Task is the technical term for one of the assignments required to complete a project. It is commonly used to refer to GTD techniques and project managements.

learn more… | top users | synonyms (1)

4
votes
2answers
705 views

Task Based or Calendar based GTD

Many GTD article specifies that you put tasks for small items (that are less than 15 minutes long) and rest in calendar. I am thinking of using toodledo as primary system and then calendar for ...
5
votes
6answers
4k views

Where can I get a custom designed notebook from? [closed]

There are people out there who are just like me. We rarely memorize information just for the purpose of having it. We use Google to know things and we look things up as we need them. We are those ...
6
votes
1answer
3k views

What is a good algorithm for spaced review?

I made a wall calendar outlining study tasks to complete over a 2-year period. Each day, there are 3 new tasks (each coming from 1 of 3 textbooks). Each day, I'll progress through the activities in ...
6
votes
3answers
462 views

What techniques can I use to remember to do simple things that are context sensitive?

I find there are often things that I want to do specifically when I'm doing something else, and always forget to. A couple examples (silly as they seem) will probably make this more clear. The ...
8
votes
4answers
3k views

How big is your backlog and how do you manage it?

How big is your backlog and how do you keep it under control? Do you actually keep track and do all of it, or do you have a method of eliminating old but valid tasks such as declaring e-mail ...
10
votes
3answers
236 views

At what point do you start saying “No”, to new tasks and how do you deal with it?

I'm sure that everyone here, is here because they lead a busy life and want to efficiently pick up tips on making the most of their time. At some point, when a person in authority over you asks you ...
3
votes
2answers
604 views

Handle unexpected delays and new tasks

I am still practicing with productivity methods, so I am not very familiar with terminology and techniques... maybe it's all already written in a technique I have not learned yet. My question is ...
5
votes
3answers
494 views

How to manage long tasks in GTD

If I have a long task what is the best approach. Put in Today's task list for many days until it's done or create subtasks like work some time in task A. The task A is a complex task that I can't ...
16
votes
5answers
9k views

How to use Remember The Milk (RTM) to implement a GTD system?

How can the Remember The Milk (RTM) task management system be used to implement the Getting Things Done system?
5
votes
2answers
389 views

Recording personal progress on activities (projects)

A month ago I decided to record my progress on my personal activities (goals, projects). I have many such activities and usually I work on the activity I have taste for, or how things develop during ...
8
votes
2answers
1k views

Things vs Omnifocus - what are the advantages and disadvantages of both programs for task management?

I'm searching for a new software for managing my tasks and projects with a modified GTD approach (inspired by Michael Linenbergers "Master Your Workday Now"). I'm on MacOS X (10.6, Snow Leopard) and ...
9
votes
5answers
899 views

Important long-run goals vs urgent tasks

I noticed that small tasks are eating the large ones, even if the last are more important in a longer run. Things that have no deadlines and have no clear structure (e.g. learn Spanish, do some ...
17
votes
6answers
509 views

How do you get yourself to do “assigned tasks”?

Aaron Swartz (co-author of the RSS specification, founder of reddit.com, Demand Progress, and generally a very cool guy) wrote an (you may want to not click on the link yet) article on productivity ...
9
votes
2answers
335 views

MBOs (Management By Objective), GTD and better solutions to managing knowledge workers

My boss wants to use MBOs to manage me. I am fairly new to GTD methods and it seems like they can be complementary to the MBO-style system. However, I seem to consistently struggle with the MBO ...
6
votes
3answers
343 views

What software helps organize and manage practice routines?

I have a practice routine I would like to manage using software. I have several sequential daily and weekly tasks that are flexible in there time(for example, it maybe be a 30min task but can be more ...
6
votes
5answers
318 views

Is there a maximum recommend length for a next task in GTD

Take for example that you are studying for an exam, and you need to read a book. Would you register reading the book as the next action, or would you split it up with one action per chapter?
4
votes
2answers
179 views

How to engage those dreaded tasks on time [duplicate]

I am an MS student and I also have a part time job. I am facing the same producticity problem that has bothered me during my Bsc. As to organization, I have a calendar on my desktop showing important ...
8
votes
1answer
272 views

Should I schedule my tasks with deadlines?

Currently I have a few tasks that I want to do, such as reading book X, reading blog Y, listening to podcast Z, watching video W. I do them usually in my free time when I'm done with urgent work and I ...
6
votes
1answer
2k views

Remember The Milk alternative that is not “in the cloud”?

I use RTM for my personal task management, and I love it. I'd love to use it for work as well but my company has policies that do not allow me to put company data onto external services. I currently ...
8
votes
4answers
1k views

How does GTD handle due dates?

How does the Getting Things Done (GTD) system handle the concept of task due dates? As I understand it, tasks that must be done on a certain day go on the calendar, but what about tasks that have to ...
10
votes
3answers
2k views

How to get rid of silly mistakes?

I've always been having some silly mistakes in homeworks/tests/exams etc, as well as programming. I very often seem to be 1-2 silly mistakes away from a perfect score, despite having done a draft and ...
4
votes
3answers
827 views

What is the most efficient software for email and task management

I receive most of my tasks by email or in meetings, and many tasks are complete using email. At the moment I use Thunderbird on my computer, and the Toodledo website on my computer and on my Android ...
8
votes
10answers
2k views

How do I remind myself of tasks that I have to do at a certain time?

Like most people I have many things that have to be done at a certain time or on a certain day. Some examples: wish a friend a happy birthday at a certain time remember to bring XXX to work ...
10
votes
3answers
824 views

How to break down steps of a project?

Each morning I'd wake up and tell myself that I have to get certain things done. The problem is that when I get to my GTD management program (Things for Mac), I don't really know what to put down. ...
2
votes
1answer
320 views

How to handle repetitive tasks with predictable subtasks?

I have a selection of tasks that I have to do regularly. To fulfil the task, I have to do a predictable set of subtasks and keep track of them. I wonder how others handle this situation. I will ...
2
votes
4answers
198 views

I need a tool for me and my wife to set priorities

I married this month, and I moved in with my wife. Now we have a lot of tasks to do. It's extremely difficult for one to decide what to do first, not knowing the other's opinion. Something that is ...
4
votes
1answer
287 views

Do I need to use projects to track sub-tasks?

I am just starting on adopting GTD and while this might be a very naive question, I did not see it get answered on the forum. The question essentially is, how frequently would you create projects to ...
3
votes
1answer
351 views

Consequences to unfinished tasks/projects/goals. Any evidence?

I've read a few comments on how unfinished tasks influences your performance because it makes you feel frustrated. I personally cancel a task/goal/project if I notice it can be done a better way or if ...
19
votes
7answers
836 views

How to stop myself getting caught in the unimportant details of a task

I find it so easy to get bored with what I should be focusing on and I start going into all the finer details and processes around actually doing the task. Before long something that should be a quick ...
3
votes
4answers
306 views

Handling delayed delegating in GTD

In GTD, how do you handle delegating an action if the act of delegating itself cannot be accomplished right when you are processing your inbox, and in less than two minutes? e.g. "summarize the last ...
2
votes
2answers
242 views

What's a good free replacement for a corporate Exchange account that will let me migrate Tasks?

I have an extensive set of personal Tasks organized in GTD fashion that I want to migrate off of my corporate exchange account. Is there a good, free alternative out there? I was thinking I could ...
5
votes
4answers
233 views

Tasklist manager that keeps track of changes to tasks?

I have been using Todoist to pretty good effect. I would like to understand my tasklist usage better, especially how much I reschedule things for later. Are there any tasklist managers that keep track ...
2
votes
3answers
110 views

In a company setting, what are the drawbacks of prioritizing tasks by revenue?

In a company setting, what are the advantages of drawbacks of prioritizing tasks by revenue? In the article Entrepeneur - Five Simple Ways to Boost Productivity, I read: Delegate tasks that don't ...
15
votes
1answer
4k views

What is ZTD (Zen To Done) and how does it differ from GTD?

A recent RTM blog post mentions Zen To Done (ZTD), which the poster describes as basically a simplification of the Getting Things Done (GTD) system. What is ZTD, and what are the main differences ...
4
votes
1answer
212 views

First Things First system

I remember once hearing about a productivity system called First Things First. What is the system, and how does it work?
2
votes
1answer
341 views

Mandala charts adoption for personal productivity

I've found an iPad app about "Mandala Charts" that, to me, seems to be related to an effective time planning. Or, maybe, to a form of multidimensional analysis. I'm not sure, though, as most of the ...
5
votes
2answers
878 views

How do I implement Mark Forster Superfocus task management on my Android mobile?

Mark Forster Superfocus task management and his previous systems does work for me. However, it was written for a pen/paper notebook implementation. I have problem implementing it on my Android mobile. ...
10
votes
1answer
279 views

How do you recover from a long streak of non-productivity?

I find myself going through long periods of inactivity such as a long vacation or time spent doing things not really related to work (routine, non-complex errands which take a lot of time and put your ...