Getting Things Done (GTD), an organizational work-life managament system created by productivity consultant David Allen, provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity.

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What is an efficient way for storing paper based reference materials?

I have a bunch of reference materials which cannot be scanned. What are efficient ways for storing/filing such materials? Manila folders get mentioned a lot, but in my attempts of using them I have ...
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180 views

Tasks that end up taking longer than 2 minutes

I am typically very good at following the portion of GTD that says if a task takes two minutes or less, just do it then. If not, defer it until later. But, sometimes I have something captured that I ...
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3answers
6k views

in GTD system. Where do I keep projects/Project planning?

I am just starting GTD, and trying to setup my system, but I am confused about where/how to keep projects. Are projects stored as reference material? What about Project planning? Would this be in ...
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91 views

How to manage calendared actions in GTD

I'm currently applying GTD principles in my productivity pipeline. But I'm confused about quite a few things. One of it is how do I decide if I should put something in the calendar? I'm used to ...
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5answers
187 views

Should you use the standard task application in your e-mail system?

I see a lot of people use the standard task application in their e-mail client. This forces you to keep e-mail open all day long, looking over what to do next multiple times a day. Side effect is that ...
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1answer
389 views

How does The Secret Weapon work, exactly? [closed]

While looking for advice on implementing the Getting Things Done system in Evernote, I found The Secret Weapon. I haven't read Allen's book yet. It appears they roughly implement GTD by having a ...
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1answer
93 views

How can I transfer my GTD system from Things on Mac, to anything on Android?

I've been using Things for iPhone and Mac. But, I just switched to an Android. How can I move all of my stuff to an Android GTD app? I don't really care which Android GTD app.
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112 views

Is a general management responsibility a GTD project?

I have several responsibilities which in theory require me to take considered actions, but in practice many of those actions are emphemeral - such as the responsibility to manage certain types of ...
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208 views

How to use Getting Things Done to identify things I keep not getting to?

(I use Remember the Milk as my main GTD app, FYI.) As I understand it, you shouldn't assign artificial due dates to tasks because then you can't trust the system. You'll look at it and say "Oh, ...
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1answer
185 views

GTD and handling “learning” projects

Sorry for the long post. I'm about halfway done reading through David Allen's book, so please pardon me if this is addressed somewhere in it. GTD looks like an interesting system with a lot of ...
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601 views

How to incorporate the processing diagram of GTD on paper?

What would be an efficient way of penning down these branches with my own activities on paper?
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317 views

Keep repeated tasks in GTD task management system or calendar?

Do you keep repeated tasks, such as your lunch-time routines in your GTD task management system such as MonkeyGTD, or in your calendar such as Google Calendar, and WHY?
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85 views

how small should an action be in GTD?

I am new to GTD and I am working as what GTD suggested to create projects for things that take more than 1 action to complete. Let say I have a project named "finish report XYZ", that I think there ...
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1answer
127 views

2 minute tasks that cannot be completed immediately?

What do you do when you cannot complete a 2-minute task immediately? An example is a phone call where the recipient does not pick up. Does this phone call get moved to the Next Action list?
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1answer
134 views

Should I look for a new job? [closed]

In my current job we use Struts 1, hibernate and oracle. This is my first job and I have been working here for 2 years now. They pay me well here. And if I move on to a different job, I will probably ...
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1answer
283 views

An app like Trello, but without the Metro UI?

Trello is so much better for me than Wunderlist. But it doesn't have a non-Metro UI for Windows. Heck the app for Win 8 doesn't even work for me. When I add a board, it doesn't get updated in the app. ...
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3answers
375 views

Outlook automation solution [closed]

There is an email I need to send out everyday via Microsoft Outlook, which includes the updated information grabbed from some web servers. It takes about ten minutes manually (not that bad). My ...
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39 views

How exactly does the projects list work in GTD? [duplicate]

Been familiar with Getting Things Done for years but recently just completed the book and implemented the complete GTD system using Workflowy. My understanding from reading the book is that the ...
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58 views

How to start GTD if you can't spend 2 full days on organizing everything? [duplicate]

As many others, I've bought the "Getting Things Done" book as I grew utterly frustrated with my own procrastination (and here I'm doing it again..) I've read through GTD, and Allan suggests to take ...
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66 views

What kind of permissions are necessary to give a workshop or write a book about GTD? [closed]

Today I was participating in a discussion panel for instructors at my university and we got to talking about time management. I recommend to the audience that they should read David Allen's GTD book, ...
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2k views

GTD or Personal task manager that integrates with Outlook?

I work in a large corporation, so using Outlook is mandatory - All the e-mails, contact lists, appointment requests, room scheduling, etc., goes through the Exchange server. It is therefore very ...
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0answers
96 views

Is Grindstone well suited for keeping track of all GTD related lists? [closed]

I want to follow GTD principles and am evaluating Grindstone for storing next actions, "maybe" list, list of projects, etc. Is it well suited for this? What limitations of Grindstone would I likely ...
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1answer
674 views

What other techniques are equivalent to GTD and Pomodoro effectiveness-wise?

I learn that GTD and Pomodoro are two broadly and greatly appreciated as very effective techniques. I therefor intent to study and practice both of them and try to use them together. But I'd like to ...
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2answers
228 views

What is the best way to organize university courses with GTD?

I've started to implement GTD to my life recently and I was figuring out, how should I organize my university courses into my system? They're not really goals (courses are pretty small for a goal) and ...
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3answers
484 views

How to process the items of a project or tasks without a specific deadline?

I have gone several times through the GTD book of David Allen and I have some questions left unanswered: First, I collect all stuff in an Evernote notebook called "Inbox", for example: "Buy some ...
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73 views

Student implementing GTD: 2 next actions lists?

As a student, my grades are my important priority. I also have various side projects, and I've noticed that my next-actions list is becoming too inflated to quickly triage tasks. I've made a second ...
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192 views

Task manager with organized tags

I'm looking for a GTD task manager software with the ability to organize areas of responsibility in an hierarchical way. Few GDT style applications I've tried seem to manage the creation of projects ...
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1answer
166 views

How to know if I'm being too slow in a project with a GTD system?

If I use a classical project management tool like a Gantt diagram, I know if I'm being too slow because I can see the critical path. If a task is not completed in the time allowed, I'm probably not ...
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3answers
487 views

How to maintain Day-Specific Actions such that they don't become Daily To-Do lists?

Following quotes are picked out from the GTD book of David Allen: Day-Specific Actions: These are things that you need to do some- time on a certain day, but not necessarily at a specific time. ...
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1answer
176 views

Content lists in GTD system or in separate services

I have a system that involves content lists (as I call them). I use Things by Cultured Code and some time ago I'd been using it with these kinds of lists too. Here how it works: I have a list ...