Getting Things Done (GTD), an organizational work-life managament system created by productivity consultant David Allen, provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity.

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6
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3answers
881 views

Peer review: my personal productivity system.

I would like to tell you about my personal productivity system and get your opinion, since I think it could be enhanced, but right now I do not know how would I do it. Ok, so I have all information ...
2
votes
5answers
601 views

GTD App that syncs locally

I'm wondering if there are any GTD or to-do list apps that sync locally and not to the cloud? This would be useful for devices that do not have internet access and need to plug in to a computer to ...
7
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3answers
691 views

How do you sync your electronic to-do list with your physical to-do list?

I keep several large whiteboards at home that handle all of my daily, weekly, quarterly and long-term tasks/projects. I do not want to carry a day planner around given the way my life is, I use my ...
15
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4answers
617 views

Do programmers combine GTD and issue trackers?

I wonder how programmers here handle their GTD and issue trackers. Do you take the time to add your tickets to your personal GTD systems?
8
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6answers
1k views

How would you describe reading a book in a GTD system?

One of the projects listed in my GTD system right now is to read a book. How would you define the next action(s) for this kind of project? I usually break out my actions into chunks between 5 and 30 ...
70
votes
18answers
7k views

How do I make myself stop doing addictive activity?

Some examples of such activity: browsing this site without a particular goal browsing your friends' profiles on social networks reading news hugging with you spouse (endlessly) watching TV You can ...
9
votes
13answers
861 views

TO-DO app with ability to categorize, set due dates, priorities and notes for a task

Basically, I'm looking for a merge of teambox, things and redmine. Does anyone knows anything like that? ;) It should have really nice UI and be extremely simple to use. Cross platform or web/linux. ...
3
votes
3answers
1k views

Is there a tool specifically for ZTD?

I am new to ZTD, just read a couple of articles about it and out of curiosity did a Google search on the ZTD tools. To my surprise, there were none. Is it because there don't need to be ZTD-specific ...
11
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5answers
541 views

motivation strategies for GTD weekly review

David Allen has described the weekly review as key to GTD, but it's been the hardest part for me to adopt. When things get really busy, I am usually able to keep up with a minimum amount of ...
8
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2answers
1k views

Things vs Omnifocus - what are the advantages and disadvantages of both programs for task management?

I'm searching for a new software for managing my tasks and projects with a modified GTD approach (inspired by Michael Linenbergers "Master Your Workday Now"). I'm on MacOS X (10.6, Snow Leopard) and ...
14
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3answers
5k views

Has anyone tried using Trello to track GTD projects?

For me, tracking projects has always been the hardest and most intractable part of GTD. In particular, how to manage future actions and keep track of sub-projects I've delegated to others. Future ...
9
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6answers
243 views

What to mention in a talk that helps the audience to become more productive?

We (a group of university students) generally meet for tea every week and discuss various topics, and my friends ask me to give a talk on productivity and time management in one of our next meetings. ...
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10answers
10k views

Are there alternatives to the GTD system?

What are likely alternatives to the Getting Things Done productivity system? Full fledged alternatives that "compete" with GTD Group of smaller systems used together to replace GTD "Simpler" systems ...
8
votes
4answers
519 views

Are there software solutions that implement Structured Procrastination?

Let me just say this philosophical essay changed my way of working: Structured Procrastination Basically it says that you should put urgent critical tasks at the very top of the list; but ones that ...
10
votes
1answer
194 views

Is there any psychological research into the value of GTD's trusted outside system?

One of the basic ideas of GTD is to dump all the things that are on your mind outside your skull, because you can't trust your brain to reliably remember all the details. Personally I find this ...
4
votes
1answer
295 views

Do I need to use projects to track sub-tasks?

I am just starting on adopting GTD and while this might be a very naive question, I did not see it get answered on the forum. The question essentially is, how frequently would you create projects to ...
9
votes
8answers
371 views

When to reply to e-mails?

Does GTD, or any other agile/time-management method give an advice/best practice about when to reply e-mails? I am talking about typical e-mails, which requires some work to be done (1 hour+). It is ...
5
votes
6answers
2k views

GTD app for iPad?

I'm trying to find a great GTD app for my iPad. I don't have any other iOS devices or a Mac, but I want to ability to access it through my PC (web based is fine). A lot of the better GTD systems seem ...
7
votes
3answers
781 views

How to discern between actionable items and someday/maybe?

GTD question: I'm very good at capturing "stuff". My problem comes in at classifying the stuff as actionable or someday/maybe. It's all actionable, right? How do I classify items as someday/maybe ...
2
votes
3answers
261 views

How to handle next actions that get blocked by new next actions?

It happens all the time I start working on a next action and in the process of completing it I hit a roadblock. Either I have to wait for someone else to complete their work or I need to complete ...
9
votes
3answers
1k views

In GTD how do I track projects with subprojects?

I have been using GTD for several years now but I still find it difficult to manage projects with obvious sub projects that roll up into them. These are usually longer term projects with hundreds or ...
7
votes
5answers
1k views

How to define GTD contexts at work?

I'm exercising GTD for a long time and I've always found it hard to define contexts for my work place. My role is a project manager and I work at the office where I have access to a phone, a computer, ...
4
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3answers
405 views

GTD - Duplicating Items between lists

I am trying to implement GTD using OneNote. If for example I have a project "fix house" and a next action "ring plumber" Should that action be on 3 lists: Next actions list At phone list Project ...
17
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7answers
7k views

What does a digital tickler file look like?

I'm in the process of implementing my GTD process, and I'm starting to run in to items that I want to put in a tickler file. The implementation of a physical tickler file makes tons of sense, but its ...
6
votes
7answers
1k views

Arranging next actions to figure out what to do next

I spend too much time figuring out what to do next. GTD helped me clarify incoming items and filter out "someday", "reference", "@errand", etc. so now I have a very nice list of about 80 "next ...
1
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5answers
185 views

Should you use the standard task application in your e-mail system?

I see a lot of people use the standard task application in their e-mail client. This forces you to keep e-mail open all day long, looking over what to do next multiple times a day. Side effect is that ...
3
votes
5answers
470 views

When to clean inbox in the daily routine in GTD?

In GTD method, one important thing is to clean the inbox tasks once time everyday. But what is the best moment to do it? First at the morning? When come back from work? Before to go to the bed? I ...
9
votes
8answers
3k views

Which GTD apps provide cloud syncing, android device access, and SSL?

It seems like every system I've tried is missing something. Remember the Milk Requires paid for android application and requires a lot of tinkering because of it's flexibility. Producteev Doesn't ...
8
votes
2answers
582 views

Starting GTD without collecting everything

In the past, I've attempted to use GTD and have failed miserably. Of the past attempts, the biggest problem was the collecting phase: even after dedicating time to the task (2-3 days), I could not ...
10
votes
2answers
618 views

Can a project have multiple next actions?

I've recently read over Getting Things Done again, after reading Making Things Work, and as I was starting to implement my GTD system, I ran into an issue. I had ended up with a project that had ...
11
votes
7answers
5k views

What is an Android task manager with sub-tasks and complex filtering?

Basically, I'm looking for an Android app that will let me do just two things: Have unlimited levels of nested sub-tasks Filter so I can view only tasks that have no sub-tasks. Let's say I have ...
5
votes
4answers
510 views

Are there any applications to create workflows for todos?

Currently I use sheet of paper, pencil and eraser; but it is just a bit tedious; especially when making things more detailed. Just text example with different levels of detail: Drink water from ...
18
votes
6answers
657 views

Are there fundamental behaviors that cut across multiple productivity systems?

A variety of productivity systems and techniques are discussed on this site (e.g. GTD, Inbox Zero, FTF, Pomodoro, etc.); however, lots of folks probably land here because they're looking to learn more ...
5
votes
3answers
505 views

How to manage long tasks in GTD

If I have a long task what is the best approach. Put in Today's task list for many days until it's done or create subtasks like work some time in task A. The task A is a complex task that I can't ...
10
votes
6answers
1k views

Todo list manager that lets you queue next actions out of sight

I'm currently using Remember The Milk for my organisation system that is based on GTD. One thing that I find is missing from my system is the ability to capture all the actions relating to a project. ...
2
votes
2answers
242 views

What's a good free replacement for a corporate Exchange account that will let me migrate Tasks?

I have an extensive set of personal Tasks organized in GTD fashion that I want to migrate off of my corporate exchange account. Is there a good, free alternative out there? I was thinking I could ...
15
votes
1answer
4k views

What is ZTD (Zen To Done) and how does it differ from GTD?

A recent RTM blog post mentions Zen To Done (ZTD), which the poster describes as basically a simplification of the Getting Things Done (GTD) system. What is ZTD, and what are the main differences ...
8
votes
2answers
1k views

Is there a way to link tasks in Remember the Milk?

I'm looking for a way to create a context list in Remember the Milk such that only next actions show up, but when I complete a task its successor task automatically shows up in the list. Is there a ...
5
votes
3answers
2k views

All-in-one Getting Things Done (GTD) and Pomodoro tool?

I want a online GTD tool I can use on an Android phone that has the following features: instant and configurable reminders such as calendar entries online app with a sync feature Do any of these ...
5
votes
3answers
868 views

What is a good system for managing projects that have paper-based and electronic reference materials?

Update: Significantly simplified and focused the question. I struggle with managing my GTD project files because they contain a mix of electronic and paper-based/physical stuff. Some projects are ...
9
votes
2answers
2k views

Confusion about using Evernote or RTM to implement personal productivity system

I am bit confused whether to use Evernote or RTM (Remember the Milk) to implement a GTD like system. I am already a RTM user & have been using it for some time as a GTD system. Now I want to ...
7
votes
2answers
1k views

Completely electronic GTD setup?

I've read some of the GTD material by David Allan and it's something I'd like to implement. A lot of his material uses hand written notes and lists. This isn’t an option for me since I’m totally ...
6
votes
5answers
326 views

Is there a maximum recommend length for a next task in GTD

Take for example that you are studying for an exam, and you need to read a book. Would you register reading the book as the next action, or would you split it up with one action per chapter?
3
votes
4answers
308 views

Handling delayed delegating in GTD

In GTD, how do you handle delegating an action if the act of delegating itself cannot be accomplished right when you are processing your inbox, and in less than two minutes? e.g. "summarize the last ...
22
votes
14answers
1k views

How to capture thoughts in inconvenient moments?

I use a GTD system, which places a lot of focus on capturing thoughts for processing into next actions or projects. I've personally found this to be very helpful in getting myself more organized, but ...
11
votes
5answers
2k views

Tickler file for email

Getting Things Done (GTD) recommends using a tickler file for things that aren't immediately actionable but should be dealt with at some point in the future. How can the equivalent be done with ...
10
votes
5answers
1k views

How to handle recurring but low priority tasks that aren't actionable now?

In a GTD system, how do I handle a task such as "checking the oil in the car", which should happen once a week or so but is also fairly low priority? My concerns are that this task isn't actionable ...
2
votes
1answer
6k views

GTD Excel Sheet Template

Is there any excel sheet template, or some simple file format which can be used for GTD task tracking? This is basically required for Windows Platform. I have been using Things on my home Mac and ...
10
votes
3answers
853 views

How to break down steps of a project?

Each morning I'd wake up and tell myself that I have to get certain things done. The problem is that when I get to my GTD management program (Things for Mac), I don't really know what to put down. ...
15
votes
7answers
7k views

How can I use Outlook folders to implement GTD?

I want to use Outlook folders to implement GTD so that I don't have to use a separate program. How can I set up Outlook folders to be GTD lists?