Task is the technical term for one of the assignments required to complete a project. It is commonly used to refer to GTD techniques and project managements.

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11
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4answers
1k views

Is there a task manager that incorporates spaced repetition learning?

I'm having students in mind, let's suppose that a student plans to prepare exam for next month. According to the "forgetting curve", the key for successful study is spaced repetition learning. Are ...
3
votes
4answers
1k views

ToDo list application with projects, start and due dates, a priority field and custom filtering for Mac OS X?

I'm searching for a todo-list application for Mac OS X which can do the following. list tasks organize them in "projects" (à la GTD) assign a start date and a due date to each task and ...
2
votes
1answer
306 views

How to handle repetitive tasks with predictable subtasks?

I have a selection of tasks that I have to do regularly. To fulfil the task, I have to do a predictable set of subtasks and keep track of them. I wonder how others handle this situation. I will ...
4
votes
3answers
808 views

What is the most efficient software for email and task management

I receive most of my tasks by email or in meetings, and many tasks are complete using email. At the moment I use Thunderbird on my computer, and the Toodledo website on my computer and on my Android ...
2
votes
4answers
195 views

I need a tool for me and my wife to set priorities

I married this month, and I moved in with my wife. Now we have a lot of tasks to do. It's extremely difficult for one to decide what to do first, not knowing the other's opinion. Something that is ...
4
votes
1answer
282 views

Do I need to use projects to track sub-tasks?

I am just starting on adopting GTD and while this might be a very naive question, I did not see it get answered on the forum. The question essentially is, how frequently would you create projects to ...
5
votes
6answers
2k views

GTD app for iPad?

I'm trying to find a great GTD app for my iPad. I don't have any other iOS devices or a Mac, but I want to ability to access it through my PC (web based is fine). A lot of the better GTD systems seem ...
6
votes
4answers
371 views

Structuring your day/week to be the most productive when you need to do development and non-development tasks?

I have straight development tasks, non-development/business tasks, and some tasks that kind of sit in the middle to do most days, and I was wondering what would be the most efficient way to structure ...
19
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7answers
802 views

How to stop myself getting caught in the unimportant details of a task

I find it so easy to get bored with what I should be focusing on and I start going into all the finer details and processes around actually doing the task. Before long something that should be a quick ...
3
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1answer
342 views

Consequences to unfinished tasks/projects/goals. Any evidence?

I've read a few comments on how unfinished tasks influences your performance because it makes you feel frustrated. I personally cancel a task/goal/project if I notice it can be done a better way or if ...
8
votes
10answers
2k views

How do I remind myself of tasks that I have to do at a certain time?

Like most people I have many things that have to be done at a certain time or on a certain day. Some examples: wish a friend a happy birthday at a certain time remember to bring XXX to work ...
5
votes
4answers
229 views

Tasklist manager that keeps track of changes to tasks?

I have been using Todoist to pretty good effect. I would like to understand my tasklist usage better, especially how much I reschedule things for later. Are there any tasklist managers that keep track ...
2
votes
3answers
110 views

In a company setting, what are the drawbacks of prioritizing tasks by revenue?

In a company setting, what are the advantages of drawbacks of prioritizing tasks by revenue? In the article Entrepeneur - Five Simple Ways to Boost Productivity, I read: Delegate tasks that don't ...
17
votes
10answers
900 views

How to prevent oneself from feeling overwhelmed?

Sometimes, there are a lot of things that you are expected to do and you just don't know where to begin. You feel like you are being overwhelmed with a lot of tasks and deadlines. How should one ...
11
votes
7answers
5k views

What is an Android task manager with sub-tasks and complex filtering?

Basically, I'm looking for an Android app that will let me do just two things: Have unlimited levels of nested sub-tasks Filter so I can view only tasks that have no sub-tasks. Let's say I have ...
5
votes
3answers
474 views

How to manage long tasks in GTD

If I have a long task what is the best approach. Put in Today's task list for many days until it's done or create subtasks like work some time in task A. The task A is a complex task that I can't ...
2
votes
2answers
239 views

What's a good free replacement for a corporate Exchange account that will let me migrate Tasks?

I have an extensive set of personal Tasks organized in GTD fashion that I want to migrate off of my corporate exchange account. Is there a good, free alternative out there? I was thinking I could ...
4
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1answer
211 views

First Things First system

I remember once hearing about a productivity system called First Things First. What is the system, and how does it work?
15
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1answer
4k views

What is ZTD (Zen To Done) and how does it differ from GTD?

A recent RTM blog post mentions Zen To Done (ZTD), which the poster describes as basically a simplification of the Getting Things Done (GTD) system. What is ZTD, and what are the main differences ...
8
votes
2answers
1k views

Is there a way to link tasks in Remember the Milk?

I'm looking for a way to create a context list in Remember the Milk such that only next actions show up, but when I complete a task its successor task automatically shows up in the list. Is there a ...
17
votes
6answers
499 views

How do you get yourself to do “assigned tasks”?

Aaron Swartz (co-author of the RSS specification, founder of reddit.com, Demand Progress, and generally a very cool guy) wrote an (you may want to not click on the link yet) article on productivity ...
2
votes
1answer
330 views

Mandala charts adoption for personal productivity

I've found an iPad app about "Mandala Charts" that, to me, seems to be related to an effective time planning. Or, maybe, to a form of multidimensional analysis. I'm not sure, though, as most of the ...
11
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1answer
246 views

Organizing research-oriented tasks

I am an engineering graduate student and I have always been a 'todo list' person. However, I'm having a difficult time keeping myself organized now, because most of my tasks are research-related. With ...
6
votes
5answers
308 views

Is there a maximum recommend length for a next task in GTD

Take for example that you are studying for an exam, and you need to read a book. Would you register reading the book as the next action, or would you split it up with one action per chapter?
3
votes
4answers
305 views

Handling delayed delegating in GTD

In GTD, how do you handle delegating an action if the act of delegating itself cannot be accomplished right when you are processing your inbox, and in less than two minutes? e.g. "summarize the last ...
10
votes
3answers
797 views

How to break down steps of a project?

Each morning I'd wake up and tell myself that I have to get certain things done. The problem is that when I get to my GTD management program (Things for Mac), I don't really know what to put down. ...
6
votes
3answers
976 views

Handling task dependencies with GTD

How does Getting Things Done (GTD) recommend handling task dependencies (one task that can't be started until another task is completed)? I understand how it works when they are part of the same ...
8
votes
4answers
985 views

How does GTD handle due dates?

How does the Getting Things Done (GTD) system handle the concept of task due dates? As I understand it, tasks that must be done on a certain day go on the calendar, but what about tasks that have to ...
9
votes
2answers
330 views

MBOs (Management By Objective), GTD and better solutions to managing knowledge workers

My boss wants to use MBOs to manage me. I am fairly new to GTD methods and it seems like they can be complementary to the MBO-style system. However, I seem to consistently struggle with the MBO ...
16
votes
5answers
9k views

How to use Remember The Milk (RTM) to implement a GTD system?

How can the Remember The Milk (RTM) task management system be used to implement the Getting Things Done system?
5
votes
2answers
857 views

How do I implement Mark Forster Superfocus task management on my Android mobile?

Mark Forster Superfocus task management and his previous systems does work for me. However, it was written for a pen/paper notebook implementation. I have problem implementing it on my Android mobile. ...
10
votes
1answer
278 views

How do you recover from a long streak of non-productivity?

I find myself going through long periods of inactivity such as a long vacation or time spent doing things not really related to work (routine, non-complex errands which take a lot of time and put your ...
17
votes
8answers
750 views

What features should I look for when choosing task-management software?

There are a seemingly-endless variety of tools available for keeping track of tasks. From feature-clogged behemoths that will do everything (tracking time and generating Gantt charts) to the venerable ...
15
votes
7answers
3k views

What can I use to efficiently track progress on my tasks/goals?

I've been looking forever for a way to manage my tasks and goals efficiently. Most of them were too specific for project managers and had far more options than necessary to manage simpler tasks. None ...