Getting Things Done (GTD), an organizational work-life managament system created by productivity consultant David Allen, provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity.

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7
votes
3answers
691 views

How to discern between actionable items and someday/maybe?

GTD question: I'm very good at capturing "stuff". My problem comes in at classifying the stuff as actionable or someday/maybe. It's all actionable, right? How do I classify items as someday/maybe ...
2
votes
3answers
243 views

How to handle next actions that get blocked by new next actions?

It happens all the time I start working on a next action and in the process of completing it I hit a roadblock. Either I have to wait for someone else to complete their work or I need to complete ...
9
votes
3answers
788 views

In GTD how do I track projects with subprojects?

I have been using GTD for several years now but I still find it difficult to manage projects with obvious sub projects that roll up into them. These are usually longer term projects with hundreds or ...
7
votes
5answers
1k views

How to define GTD contexts at work?

I'm exercising GTD for a long time and I've always found it hard to define contexts for my work place. My role is a project manager and I work at the office where I have access to a phone, a computer, ...
4
votes
3answers
370 views

GTD - Duplicating Items between lists

I am trying to implement GTD using OneNote. If for example I have a project "fix house" and a next action "ring plumber" Should that action be on 3 lists: Next actions list At phone list Project ...
14
votes
7answers
5k views

What does a digital tickler file look like?

I'm in the process of implementing my GTD process, and I'm starting to run in to items that I want to put in a tickler file. The implementation of a physical tickler file makes tons of sense, but its ...
6
votes
7answers
797 views

Arranging next actions to figure out what to do next

I spend too much time figuring out what to do next. GTD helped me clarify incoming items and filter out "someday", "reference", "@errand", etc. so now I have a very nice list of about 80 "next ...
1
vote
5answers
181 views

Should you use the standard task application in your e-mail system?

I see a lot of people use the standard task application in their e-mail client. This forces you to keep e-mail open all day long, looking over what to do next multiple times a day. Side effect is that ...
3
votes
5answers
369 views

When to clean inbox in the daily routine in GTD?

In GTD method, one important thing is to clean the inbox tasks once time everyday. But what is the best moment to do it? First at the morning? When come back from work? Before to go to the bed? I ...
9
votes
8answers
2k views

Which GTD apps provide cloud syncing, android device access, and SSL?

It seems like every system I've tried is missing something. Remember the Milk Requires paid for android application and requires a lot of tinkering because of it's flexibility. Producteev Doesn't ...
8
votes
2answers
529 views

Starting GTD without collecting everything

In the past, I've attempted to use GTD and have failed miserably. Of the past attempts, the biggest problem was the collecting phase: even after dedicating time to the task (2-3 days), I could not ...
10
votes
2answers
528 views

Can a project have multiple next actions?

I've recently read over Getting Things Done again, after reading Making Things Work, and as I was starting to implement my GTD system, I ran into an issue. I had ended up with a project that had ...
10
votes
7answers
4k views

What is an Android task manager with sub-tasks and complex filtering?

Basically, I'm looking for an Android app that will let me do just two things: Have unlimited levels of nested sub-tasks Filter so I can view only tasks that have no sub-tasks. Let's say I have ...
5
votes
4answers
475 views

Are there any applications to create workflows for todos?

Currently I use sheet of paper, pencil and eraser; but it is just a bit tedious; especially when making things more detailed. Just text example with different levels of detail: Drink water from ...
17
votes
6answers
621 views

Are there fundamental behaviors that cut across multiple productivity systems?

A variety of productivity systems and techniques are discussed on this site (e.g. GTD, Inbox Zero, FTF, Pomodoro, etc.); however, lots of folks probably land here because they're looking to learn more ...
5
votes
3answers
433 views

How to manage long tasks in GTD

If I have a long task what is the best approach. Put in Today's task list for many days until it's done or create subtasks like work some time in task A. The task A is a complex task that I can't ...
9
votes
6answers
970 views

Todo list manager that lets you queue next actions out of sight

I'm currently using Remember The Milk for my organisation system that is based on GTD. One thing that I find is missing from my system is the ability to capture all the actions relating to a project. ...
2
votes
2answers
234 views

What's a good free replacement for a corporate Exchange account that will let me migrate Tasks?

I have an extensive set of personal Tasks organized in GTD fashion that I want to migrate off of my corporate exchange account. Is there a good, free alternative out there? I was thinking I could ...
12
votes
1answer
3k views

What is ZTD (Zen To Done) and how does it differ from GTD?

A recent RTM blog post mentions Zen To Done (ZTD), which the poster describes as basically a simplification of the Getting Things Done (GTD) system. What is ZTD, and what are the main differences ...
8
votes
2answers
1k views

Is there a way to link tasks in Remember the Milk?

I'm looking for a way to create a context list in Remember the Milk such that only next actions show up, but when I complete a task its successor task automatically shows up in the list. Is there a ...
5
votes
3answers
2k views

All-in-one Getting Things Done (GTD) and Pomodoro tool?

I want a online GTD tool I can use on an Android phone that has the following features: instant and configurable reminders such as calendar entries online app with a sync feature Do any of these ...
5
votes
3answers
678 views

What is a good system for managing projects that have paper-based and electronic reference materials?

Update: Significantly simplified and focused the question. I struggle with managing my GTD project files because they contain a mix of electronic and paper-based/physical stuff. Some projects are ...
9
votes
2answers
2k views

Confusion about using Evernote or RTM to implement personal productivity system

I am bit confused whether to use Evernote or RTM (Remember the Milk) to implement a GTD like system. I am already a RTM user & have been using it for some time as a GTD system. Now I want to ...
7
votes
2answers
972 views

Completely electronic GTD setup?

I've read some of the GTD material by David Allan and it's something I'd like to implement. A lot of his material uses hand written notes and lists. This isn’t an option for me since I’m totally ...
6
votes
5answers
273 views

Is there a maximum recommend length for a next task in GTD

Take for example that you are studying for an exam, and you need to read a book. Would you register reading the book as the next action, or would you split it up with one action per chapter?
3
votes
4answers
292 views

Handling delayed delegating in GTD

In GTD, how do you handle delegating an action if the act of delegating itself cannot be accomplished right when you are processing your inbox, and in less than two minutes? e.g. "summarize the last ...
20
votes
14answers
984 views

How to capture thoughts in inconvenient moments?

I use a GTD system, which places a lot of focus on capturing thoughts for processing into next actions or projects. I've personally found this to be very helpful in getting myself more organized, but ...
11
votes
5answers
1k views

Tickler file for email

Getting Things Done (GTD) recommends using a tickler file for things that aren't immediately actionable but should be dealt with at some point in the future. How can the equivalent be done with ...
10
votes
5answers
1k views

How to handle recurring but low priority tasks that aren't actionable now?

In a GTD system, how do I handle a task such as "checking the oil in the car", which should happen once a week or so but is also fairly low priority? My concerns are that this task isn't actionable ...
2
votes
1answer
5k views

GTD Excel Sheet Template

Is there any excel sheet template, or some simple file format which can be used for GTD task tracking? This is basically required for Windows Platform. I have been using Things on my home Mac and ...
10
votes
3answers
731 views

How to break down steps of a project?

Each morning I'd wake up and tell myself that I have to get certain things done. The problem is that when I get to my GTD management program (Things for Mac), I don't really know what to put down. ...
13
votes
6answers
5k views

How can I use Outlook folders to implement GTD?

I want to use Outlook folders to implement GTD so that I don't have to use a separate program. How can I set up Outlook folders to be GTD lists?
6
votes
3answers
832 views

Handling task dependencies with GTD

How does Getting Things Done (GTD) recommend handling task dependencies (one task that can't be started until another task is completed)? I understand how it works when they are part of the same ...
8
votes
4answers
859 views

How does GTD handle due dates?

How does the Getting Things Done (GTD) system handle the concept of task due dates? As I understand it, tasks that must be done on a certain day go on the calendar, but what about tasks that have to ...
9
votes
2answers
313 views

MBOs (Management By Objective), GTD and better solutions to managing knowledge workers

My boss wants to use MBOs to manage me. I am fairly new to GTD methods and it seems like they can be complementary to the MBO-style system. However, I seem to consistently struggle with the MBO ...
6
votes
6answers
1k views

How to incorporate emails into a GTD system?

How should emails fit into a Getting Things Done (GTD) system? Should each actionable email be copied into the GTD system? Should the email account keep a duplicate set of GTD "lists"? Or some other ...
8
votes
5answers
1k views

Summary of Getting Things Done (GTD) system

Getting Things Done (GTD) has an entire book to teach the system. Is reading the whole book necessary for understanding the system, or is there a summary or simplified explanation of it available?
14
votes
5answers
8k views

How to use Remember The Milk (RTM) to implement a GTD system?

How can the Remember The Milk (RTM) task management system be used to implement the Getting Things Done system?
6
votes
3answers
360 views

Multitasking and GTD - Linear vs. Non-Linear

I have several open projects in my GTD system. They are all important ("top priority") and they are all driving towards a similar due date, however, they are not interdependent projects. What is the ...
20
votes
8answers
695 views

Being productive without energy

I use a variety of GTD-related systems that work smoothly for juggling many projects---as long as I have plenty of energy to pick out the right actions for 'now' and get cracking. However, when I sit ...
12
votes
4answers
591 views

How do I register deadlines in a GTD system?

In a GTD system, I have (among other things) a list of "next actions" organized by context, which are things that I have decided I should act on at my discretion, and a calendar, which shows things ...
18
votes
3answers
4k views

How do I properly integrate The Pomodoro Technique with GTD?

The Pomodoro Technique isn't merely about setting up a timer and working for 25 minutes. To truly benefit from the technique one must look at how to spend those 25-minute blocks across tasks. This ...
8
votes
3answers
210 views

How can I help develop a culture that positively impacts my motivation to work?

How can I leverage the people around me in order to achieve better productivity on my own tasks? I feel that GTD does not have to be an one man show. Is there some sort of social-GTD?
14
votes
2answers
610 views

How do I prevent being overwhelmed by my GTD inbox?

The first thing I learned about GTD was to get things "out of my head" into an inbox. This results in an overly long Inbox list which tasks that I still need to rewrite into (multiple) "do-able" ...
12
votes
4answers
685 views

Where should I file my Next Actions from Projects in Freemind?

I use Freemind Mind Mapping software to store all of my GTD lists. I have a separate mindmap for each list (i.e. In Tray, Next Actions, Projects, Project Support Material, Someday, Tickler Calendar, ...
10
votes
2answers
4k views

How to use Google Tasks to implement a GTD system?

How can I implement a GTD system in Google Tasks in combination with GMail and GCal?
14
votes
4answers
676 views

What is “Getting Things Done” (GTD)? [closed]

Rookie question that a lot of people who are using this site may want to know the answer for (including me). I have read a couple of things referring to GTD but nothing definitive. It'd be good to see ...
14
votes
4answers
6k views

How to set up a GTD workflow in gmail

I want to set up a GTD workflow based around my gmail account. Although I have some other possible sources of tasks and projects coming "in", most things I need to do come "in" through my gmail ...
19
votes
7answers
3k views

How to use GTD both at home and at work

I'd like to use GTD, but work in an office away from home. I rarely take work home with me, but sometimes, for example, bring bills to be paid to work with me. I would especially like to hear from ...
24
votes
9answers
3k views

What is the linkage between “next actions” and “projects” in GTD?

Getting Things Done (GTD) defines a "project" as anything that will take more than one action to be considered complete. "Next action" items, with a specific context, are kept handy so that when an ...