3
votes
5answers
1k views

How to schedule a group meeting for free?

I'm looking for a way to find a common time to schedule a meeting among 3 or more people; this can be really frustrating, but for example, an online service could help a lot. Are there any free ...
17
votes
6answers
629 views

Are there fundamental behaviors that cut across multiple productivity systems?

A variety of productivity systems and techniques are discussed on this site (e.g. GTD, Inbox Zero, FTF, Pomodoro, etc.); however, lots of folks probably land here because they're looking to learn more ...
1
vote
0answers
98 views

How can I train my mind to do multiple tasks? [duplicate]

Possible Duplicate: How to multi-task in real life? How can I setup my mind to do multiple tasks at same time (e.g. reading e-mail while listening to another person, or writing an email ...
4
votes
1answer
799 views

Automated time tracking program for Linux [closed]

I've heard of several time tracking applications that can tell you how much time you spend using each application, how much time is spent on each website that you visit, etc. Does such a program exist ...
9
votes
0answers
700 views

How can computer programmer relax his mind and replenish his mental powers? [closed]

It is said that computer programmers (dealing with complex abstract problems) can stay highly productive only for a short period during the day, soon experiencing mental fatigue that makes further ...
5
votes
3answers
454 views

How to manage long tasks in GTD

If I have a long task what is the best approach. Put in Today's task list for many days until it's done or create subtasks like work some time in task A. The task A is a complex task that I can't ...
9
votes
6answers
1k views

Todo list manager that lets you queue next actions out of sight

I'm currently using Remember The Milk for my organisation system that is based on GTD. One thing that I find is missing from my system is the ability to capture all the actions relating to a project. ...
2
votes
2answers
237 views

What's a good free replacement for a corporate Exchange account that will let me migrate Tasks?

I have an extensive set of personal Tasks organized in GTD fashion that I want to migrate off of my corporate exchange account. Is there a good, free alternative out there? I was thinking I could ...
11
votes
10answers
772 views

What is the simplest (yet surprisingly) effective productiviy increasing technique? [closed]

Many productivity systems are complex and hard to keep going. The benefit of these systems often comes from not the overall systems but from the specific tactics or techniques they encourage. What ...
25
votes
13answers
1k views

How can I succeed in remembering people's names?

Even after I have asked a person's name a number of times, I still have trouble remembering it. How can I improve my ability with recalling names?
4
votes
1answer
202 views

First Things First system

I remember once hearing about a productivity system called First Things First. What is the system, and how does it work?
12
votes
1answer
4k views

What is ZTD (Zen To Done) and how does it differ from GTD?

A recent RTM blog post mentions Zen To Done (ZTD), which the poster describes as basically a simplification of the Getting Things Done (GTD) system. What is ZTD, and what are the main differences ...
8
votes
2answers
1k views

Is there a way to link tasks in Remember the Milk?

I'm looking for a way to create a context list in Remember the Milk such that only next actions show up, but when I complete a task its successor task automatically shows up in the list. Is there a ...
38
votes
14answers
3k views

What FUTURE-PROOF software for building & managing a personal BIG knowledge base? [closed]

There are some questions similar to this. But i would like to know, what software one should choose, if you go to university for example and are building a knowlegde base of everything you learn & ...
5
votes
3answers
2k views

All-in-one Getting Things Done (GTD) and Pomodoro tool?

I want a online GTD tool I can use on an Android phone that has the following features: instant and configurable reminders such as calendar entries online app with a sync feature Do any of these ...
12
votes
5answers
762 views

Getting things done in an environment with constant, unavoidable interruptions

There are many situations where you're working on something that requires concentration, but where you can't avoid interruptions. Some classic examples are working next to a sleeping infant, or in a ...
15
votes
6answers
480 views

How do you get yourself to do “assigned tasks”?

Aaron Swartz (co-author of the RSS specification, founder of reddit.com, Demand Progress, and generally a very cool guy) wrote an (you may want to not click on the link yet) article on productivity ...
10
votes
4answers
10k views

How long does it take to learn Gregg shorthand?

If someone has never used Gregg shorthand before, how long does it take to learn the system? On average, how long would it take to be able to write it as quickly as normal longhand? A bit faster than ...
5
votes
3answers
737 views

What is a good system for managing projects that have paper-based and electronic reference materials?

Update: Significantly simplified and focused the question. I struggle with managing my GTD project files because they contain a mix of electronic and paper-based/physical stuff. Some projects are ...
6
votes
6answers
1k views

Avoiding procrastination on university assignments

I am in university, and have been challenged in keeping on top of assignments and studying. It's tricky to juggle work coming from multiple directions, and things tend to get forgotten or pushed aside ...
3
votes
5answers
460 views

How do I stay on top of e-mails while remaining focused on real work? Are there tools for this?

What I am looking for I am trying to find tools that can help me stay focused on the list priorities and thus improve productivity. I face a problem with my work and nature. I feel this is related to ...
9
votes
2answers
2k views

Confusion about using Evernote or RTM to implement personal productivity system

I am bit confused whether to use Evernote or RTM (Remember the Milk) to implement a GTD like system. I am already a RTM user & have been using it for some time as a GTD system. Now I want to ...
2
votes
1answer
320 views

Mandala charts adoption for personal productivity

I've found an iPad app about "Mandala Charts" that, to me, seems to be related to an effective time planning. Or, maybe, to a form of multidimensional analysis. I'm not sure, though, as most of the ...
0
votes
1answer
1k views

How does efficient people organize and prioritize things when under heavy work load? [closed]

This is regarding a person (me) working in computers as the only and primary job in operations role ( which I mean more of a engineering role of remotely managing data center and stuff like that with ...
31
votes
11answers
3k views

How can I improve my handwriting?

My productivity is hampered by the poor quality of my handwriting. Nobody else can read it, and even I struggle at times. I usually compensate by typing things, but sometimes handwriting is ...
11
votes
1answer
221 views

Organizing research-oriented tasks

I am an engineering graduate student and I have always been a 'todo list' person. However, I'm having a difficult time keeping myself organized now, because most of my tasks are research-related. With ...
8
votes
4answers
952 views

How to multi-task in real life?

I am finding it difficult to concentrate on different things. Whenever I do something I just get concentrated on that and all other things fall apart. As an engineering student, I have to manage ...
23
votes
12answers
11k views

How do I get faster at typing when you already have a decent speed?

At the moment I type roughly with 60 words per minute. What kind of practice would I have to do to get to 90 words per minute? What practice is best and how much time would it take?
9
votes
2answers
2k views

Which one to use - Evernote or One Note [closed]

Since long time I am using evernote and one note. Now the problem is that my notes are distributed among two applications. I want to narrow down to one place where I can keep all my notes. However, ...
7
votes
2answers
998 views

Completely electronic GTD setup?

I've read some of the GTD material by David Allan and it's something I'd like to implement. A lot of his material uses hand written notes and lists. This isn’t an option for me since I’m totally ...
6
votes
3answers
376 views

How can I transform my cycling commute time into productive time?

I am currently multitasking my commute by cycling (2x40 minutes exercise daily) with occasional podcast listening (learning 1-2 times a week), but I feel like I could do more. Has anyone experimented ...
-1
votes
1answer
128 views

How much time/effort has to be invested before noticing results? [closed]

I know I need better productivity skills, but looking at some of the questions and answers here makes it sound like a daunting task. For example, I can't imagine how long it would take me to get my ...
6
votes
5answers
286 views

Is there a maximum recommend length for a next task in GTD

Take for example that you are studying for an exam, and you need to read a book. Would you register reading the book as the next action, or would you split it up with one action per chapter?
11
votes
3answers
2k views

Is there an automatic time tracking application? [closed]

I'm looking for a time tracking tool to monitor and boost my productivity. What I have in mind is a program that works in the background and keeps track of which application is active at any given ...
3
votes
4answers
297 views

Handling delayed delegating in GTD

In GTD, how do you handle delegating an action if the act of delegating itself cannot be accomplished right when you are processing your inbox, and in less than two minutes? e.g. "summarize the last ...
8
votes
3answers
563 views

Coffee: good or bad for work? [closed]

Are there any reliable researches defending the regular consumption of coffee at work?
18
votes
16answers
15k views

Is it possible to train to sleep less?

I have been trying to reduce how long I sleep so that I have more waking hours available. I have read this question, and this one but it does not really give an answer. My question is whether I can ...
20
votes
14answers
1k views

How to capture thoughts in inconvenient moments?

I use a GTD system, which places a lot of focus on capturing thoughts for processing into next actions or projects. I've personally found this to be very helpful in getting myself more organized, but ...
2
votes
0answers
395 views

Evernote : How do you use it ? [closed]

I am a big fan of Evernote and I use it for a lot of things, from personal stuff, to jobs document, knowledge base, How-to's, vacation planner, etc. How do you use evernote and, if you are a premium ...
6
votes
3answers
761 views

How can I finish writing my Thesis as fast as possible, when I don't believe in it anymore?

I am in the situation where i have to write my Diploma Thesis/Documentation for the year and although I've done quite a lot I didn't particularly arrive at where I set out to be at this point. So in a ...
11
votes
5answers
2k views

Tickler file for email

Getting Things Done (GTD) recommends using a tickler file for things that aren't immediately actionable but should be dealt with at some point in the future. How can the equivalent be done with ...
10
votes
5answers
1k views

How to handle recurring but low priority tasks that aren't actionable now?

In a GTD system, how do I handle a task such as "checking the oil in the car", which should happen once a week or so but is also fairly low priority? My concerns are that this task isn't actionable ...
2
votes
1answer
5k views

GTD Excel Sheet Template

Is there any excel sheet template, or some simple file format which can be used for GTD task tracking? This is basically required for Windows Platform. I have been using Things on my home Mac and ...
8
votes
2answers
123 views

What are techniques to adopt the e-mail charter? [closed]

I came across the e-mail charter and really like the idea. Adopting it on an individual level is easier. What ideas are there for adopting it on a team/company level?
10
votes
3answers
757 views

How to break down steps of a project?

Each morning I'd wake up and tell myself that I have to get certain things done. The problem is that when I get to my GTD management program (Things for Mac), I don't really know what to put down. ...
5
votes
2answers
134 views

How Should I Organize the Clutter That I Accumulate During the Week?

I think I'm facing a problem that most people face. And I think that some people deal with this problem better than others. My wife and I work 9-5 jobs. When we arrive home, after a day at work, ...
6
votes
3answers
215 views

Which paper systems exist to crank through many vocabulary flashcards?

Anki, a computer based space repetition system is what I'm currently using to memorize words. I've also seen one or two paper based systems and think they might be a good complement to a computer ...
13
votes
6answers
5k views

How can I use Outlook folders to implement GTD?

I want to use Outlook folders to implement GTD so that I don't have to use a separate program. How can I set up Outlook folders to be GTD lists?
41
votes
6answers
5k views

Does Uberman's Sleep Schedule result in more productivity?

Most people sleep using a Monophasic circadian rhythm sleep schedule, where they go to sleep in the late evening and wake up in the morning, which results in about 8 hours of sleep and 16 hours of ...
18
votes
10answers
10k views

How often should you take breaks for maximum productivity?

When working on a project, how often should you take breaks and for how long for maximum productivity? Are there any studies or research on optimal use of breaks (universally), or is it more of a ...

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