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7

I think you're on the same path with Piotr Wozniak! Please read his story here: Want to Remember Everything You'll Ever Learn? Surrender to This Algorithm He is the inventor of the SM2 algorithm used in SuperMemo and it gave insight to many other similar applications such as Anki and Mnemosyne. That algorithm might give you some insight. Spaced repetition ...


6

Opaloflux Clock and Calendar Application Calendar: · Provides a drag and drop, zoomable based appointment calendar, which lets you change the date and change how many days the calendar shows. You can customize appointments and the calendar skin. Alarm Clock: · Provides an alarm clock manager for all your alarms. This unique alarm clock offers ...


5

The GTD book is both specific and emphatic that the only things that go on the calendar are actual appointments (at their assigned time) and tasks that have to be done on a specific day (which aren't given a time, just a day). The first kind is pretty obvious, but an example for the second kind would be you have a deadline of Friday 5pm for finishing a ...


5

There's no best practice. If you're scheduling a phone call you'll need 5-minute warning. If you're scheduling a meeting across town you'll need to be reminded an hour prior to it. And it doesn't matter whether you're using an online calendar or a calendar on your phone/computer. Scheduling principles are universal.


4

The way I saw it done in a GTD webinar was like this: 10/21 Install backup script 11/1 10/21 Write down ideas re: taking piano lessons The first column is the date in which you wrote down the task. It is optional, but in my case for example it has been pretty useful, because it allows you to see how long has been a certain task hanging around, otherwise ...


4

The due date is simply a meta property of your task, just like time and energy estimation. In NirvanaHQ, for example, you can set the due date so it shows a grey box at the end if it's still to happen and a red box if it's past the due date. And it also allows you to sort the current view by due dates. In the current version, it also has the option to ...


4

There are different approaches for tasks with deadlines but they can still go to the calendar. Split the task Split the the task in smaller tasks to be done in different dates. When you get the reminder of the 5th task you may remember the 4th still isn't done and make an effort to keep up. July 15th - Organize desk - 4/10: throwing away the ...


3

Something like sharing a Google Calendar should do the job for keeping track of absence and events.


3

For items that must be done by a certain date, but that do not comply with a classic "appointment" I have two ways of handling them. The first one is, if you need a block of dedicated time to perform a certain task, just block this in the calender. This way I will be noticed of it and ensure I have a dedicated time frame where I can work on it. I normally ...


3

Well, this looks a lot more organized than many people manage, so you are in a very good spot to start with. At the same time, looking at it from the point of view of GTD, you seem to have WAY TOO MANY next action lists. In FreeMind, in Email, in TaskTracking tools, in Calendar, etc. I think - if you need all those locations - I would switch to thinking of ...


3

My wife and I coordinate calendars using wifi only. We both have iPod Touch devices (I also use a Kindle Fire tablet), and coordinate using Google Calendar. Changes on a handheld device are synchronized when the network is available. We find it most convenient to have "his", "hers", and "ours" calendars. We each keep our own calendar, and anything we need ...


2

I think whatever system works for you will work for you - It might help us to know what type of work you do as well so we can adjust our answers to fit... freemind mind maps: I use one mindmap per project. I work constantly with them tracking next actions to do, information organized, etc This is really interesting for me because I use mindmaps in a ...


2

Well your implementation is more or less similar to mine. There is a very big difference. I do not devote the initial 45 minutes to work review. This 45 minutes in itself is a big work and get fatigue if I go through this process. I review the work done during the day and next day work in the evening. I mentally prepare the work I need to do first thing in ...


2

First thing, you got the pricing wrong. GQueues Pro is available for $25 / year. So I think you can afford it easily. I have tried GQueues and apart from its Google calendar integration I found it lacking in quite some aspects. If you are seriously considering other options, then Toodledo is one of the best task management websites present out there. Their ...


2

I decide this based on this rule: Does it matter exactly when I do it? If no: this is a task which goes into my task list (example: check finances, backup my data). Usually without a due date. If yes: this goes into the calendar (example: appointments). If some work is required, it also goes into the task list (example: business meeting where some ...


2

There seems to be a wealth of websites which handle this kind of stuff. For instance, http://www.timetomeet.info/ claims to integrate with Outlook, iCal, and Google. However, for integrity reasons it's questionable if you should entrust unknown 3rd party websites with personal schedules. Personally I'd go for a locally installed tool. But, of course, ...


1

My solution is to use google calendar for this, as it allows you to set time zones or leave an appointment time-zone free to automatically adjust to your current time. see this FAQ for details Once you're using google calendar, there are tons of calendar apps for all devices and platforms that work, plus the very decent web interface it provides.


1

If I am understanding your question and all the comments, you want to have some appointments that adjust for the local time when you change time zones, and others that are always at the same fixed hour of the day, no matter what time zone you are in. Outlook doesn't do that. See ...


1

Outlook certainly does have a time zone function. You haven't said what version of outlook you are using. I am currently on 2010 so this is the set-up for this version (older versions will be similar - though lacking the ribbon pre-2007) If you set up your appointment, on the ribbon next to recurrence there is a globe with 'time zones' underneath. Hit ...


1

Some tasks are strongly related to time, while others are not. They should be handled differently from each other for maximum efficiency. For example, this task is strongly related to time, because you can't do it after the time allocated for it: Personal training session with Mr. Muscle. Other tasks are weakly related to time: Email Mr. Muscle to ...


1

My system is as follows: Important areas of my life have different colour coding (tagging), so say work is blue, university is red. This is achieved with separate calendars in Google. I then separate my calendars again if I have to share them, so I have a shared calendar with my wife for special events etc. I would not recommend using iCloud, as it only ...


1

Take another look at Evernote. They just recently rolled out a product update that includes reminders, see http://blog.evernote.com/blog/2013/05/23/evernote-reminders-are-here-on-mac-ios-and-web-2/ Since that first rollout, they have updated the Android and Windows Phone versions to include reminders, and I expect work is in progress on all their other ...


1

I use the combination of ToodleDo and Pocket Informant Pro. Works on all platforms and synchronizes. I only use Google Calendar. There may well be other solutions. Maybe it pays off to ask the Evernote directly for their recommendations. There was contribution explaining how to implement GTD on top of Evernote. But I lost track of this one.


1

Doodle offers options for 1:1 scheduling. But I don't know if it can extract information from Google Calendar. BookMe: Accept customer appointments online. For consultants, beauty salons, therapists or hair dressers. MeetMe: Accept personal appointments online. Show your friends and colleagues your availability. see http://www.doodle.com/


1

Google Calendar has an embedding option without extraction, with live updates, just as you want. Go to your calendar. In the calendar list on the left, click the down-arrow next to the calendar you want to embed, and select Calendar settings; Scroll down the page and copy the iframe code displayed in the Embed This Calendar section; If you want to change ...


1

Others have mentioned a lot of tools that can do this, but all of them are predicated on the accuracy of everyone's calendar. In certain situations, it's important to maintain your calendar in the context of a group's needs. The first step is to make sure all appointments are up to date in all calendars. There will be a lot of rescheduling when certain ...


1

Doodle is a fairly low impedance way of polling a group of people for a meeting time.


1

Almost any project-planning software or plug-in should be able to do more-or-less what you want. Enter Planting(Monday) as your first project task. Harvesting would then be constrained to start two days after, either by making Planting duration two days, or if the software is flexible enough, by a simple constraint. Microsoft Project can do this, I ...


1

What you could do is this. For a 5 hour meeting make 5 blocks of 1 hour each. Then have a reminder set 5 mins before the next block starts. So when you get this reminder, you have a break. So if you have set google calendar to remind you 5 mins before the next block starts, you stop the meeting as soon as you get the reminder and then have a 5 mins break. ...


1

David Allen is very clear in "Getting Things Done" that the only things that should go on the calendar are "hard landscape" appointments that must be done at a specific time, and tasks that must be done sometime that day. Many people using productivity systems based on his vary from that practice. Including me, at least a little. In my world, all tasks go ...



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