A project is a sequence of two or more tasks with a common objective.

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41
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11answers
2k views

How to be more productive at my own side project while having a family and a full-time job?

I have a 9-6 full time job and trying to develop a project on my own. I can only work on it during my off hours, meaning after 7pm. It looks like I have full 5 hours till midnight, but after dinner ...
28
votes
9answers
5k views

What is the linkage between “next actions” and “projects” in GTD?

Getting Things Done (GTD) defines a "project" as anything that will take more than one action to be considered complete. "Next action" items, with a specific context, are kept handy so that when an ...
16
votes
3answers
5k views

Has anyone tried using Trello to track GTD projects?

For me, tracking projects has always been the hardest and most intractable part of GTD. In particular, how to manage future actions and keep track of sub-projects I've delegated to others. Future ...
14
votes
4answers
611 views

How do other parents find the time?

I've been a father for several years and I find that my most productive personal hours outside of typical work day are between the hours of 9:30-11pm. Everything before that is consumed by work, ...
14
votes
3answers
577 views

Finding new solutions by describing problem to other people

I noticed sometimes as I'm typing out questions on the stackexchange network I get a whole new idea. It seems like the process of describing the problem helps me think in different ways. Are there any ...
13
votes
6answers
1k views

How do you manage information/resources?

I've tried many different approaches to task management, but I always fail at one specific thing. Being a programmer, I have loads of information that needs to be somehow stored. To be more specific,...
13
votes
6answers
803 views

How can i reboot my brain when i have many things to keep in mind?

I feel i really need to take a break for a while now, i have a complex project to keep in mind, I am basically working on it all day, but after a while it starts to overwhelm me, and I cant clear my ...
12
votes
5answers
939 views

Where should I file my Next Actions from Projects in Freemind?

I use Freemind Mind Mapping software to store all of my GTD lists. I have a separate mindmap for each list (i.e. In Tray, Next Actions, Projects, Project Support Material, Someday, Tickler Calendar, ...
11
votes
2answers
684 views

Can a project have multiple next actions?

I've recently read over Getting Things Done again, after reading Making Things Work, and as I was starting to implement my GTD system, I ran into an issue. I had ended up with a project that had ...
11
votes
3answers
347 views

GTD How to prevent tasks from waiting be done for too long

I've started using GTD however I am experiencing problems that while some of my tasks/projects get done within the deadlines. For some they just stay on and on... until I am reminded by client that he ...
11
votes
2answers
336 views

How do I stay motivated when there's too little to get done?

Maybe odd question, but I think I have an odd productivity problem. I lose the will to finish my projects at work when I have very little to do. I am more used to fast-paced environments that keep me ...
11
votes
3answers
1k views

How can I track my personal projects?

Are there any freeware tools that I can use to track time for personal projects. I would like to create and split the project in tasks and assign time against it. I am looking for a tool that helps ...
10
votes
6answers
702 views

How to enjoy trying to solve hard problems?

How do I enjoy solving hard problems? I love learning--reading and understanding textbooks or papers, for instance--but I am slower to try to solve problems or apply what I've learned. I am naturally ...
10
votes
5answers
3k views

How to plan a month of work in advance

I had a main list with the main projects and tasks, organized according with priority, importance and other factors. I would like to be able to plan a whole month of work in advance, so when the day ...
10
votes
4answers
444 views

Is it ever better to keep working on a problem until its done and not sleep?

If we forget about any time constraints for this question and instead focus on how well and efficiently you can get a task done, I would like to know if there is ever a time when it's better to keep ...
10
votes
4answers
1k views

Why am I not able to motivate myself to code?

I have got an idea that can make a good app for web and mobile. I tell myself to design the prototype so as to see how people take it. The problem is when I sit to code, I can't get things done. I ...
9
votes
5answers
1k views

Important long-run goals vs urgent tasks

I noticed that small tasks are eating the large ones, even if the last are more important in a longer run. Things that have no deadlines and have no clear structure (e.g. learn Spanish, do some ...
9
votes
3answers
395 views

Situational procrastination: how to be productive before project starts?

I am working as a software programmer and my company does not have any projects right now, but there is one in the pipeline. It has been around for one month and I have been told to read the documents ...
9
votes
2answers
560 views

how to stop doing the same again and again?

I have been pondering the say “Insanity: doing the same thing over and over again and expecting different results”. So the questions are: how do you detect what things you are doing over and over ...
9
votes
3answers
1k views

In GTD how do I track projects with subprojects?

I have been using GTD for several years now but I still find it difficult to manage projects with obvious sub projects that roll up into them. These are usually longer term projects with hundreds or ...
8
votes
8answers
389 views

How can one stay reminded of useful tips, instructions, and other references on a routine basis?

As I spend my Sunday on this three-day weekend finally catching up on a lot of reading—most of it technical in terms of software and web development as well as web design—I find myself posing the ...
8
votes
4answers
286 views

How to handle tasks that can not be completed 'today'

I'm fairly new to the Pomodoro method & wanted to get feedback on how to handle a situation that is common in my line of work. I'm a software analyst/engineer and often times I plan to complete ...
8
votes
4answers
293 views

How to better switch gears between tasks?

I can never get myself to start things. When I do, however, and there's an unsolvable problem that needs solving, if I pick up even a little momentum in trying to solve it, I will stay on the task/...
7
votes
6answers
497 views

Reading a book a week

I want to try to read a book a week for 12 weeks beginning this summer. I have already began collecting recommendations for which books to read, and I will refine the list at some point, to get the ...
7
votes
6answers
518 views

How do I prevent myself from feeling too relaxed during the uneventful weeks preceding big deadlines?

The situation goes like so: big deadline one month from now. So I make some plan. But it gets too easy to procrastinate early on, to put one thing off, to allow a distraction here & there. How ...
7
votes
3answers
232 views

if productivity sweet spot 40 hrs/week, do personal projects reduce our productivity

I was just reading this article http://business.time.com/2012/04/26/stop-working-more-than-40-hours-a-week If what they are saying in this article is true, doesn't that mean that working on personal ...
7
votes
3answers
422 views

Multitasking and GTD - Linear vs. Non-Linear

I have several open projects in my GTD system. They are all important ("top priority") and they are all driving towards a similar due date, however, they are not interdependent projects. What is the ...
6
votes
3answers
1k views

Handling task dependencies with GTD

How does Getting Things Done (GTD) recommend handling task dependencies (one task that can't be started until another task is completed)? I understand how it works when they are part of the same ...
6
votes
2answers
424 views

Recording personal progress on activities (projects)

A month ago I decided to record my progress on my personal activities (goals, projects). I have many such activities and usually I work on the activity I have taste for, or how things develop during ...
6
votes
2answers
329 views

Free Open Source GTD Software

I am looking for an open source GTD that I can install on my cloud account or dedi server. I spent time searching the net but could not find any. I need it to have/be GTD Collaboration (So I can ...
6
votes
4answers
243 views

Post-project blues - how to readjust to a less hectic life

Whether in work or home, I usually have a number of projects going. I get very geared up and in the zone for projects and this make it particularly difficult to readjust to periods of quiet left by ...
5
votes
6answers
325 views

Working on too many ideas?

It is said that to work effectively we should focus and concentrate. But it is also true that to get more productive, one has to work a lot. So is it better to work on more than one project at a time ...
5
votes
5answers
1k views

Personal workflow management web/mobile app with networking capabilities

I am looking for a web/mobile app which could be used to assign tasks to oneself and, more importantly, others who are in your defined network and associated project management. The mobile app is ...
5
votes
4answers
286 views

“It could be done better and more efficiently” at the end of projects

I'm not really an organised person, and my maxim is "two weeks of coding will save you two hours of planning". But before every (simple or complex) project, despite how long I'm planning, drawing ...
5
votes
3answers
538 views

Tracking a list of ideas and side projects

Is there a technique or software (referably text-based) for tracking a list of side projects? Side projects, unlike things that "need to be done" or small pleasures, makes a long and complex list. ...
5
votes
4answers
499 views

Alternative methods of tagging to organize thoughts?

As ideas occur real-time, traditionally (pre computer age) people would typically record thoughts/ideas/research in the order they occurred, and then come back and pull out similar veins of thought as ...
5
votes
3answers
963 views

What is a good system for managing projects that have paper-based and electronic reference materials?

Update: Significantly simplified and focused the question. I struggle with managing my GTD project files because they contain a mix of electronic and paper-based/physical stuff. Some projects are ...
5
votes
2answers
65 views

How to speed up the context switch for completely different tasks?

At my current job I am taking care of multiple completely unrelated tasks, but the most consuming ones are two ongoing projects with almost zero intersection. Initially I tried to switch between the ...
5
votes
1answer
144 views

how to finalize a project?

I have this problem. I like to plan projects, and to define what will be and not present; I also like to create graphics, and also to develop most of the project, but when it comes to details, I ...
4
votes
5answers
820 views

Project Management Software for Software Development?

I have been looking around for relevant project management software in regards to this, but it is pretty much impossible to find, at the fault of how meta searchs of google work. When I search a ...
4
votes
3answers
329 views

Most effective work habit for coding?

Working on a big solo project (~15,000 LOC), I am encountering the following phenomenon: I seem to work best when I program in short bursts of 10-15 minutes. Right now I am working on a section ...
4
votes
2answers
68 views

don't do unscheduled new tasks that come up from doing tasks?

I have a task list that I start doing. When I do these tasks it leads to new tasks that come up. These new tasks are not urgent. My question is... should I go ahead and start on the new tasks created?...
4
votes
4answers
435 views

Merge daily todo with project todo

I'm on a quest of finding the best tool to manage what I do. TL;DR: Freelance web developer looking for tool to connect project management and daily tasks. I like Getting Things Done methodology a ...
4
votes
1answer
300 views

Do I need to use projects to track sub-tasks?

I am just starting on adopting GTD and while this might be a very naive question, I did not see it get answered on the forum. The question essentially is, how frequently would you create projects to ...
3
votes
4answers
1k views

In GTD, is a project a context?

At my workplace, I work on multiple projects, usually at the same time. GTD seems to suggest defining contexts by what resources are available, e.g. @Desk. But if I'm at my desk, there's typically a ...
3
votes
10answers
1k views

Personal Planning Software

I am currently planning my life in a text-based format, like this: Yearly goals. Doesn't include concrete action steps. Monthly goals: Specific action steps associated with the goals from (1). Daily ...
3
votes
7answers
387 views

How much of my time should I plan in advance: A day, a week or a month?

I want to make a list of the projects and exercises I am supposed to do this semester to make a plan but every week, new projects and exercises should be added to this list. I wonder which is best to ...
3
votes
5answers
317 views

Best Practices for returning to a complex task?

I have alot of complex tasks, and sometimes they get lost in the shuffle and I forget to return to them. One thing I know helps in returning to a complex task is using a session manager (examples: ...
3
votes
2answers
455 views

How to manage long term projects?

I do very well in short projects or things that need to be done for a short term. But I procrastinate when I have very large projects or lengthy things to do. I kinda lack persistence. What is the ...
3
votes
1answer
383 views

Consequences to unfinished tasks/projects/goals. Any evidence?

I've read a few comments on how unfinished tasks influences your performance because it makes you feel frustrated. I personally cancel a task/goal/project if I notice it can be done a better way or if ...