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I think you're on the same path with Piotr Wozniak! Please read his story here: Want to Remember Everything You'll Ever Learn? Surrender to This Algorithm He is the inventor of the SM2 algorithm used in SuperMemo and it gave insight to many other similar applications such as Anki and Mnemosyne. That algorithm might give you some insight. Spaced repetition ...

Opaloflux Clock and Calendar Application Calendar: · Provides a drag and drop, zoomable based appointment calendar, which lets you change the date and change how many days the calendar shows. You can customize appointments and the calendar skin. Alarm Clock: · Provides an alarm clock manager for all your alarms. This unique alarm clock offers ...

There's no best practice. If you're scheduling a phone call you'll need 5-minute warning. If you're scheduling a meeting across town you'll need to be reminded an hour prior to it. And it doesn't matter whether you're using an online calendar or a calendar on your phone/computer. Scheduling principles are universal.

The GTD book is both specific and emphatic that the only things that go on the calendar are actual appointments (at their assigned time) and tasks that have to be done on a specific day (which aren't given a time, just a day). The first kind is pretty obvious, but an example for the second kind would be you have a deadline of Friday 5pm for finishing a ...

The due date is simply a meta property of your task, just like time and energy estimation. In NirvanaHQ, for example, you can set the due date so it shows a grey box at the end if it's still to happen and a red box if it's past the due date. And it also allows you to sort the current view by due dates. In the current version, it also has the option to ...

Something like sharing a Google Calendar should do the job for keeping track of absence and events.

For items that must be done by a certain date, but that do not comply with a classic "appointment" I have two ways of handling them. The first one is, if you need a block of dedicated time to perform a certain task, just block this in the calender. This way I will be noticed of it and ensure I have a dedicated time frame where I can work on it. I normally ...

The way I saw it done in a GTD webinar was like this: 10/21 Install backup script 11/1 10/21 Write down ideas re: taking piano lessons The first column is the date in which you wrote down the task. It is optional, but in my case for example it has been pretty useful, because it allows you to see how long has been a certain task hanging around, otherwise ...

There are different approaches for tasks with deadlines but they can still go to the calendar. Split the task Split the the task in smaller tasks to be done in different dates. When you get the reminder of the 5th task you may remember the 4th still isn't done and make an effort to keep up. July 15th - Organize desk - 4/10: throwing away the ...

Well, this looks a lot more organized than many people manage, so you are in a very good spot to start with. At the same time, looking at it from the point of view of GTD, you seem to have WAY TOO MANY next action lists. In FreeMind, in Email, in TaskTracking tools, in Calendar, etc. I think - if you need all those locations - I would switch to thinking of ...

I think whatever system works for you will work for you - It might help us to know what type of work you do as well so we can adjust our answers to fit... freemind mind maps: I use one mindmap per project. I work constantly with them tracking next actions to do, information organized, etc This is really interesting for me because I use mindmaps in a ...

Well your implementation is more or less similar to mine. There is a very big difference. I do not devote the initial 45 minutes to work review. This 45 minutes in itself is a big work and get fatigue if I go through this process. I review the work done during the day and next day work in the evening. I mentally prepare the work I need to do first thing in ...

There seems to be a wealth of websites which handle this kind of stuff. For instance, http://www.timetomeet.info/ claims to integrate with Outlook, iCal, and Google. However, for integrity reasons it's questionable if you should entrust unknown 3rd party websites with personal schedules. Personally I'd go for a locally installed tool. But, of course, ...

I decide this based on this rule: Does it matter exactly when I do it? If no: this is a task which goes into my task list (example: check finances, backup my data). Usually without a due date. If yes: this goes into the calendar (example: appointments). If some work is required, it also goes into the task list (example: business meeting where some ...

Others have mentioned a lot of tools that can do this, but all of them are predicated on the accuracy of everyone's calendar. In certain situations, it's important to maintain your calendar in the context of a group's needs. The first step is to make sure all appointments are up to date in all calendars. There will be a lot of rescheduling when certain ...

First thing, you got the pricing wrong , GQueues Pro is available for $25 / year(http://www.gqueues.com/pricing). So I think you can afford it easily. I have tried GQueues and apart from its Google calendar integration I found it lacking in quite some aspects. If you are seriously considering other options, then Toodledo is one of the best task management ...

Almost any project-planning software or plug-in should be able to do more-or-less what you want. Enter Planting(Monday) as your first project task. Harvesting would then be constrained to start two days after, either by making Planting duration two days, or if the software is flexible enough, by a simple constraint. Microsoft Project can do this, I ...

What you could do is this. For a 5 hour meeting make 5 blocks of 1 hour each. Then have a reminder set 5 mins before the next block starts. So when you get this reminder, you have a break. So if you have set google calendar to remind you 5 mins before the next block starts, you stop the meeting as soon as you get the reminder and then have a 5 mins break. ...

David Allen is very clear in "Getting Things Done" that the only things that should go on the calendar are "hard landscape" appointments that must be done at a specific time, and tasks that must be done sometime that day. Many people using productivity systems based on his vary from that practice. Including me, at least a little. In my world, all tasks go ...

Might be an overkill, but perhaps Asana ( http://asana.com ) might be useful for your purposes, especially regarding the "and to who is working on which project." bit. Never had the chance to use it myself, but it looks like a very powerful (and free) app for project coordination and it can integrate the Google Calendar.