff as actionable or someday/maybe. It's all actionable, right? How do I classify items as someday/maybe ...
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7answers
797 views

Arranging next actions to figure out what to do next

I spend too much time figuring out what to do next. GTD helped me clarify incoming items and filter out "someday", "reference", "@errand", etc. so now I have a very nice list of about 80 "next ...
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3answers
243 views

How to handle next actions that get blocked by new next actions?

It happens all the time I start working on a next action and in the process of completing it I hit a roadblock. Either I have to wait for someone else to complete their work or I need to complete ...
4
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1answer
277 views

Do I need to use projects to track sub-tasks?

I am just starting on adopting GTD and while this might be a very naive question, I did not see it get answered on the forum. The question essentially is, how frequently would you create projects to ...
20
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8answers
695 views

Being productive without energy

I use a variety of GTD-related systems that work smoothly for juggling many projects---as long as I have plenty of energy to pick out the right actions for 'now' and get cracking. However, when I sit ...
8
votes
3answers
210 views

How can I help develop a culture that positively impacts my motivation to work?

How can I leverage the people around me in order to achieve better productivity on my own tasks? I feel that GTD does not have to be an one man show. Is there some sort of social-GTD?
9
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3answers
790 views

In GTD how do I track projects with subprojects?

I have been using GTD for several years now but I still find it difficult to manage projects with obvious sub projects that roll up into them. These are usually longer term projects with hundreds or ...
8
votes
2answers
529 views

Starting GTD without collecting everything

In the past, I've attempted to use GTD and have failed miserably. Of the past attempts, the biggest problem was the collecting phase: even after dedicating time to the task (2-3 days), I could not ...
7
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5answers
1k views

How to define GTD contexts at work?

I'm exercising GTD for a long time and I've always found it hard to define contexts for my work place. My role is a project manager and I work at the office where I have access to a phone, a computer, ...
3
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4answers
292 views

Handling delayed delegating in GTD

In GTD, how do you handle delegating an action if the act of delegating itself cannot be accomplished right when you are processing your inbox, and in less than two minutes? e.g. "summarize the last ...
2
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2answers
234 views

What's a good free replacement for a corporate Exchange account that will let me migrate Tasks?

I have an extensive set of personal Tasks organized in GTD fashion that I want to migrate off of my corporate exchange account. Is there a good, free alternative out there? I was thinking I could ...
4
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3answers
370 views

GTD - Duplicating Items between lists

I am trying to implement GTD using OneNote. If for example I have a project "fix house" and a next action "ring plumber" Should that action be on 3 lists: Next actions list At phone list Project ...
11
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5answers
1k views

Tickler file for email

Getting Things Done (GTD) recommends using a tickler file for things that aren't immediately actionable but should be dealt with at some point in the future. How can the equivalent be done with ...
10
votes
2answers
528 views

Can a project have multiple next actions?

I've recently read over Getting Things Done again, after reading Making Things Work, and as I was starting to implement my GTD system, I ran into an issue. I had ended up with a project that had ...
14
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2answers
611 views

How do I prevent being overwhelmed by my GTD inbox?

The first thing I learned about GTD was to get things "out of my head" into an inbox. This results in an overly long Inbox list which tasks that I still need to rewrite into (multiple) "do-able" ...
12
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1answer
3k views

What is ZTD (Zen To Done) and how does it differ from GTD?

A recent RTM blog post mentions Zen To Done (ZTD), which the poster describes as basically a simplification of the Getting Things Done (GTD) system. What is ZTD, and what are the main differences ...
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5answers
1k views

How to handle recurring but low priority tasks that aren't actionable now?

In a GTD system, how do I handle a task such as "checking the oil in the car", which should happen once a week or so but is also fairly low priority? My concerns are that this task isn't actionable ...
5
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3answers
2k views

All-in-one Getting Things Done (GTD) and Pomodoro tool?

I want a online GTD tool I can use on an Android phone that has the following features: instant and configurable reminders such as calendar entries online app with a sync feature Do any of these ...
9
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2answers
2k views

Confusion about using Evernote or RTM to implement personal productivity system

I am bit confused whether to use Evernote or RTM (Remember the Milk) to implement a GTD like system. I am already a RTM user & have been using it for some time as a GTD system. Now I want to ...
7
votes
2answers
972 views

Completely electronic GTD setup?

I've read some of the GTD material by David Allan and it's something I'd like to implement. A lot of his material uses hand written notes and lists. This isn’t an option for me since I’m totally ...
10
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2answers
4k views

How to use Google Tasks to implement a GTD system?

How can I implement a GTD system in Google Tasks in combination with GMail and GCal?
12
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4answers
685 views

Where should I file my Next Actions from Projects in Freemind?

I use Freemind Mind Mapping software to store all of my GTD lists. I have a separate mindmap for each list (i.e. In Tray, Next Actions, Projects, Project Support Material, Someday, Tickler Calendar, ...
8
votes
5answers
1k views

Summary of Getting Things Done (GTD) system

Getting Things Done (GTD) has an entire book to teach the system. Is reading the whole book necessary for understanding the system, or is there a summary or simplified explanation of it available?
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3answers
360 views

Multitasking and GTD - Linear vs. Non-Linear

I have several open projects in my GTD system. They are all important ("top priority") and they are all driving towards a similar due date, however, they are not interdependent projects. What is the ...
14
votes
4answers
677 views

What is “Getting Things Done” (GTD)? [closed]

Rookie question that a lot of people who are using this site may want to know the answer for (including me). I have read a couple of things referring to GTD but nothing definitive. It'd be good to see ...
14
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4answers
6k views

How to set up a GTD workflow in gmail

I want to set up a GTD workflow based around my gmail account. Although I have some other possible sources of tasks and projects coming "in", most things I need to do come "in" through my gmail ...