Getting Things Done (GTD), an organizational work-life managament system created by productivity consultant David Allen, provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity.

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297 views

Handling delayed delegating in GTD

In GTD, how do you handle delegating an action if the act of delegating itself cannot be accomplished right when you are processing your inbox, and in less than two minutes? e.g. "summarize the last ...
3
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5answers
253 views

Planning productive results beyond 1-2 months: systems? SMART goals? Something else?

I just finished reading "How to Fail at Almost Everything and Still Win Big" by Scott Adams. In his book and also on his blog he talks about "goals vs systems" as if they're opponents. His views ...
3
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5answers
410 views

When to clean inbox in the daily routine in GTD?

In GTD method, one important thing is to clean the inbox tasks once time everyday. But what is the best moment to do it? First at the morning? When come back from work? Before to go to the bed? I ...
3
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5answers
669 views

Is there a GTD app that has a good system for horizons of focus?

I have been using the Walker iphone GTD app. Its great, but the horizons of focus part of it is really lacking. It feels like this part of the app was added as an after thought. The rest of the app is ...
3
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4answers
206 views

How many next actions to make a note of in a project in GTD?

I'm using Omnifocus for my GTD implementation. I find myself spending a lot of time defining a lot of next actions. Inevitably by the time I get to next action 6 of 10 the remaining 4 are no longer ...
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3answers
648 views

How do various GTD services implement Next Actions lists? (Is there a canonical way?)

I really like Doit.im's interface, but there's a major flaw in the way they handle the Next Actions list. Every project task appears as an actionable item by default (which is obviously ridiculous): ...
3
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2answers
232 views

Productivity, getting started?

I read GTD, ZTD, and, a ton of web articles about productivity.But, the problem is always the same - how do I start? That's always the same problem with new habits or life changes, determining the ...
3
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4answers
317 views

What frameworks exist for establishing and questioning goals or objectives

I have been using the GTD methodology and I have the control side of it well in hand. However, for the perspective side, contained in the 'horizons of focus' technique, I'm having trouble establishing ...
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2answers
327 views

How to improve my personal productivity system?

I am using evernote, mac mail, google calendar and mac reminders. I have tried almost everything and every website/application out there. My main problem was to have as few inboxes as possible and ...
3
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1answer
241 views

Where do I leave 'keep in mind' things?

In GTD and personal kanban, you put all tasks and projects into a backlog/todo column. Where do I put things that I have to 'keep in mind' when performing those tasks? For example: every time I want ...
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3answers
87 views

How would you deal with open feature requests that you issued yourself?

Currently, I am (successfully) cleaning out my GMail account, but while having achieved "Inbox Zero" (but not "0 Actionables"), my subfolders / labels are still overflowing. One issue I have: I was ...
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2answers
219 views

While browsing, how can I quickly capture thoughts/ideas across locations and environments into a centralized, searchable medium?

While actively browsing the internet (via phone/tablet/desktop), how can I quickly file an impromptu thought or idea into a centralized, searchable medium -- but importantly -- through a method that's ...
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1answer
333 views

System that blends First things First and GTD?

I've been impressed by some of the aspects of both GTD and Covey's First Things First approaches, but can't get to grips with how to combine them. Are there any complete and available systems that ...
3
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3answers
1k views

Is there a tool specifically for ZTD?

I am new to ZTD, just read a couple of articles about it and out of curiosity did a Google search on the ZTD tools. To my surprise, there were none. Is it because there don't need to be ZTD-specific ...
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6answers
527 views

How to organise the mental and physical chaos in my life?

I have been reading and experimenting with techniques for many years. I have read the GTD book among dozens of others but I still can't find the answers to everyday problems. Working as a Web ...
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5answers
527 views

GTD App that syncs locally

I'm wondering if there are any GTD or to-do list apps that sync locally and not to the cloud? This would be useful for devices that do not have internet access and need to plug in to a computer to ...
2
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6answers
551 views

What is the fastest way to send emails to myself?

I have some success using gmail inbox as my primary GTD inbox. One glitch however is that it takes a lot of steps to send email to myself, which I want to do to clear my head. Right now I do this in ...
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4answers
309 views

How to keep myself at the same high motivation level over time?

I have my ups and my downs as everyone. Experimenting with techniques for getting stuff done, organising life etc. is my second nature and I love documenting my attribution in different conditions and ...
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2answers
207 views

Timebox scheduling in GTD

I have somewhat of a dilemma with my GTD system. Lately I started outlining schedules in my application of choice (CC Things). The idea was to create explicit repeating tasks for major activities ...
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1answer
1k views

How to use kanban board to do GTD?

Almost everybody in my department at the university use an online kanban board (KanbanTool) to manage writing papers, preparing and conducting classes and exams for students etc. in line with Kanban ...
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2answers
453 views

Implementation of GTD when each project has a master plan with lots of actions

I am trying to implement the GTD system in my workflow, but there are some things I do not understand. For each project I work in, there is information spread across emails, mind maps, paper sheets ...
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3answers
244 views

How to handle next actions that get blocked by new next actions?

It happens all the time I start working on a next action and in the process of completing it I hit a roadblock. Either I have to wait for someone else to complete their work or I need to complete ...
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2answers
238 views

What's a good free replacement for a corporate Exchange account that will let me migrate Tasks?

I have an extensive set of personal Tasks organized in GTD fashion that I want to migrate off of my corporate exchange account. Is there a good, free alternative out there? I was thinking I could ...
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2answers
255 views

How to use OneNote to implement a GTD system?

In standard* fashion, I must ask how to use OneNote to implement a GTD system? * Using Remember The Milk for GTD *Using Evernote to implement GTD
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1answer
485 views

GTD spreadsheet based system with alert or Calendar (iCal, gCal) notifications

I create a GTD system based on excel, whose link I report here. The advantage of having this gtd is that I can share it with my european colleagues without the need of having a dedicated software ...
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1answer
216 views

Task Manager Vs. GTD Task Manager

What is the basic difference between these three: Task Manager GTD Task Manager To-do List As I think, all of them are the same thing, at least (1) and (2) are. And the only difference between ...
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4answers
1k views

GTD application that syncs with iCal

I am looking for a mac os x GTD task based application (in the wunderlist way) where you enter and classify tasks, and you can also assign tasks to iCal, is this possible?
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1answer
5k views

GTD Excel Sheet Template

Is there any excel sheet template, or some simple file format which can be used for GTD task tracking? This is basically required for Windows Platform. I have been using Things on my home Mac and ...
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3answers
202 views

How to assess the worth of my free time? [closed]

What are the best approaches to assess the cost of my free time? I am looking for suggestions on formulas for computing the cost of one hour of my free time in money equivalent for decision making. ...
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4answers
402 views

Advice on GTD productivity system

I'm considering spending the $48 per month on the GTD (Getting things done) system advertised by David Allen. Is this a complete time management and productivity system ? Do you need to purchase ...
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4answers
315 views

How do you manage stress and anxiety when you have dozens of things to do, even If they are organised in detail?

After many years of research I believe I have a nice gtd system for my needs. But even If tasks progress, I feel overwhelmed with stress and anxiety. I am in the point of realising that the list won't ...
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2answers
214 views

How to deal with problems associated with dyslexia?

I think I might be dyslexic . Here are the reasons why: I seem to forget the same words over and over again (don't we all?). I find it difficult to remember names of people after six months (even ...
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971 views

What does Inbox Zero really mean?

We have been having a discussion about this. Several people say that they follow Inbox Zero, but do very different things. The variations that I have heard are: All emails read, but still in the ...
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5answers
181 views

Should you use the standard task application in your e-mail system?

I see a lot of people use the standard task application in their e-mail client. This forces you to keep e-mail open all day long, looking over what to do next multiple times a day. Side effect is that ...
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1answer
58 views

How can I transfer my GTD system from Things on Mac, to anything on Android?

I've been using Things for iPhone and Mac. But, I just switched to an Android. How can I move all of my stuff to an Android GTD app? I don't really care which Android GTD app.
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1answer
90 views

Is a general management responsibility a GTD project?

I have several responsibilities which in theory require me to take considered actions, but in practice many of those actions are emphemeral - such as the responsibility to manage certain types of ...
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2answers
184 views

How to use Getting Things Done to identify things I keep not getting to?

(I use Remember the Milk as my main GTD app, FYI.) As I understand it, you shouldn't assign artificial due dates to tasks because then you can't trust the system. You'll look at it and say "Oh, ...
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1answer
654 views

How to get a GTD Inbox in taskwarrior?

I am currently in the process of switching my task management software from Things to taskwarrior. (Cultured Code introduced cloud synchronization, even without encryption, in Things 2, so I'm out). ...
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1answer
276 views

Keep repeated tasks in GTD task management system or calendar?

Do you keep repeated tasks, such as your lunch-time routines in your GTD task management system such as MonkeyGTD, or in your calendar such as Google Calendar, and WHY?
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1answer
80 views

How does The Secret Weapon work, exactly?

While looking for advice on implementing the Getting Things Done system in Evernote, I found The Secret Weapon. I haven't read Allen's book yet. It appears they roughly implement GTD by having a ...
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1answer
124 views

Should I look for a new job? [closed]

In my current job we use Struts 1, hibernate and oracle. This is my first job and I have been working here for 2 years now. They pay me well here. And if I move on to a different job, I will probably ...
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1answer
191 views

An app like Trello, but without the Metro UI?

Trello is so much better for me than Wunderlist. But it doesn't have a non-Metro UI for Windows. Heck the app for Win 8 doesn't even work for me. When I add a board, it doesn't get updated in the app. ...
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1answer
1k views

GTD or Personal task manager that integrates with Outlook?

I work in a large corporation, so using Outlook is mandatory - All the e-mails, contact lists, appointment requests, room scheduling, etc., goes through the Exchange server. It is therefore very ...
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3answers
347 views

Outlook automation solution [closed]

There is an email I need to send out everyday via Microsoft Outlook, which includes the updated information grabbed from some web servers. It takes about ten minutes manually (not that bad). My ...
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0answers
127 views

Combining Linenberger approach with emacs

Does anybody have a good setup for combining Linenberger's approach (http://michaellinenberger.com/) with emacs (preferably org-mode)? The essence of the approach by Linenberger is to divide tasks ...
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0answers
54 views

What kind of permissions are necessary to give a workshop or write a book about GTD? [closed]

Today I was participating in a discussion panel for instructors at my university and we got to talking about time management. I recommend to the audience that they should read David Allen's GTD book, ...
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1answer
89 views

Kids and Time Management [closed]

I'm doing some research for my book and need to know: When do children first learn the concept of time? How and when do they learn temporal study habits? Are there experts on this topic?
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86 views

Is Grindstone well suited for keeping track of all GTD related lists? [closed]

I want to follow GTD principles and am evaluating Grindstone for storing next actions, "maybe" list, list of projects, etc. Is it well suited for this? What limitations of Grindstone would I likely ...
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1answer
564 views

What other techniques are equivalent to GTD and Pomodoro effectiveness-wise?

I learn that GTD and Pomodoro are two broadly and greatly appreciated as very effective techniques. I therefor intent to study and practice both of them and try to use them together. But I'd like to ...
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2answers
155 views

Tasks that end up taking longer than 2 minutes

I am typically very good at following the portion of GTD that says if a task takes two minutes or less, just do it then. If not, defer it until later. But, sometimes I have something captured that I ...