Getting Things Done (GTD), an organizational work-life managament system created by productivity consultant David Allen, provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity.

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4
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5answers
322 views

How do you remember to work off your todo list?

I have a problem with working off my todo list (which is a canonical GTD next-action list in digital form.) The problem is that I never remember to look at the list for determining what to do next. I ...
13
votes
6answers
5k views

How can I use Outlook folders to implement GTD?

I want to use Outlook folders to implement GTD so that I don't have to use a separate program. How can I set up Outlook folders to be GTD lists?
4
votes
7answers
144 views

Putting “maybes” on calendar

My impression of GTD is that it's pretty strict about your calendar - it should only contain the necessary things (meetings, time-specific tasks), so you can get a picture of the landscape of your ...
0
votes
2answers
77 views

What is the best way to organize university courses with GTD?

I've started to implement GTD to my life recently and I was figuring out, how should I organize my university courses into my system? They're not really goals (courses are pretty small for a goal) and ...
63
votes
18answers
5k views

How do I make myself stop doing addictive activity?

Some examples of such activity: browsing this site without a particular goal browsing your friends' profiles on social networks reading news hugging with you spouse (endlessly) watching TV You can ...
1
vote
1answer
39 views

How can I transfer my GTD system from Things on Mac, to anything on Android?

I've been using Things for iPhone and Mac. But, I just switched to an Android. How can I move all of my stuff to an Android GTD app? I don't really care which Android GTD app.
1
vote
1answer
73 views

Is a general management responsibility a GTD project?

I have several responsibilities which in theory require me to take considered actions, but in practice many of those actions are emphemeral - such as the responsibility to manage certain types of ...
4
votes
3answers
2k views

How do you organize your life in Asana?

I am looking forward to migrate fully to Asana from Things because of pricing/costs reasons. What I have right now in Things (for Mac) is : Today Next Scheduled Someday Projects I have never used ...
9
votes
6answers
970 views

Todo list manager that lets you queue next actions out of sight

I'm currently using Remember The Milk for my organisation system that is based on GTD. One thing that I find is missing from my system is the ability to capture all the actions relating to a project. ...
2
votes
2answers
161 views

Timebox scheduling in GTD

I have somewhat of a dilemma with my GTD system. Lately I started outlining schedules in my application of choice (CC Things). The idea was to create explicit repeating tasks for major activities ...
1
vote
0answers
47 views

What kind of permissions are necessary to give a workshop or write a book about GTD? [closed]

Today I was participating in a discussion panel for instructors at my university and we got to talking about time management. I recommend to the audience that they should read David Allen's GTD book, ...
12
votes
4answers
619 views

Restoring integrity after capturing too many ideas in GTD

GTD as the Curse of Facebook (GTD buzzwords italicized): Like any human, I generate many more ideas than I can execute. However, I meticulously capture these ideas with a GTD system (ticklers, ...
0
votes
1answer
115 views

How to know if I'm being too slow in a project with a GTD system?

If I use a classical project management tool like a Gantt diagram, I know if I'm being too slow because I can see the critical path. If a task is not completed in the time allowed, I'm probably not ...
4
votes
6answers
557 views

There are GTD software that includes review?

I found a lot of software that claims to support GTD, but of "collect, process, organize, review, do" they usually on focus just on collect and process. There is a software that has some feature to ...
3
votes
5answers
593 views

Is there a GTD app that has a good system for horizons of focus?

I have been using the Walker iphone GTD app. Its great, but the horizons of focus part of it is really lacking. It feels like this part of the app was added as an after thought. The rest of the app is ...
4
votes
3answers
219 views

Productivity, getting started?

I read GTD, ZTD, and, a ton of web articles about productivity.But, the problem is always the same - how do I start? That's always the same problem with new habits or life changes, determining the ...
0
votes
1answer
150 views

Content lists in GTD system or in separate services

I have a system that involves content lists (as I call them). I use Things by Cultured Code and some time ago I'd been using it with these kinds of lists too. Here how it works: I have a list ...
5
votes
4answers
303 views

Does the 2 minute rule apply during weekly reviews?

The first part of a "Getting Things Done" (GTD) weekly review is getting clear: emptying the inbox. At the same time, the weekly review is for reviewing, not doing. For tasks less than two minutes, it ...
3
votes
4answers
292 views

What frameworks exist for establishing and questioning goals or objectives

I have been using the GTD methodology and I have the control side of it well in hand. However, for the perspective side, contained in the 'horizons of focus' technique, I'm having trouble establishing ...
15
votes
2answers
691 views

What should I do when my inboxes are filling faster than I can empty them?

I use the word "inbox" in the generic GTD sense, i.e. anywhere that "stuff" can accumulate, awaiting processing. At work, I receive a lot of emails. I also go to a lot of meetings at which I pick up ...
2
votes
3answers
200 views

How to assess the worth of my free time? [closed]

What are the best approaches to assess the cost of my free time? I am looking for suggestions on formulas for computing the cost of one hour of my free time in money equivalent for decision making. ...
3
votes
4answers
240 views

In GTD, is a project a context?

At my workplace, I work on multiple projects, usually at the same time. GTD seems to suggest defining contexts by what resources are available, e.g. @Desk. But if I'm at my desk, there's typically a ...
1
vote
1answer
120 views

Should I look for a new job? [closed]

In my current job we use Struts 1, hibernate and oracle. This is my first job and I have been working here for 2 years now. They pay me well here. And if I move on to a different job, I will probably ...
3
votes
4answers
159 views

How many next actions to make a note of in a project in GTD?

I'm using Omnifocus for my GTD implementation. I find myself spending a lot of time defining a lot of next actions. Inevitably by the time I get to next action 6 of 10 the remaining 4 are no longer ...
12
votes
6answers
10k views

How to use Evernote to implement GTD?

One of the top FAQs is How to use RTM to implement a GTD system. I've decided against RTM, I don't like it as described in a previous thread of mine. I want to know how people use Evernote to ...
2
votes
6answers
485 views

What is the fastest way to send emails to myself?

I have some success using gmail inbox as my primary GTD inbox. One glitch however is that it takes a lot of steps to send email to myself, which I want to do to clear my head. Right now I do this in ...
1
vote
1answer
88 views

Kids and Time Management [closed]

I'm doing some research for my book and need to know: When do children first learn the concept of time? How and when do they learn temporal study habits? Are there experts on this topic?
6
votes
3answers
507 views

Scientific studies of time management techniques

This is my first post here, and I would like to say hello to everybody who is reading and writing posts on Personal Productivity Stack Exchange :) I have known this subject (personal productivity) ...
9
votes
13answers
806 views

TO-DO app with ability to categorize, set due dates, priorities and notes for a task

Basically, I'm looking for a merge of teambox, things and redmine. Does anyone knows anything like that? ;) It should have really nice UI and be extremely simple to use. Cross platform or web/linux. ...
20
votes
9answers
7k views

Are there alternatives to the GTD system?

What are likely alternatives to the Getting Things Done productivity system? Full fledged alternatives that "compete" with GTD Group of smaller systems used together to replace GTD "Simpler" systems ...
1
vote
2answers
172 views

How to use Getting Things Done to identify things I keep not getting to?

(I use Remember the Milk as my main GTD app, FYI.) As I understand it, you shouldn't assign artificial due dates to tasks because then you can't trust the system. You'll look at it and say "Oh, ...
10
votes
7answers
4k views

What is an Android task manager with sub-tasks and complex filtering?

Basically, I'm looking for an Android app that will let me do just two things: Have unlimited levels of nested sub-tasks Filter so I can view only tasks that have no sub-tasks. Let's say I have ...
5
votes
4answers
475 views

Are there any applications to create workflows for todos?

Currently I use sheet of paper, pencil and eraser; but it is just a bit tedious; especially when making things more detailed. Just text example with different levels of detail: Drink water from ...
6
votes
2answers
347 views

Too many independent next actions

Because of accumulation, I have far too many tasks that qualify as a "next action" (say, 200+). Many of these tasks are independent and do not belong to a project. For example, it could be [1] ...
5
votes
5answers
230 views

Making sure read/review list actually gets read/reviewed

I am finding that my list of papers to read ends up growing over time, never actually decreasing in size. I happily file something from my inbox into a folder, then proceed to immediately forget about ...
9
votes
4answers
514 views

How to work on multiple projects effectively?

I'm working on 2 projects, both investors are in a hurry, and I'm a computer sciences student. It's summertime now but in fall, I have no room to breath. Sometimes I feel like not doing anything, ...
4
votes
4answers
273 views

How to continue GTD during high-stress periods and afterwards?

Often during crunch time of a project when only one goal is of supreme priority, I stop looking at my next action list because it is obvious what the next action ought to be. If such event persists ...
14
votes
7answers
5k views

What does a digital tickler file look like?

I'm in the process of implementing my GTD process, and I'm starting to run in to items that I want to put in a tickler file. The implementation of a physical tickler file makes tons of sense, but its ...
8
votes
4answers
205 views

How to better switch gears between tasks?

I can never get myself to start things. When I do, however, and there's an unsolvable problem that needs solving, if I pick up even a little momentum in trying to solve it, I will stay on the ...
2
votes
4answers
287 views

How to keep myself at the same high motivation level over time?

I have my ups and my downs as everyone. Experimenting with techniques for getting stuff done, organising life etc. is my second nature and I love documenting my attribution in different conditions and ...
2
votes
1answer
953 views

How to use kanban board to do GTD?

Almost everybody in my department at the university use an online kanban board (KanbanTool) to manage writing papers, preparing and conducting classes and exams for students etc. in line with Kanban ...
5
votes
4answers
2k views

GTD app for iPad?

I'm trying to find a great GTD app for my iPad. I don't have any other iOS devices or a Mac, but I want to ability to access it through my PC (web based is fine). A lot of the better GTD systems seem ...
4
votes
1answer
231 views

How do I combine the principles of GTD with those of the fifth discipline

GTD and The Fifth Discipline are two great books, and systems that are both relevant to almost everything in work and life, but focus on different areas, and make you look at it from a different ...
8
votes
4answers
503 views

Are there software solutions that implement Structured Procrastination?

Let me just say this philosophical essay changed my way of working: Structured Procrastination Basically it says that you should put urgent critical tasks at the very top of the list; but ones that ...
9
votes
3answers
305 views

Is there an electronic task management software that stores encrypted data in the cloud for syncing with other devices?

My question is basically what the title says. I am trying several software for GTD/todo/task management, focusing on syncing between laptops and cellphones. Although most of the software transfer ...
0
votes
2answers
467 views

How to incorporate the processing diagram of GTD on paper?

What would be an efficient way of penning down these branches with my own activities on paper?
0
votes
3answers
231 views

How to maintain Day-Specific Actions such that they don't become Daily To-Do lists?

Following quotes are picked out from the GTD book of David Allen: Day-Specific Actions: These are things that you need to do some- time on a certain day, but not necessarily at a specific time. ...
6
votes
6answers
1k views

How to incorporate emails into a GTD system?

How should emails fit into a Getting Things Done (GTD) system? Should each actionable email be copied into the GTD system? Should the email account keep a duplicate set of GTD "lists"? Or some other ...
3
votes
2answers
213 views

While browsing, how can I quickly capture thoughts/ideas across locations and environments into a centralized, searchable medium?

While actively browsing the internet (via phone/tablet/desktop), how can I quickly file an impromptu thought or idea into a centralized, searchable medium -- but importantly -- through a method that's ...
6
votes
8answers
847 views

Simple program with subtasks

I need a program (something similar to Google Tasks but with showing/hiding subtasks) with following functionality: tasks subtasks (with multiple level, so I can, say, create a task with 3 ...