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If you have something that you need to do on a specific date at a specific time, put it in your calendar. (Doctor's appointments, daily standups, picking someone up.) If you need to do something on a particular date, but you don't care about the specific time, either block a specific time slot if the activity will take some time - then this effectively ...


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The alert system you have seems to be working, but you're inundated with alerts and you're a bit numb to them. That is, you're not catching the weird ones amongst all of the normal ones. It seems like you can catch your attention just by switching up the unusual meeting alerts within your current system. Here are a couple of ideas: Preface the alert ...


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Stephan Kolassa pretty much answered it here. Your calendar is where only time-specific items go. As for daily/weekly/monthly approach, GTD doesn't contradict it. you can still set up weekly and monthly goals (or things you want to get done), and your daily actions will constitute these weekly and monthly tasks. In fact, you actually need to do so as a part ...


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I believe that planning the week and in some cases for two weeks in advance , with all the due dates and such in front of you in the calendar might be better than ignoring the mountain of reminder emails. Then you might decide to set a reminder for a certain assignment for the day before "make sure X is done , check Y" Good luck!


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In your comments you mentioned iCal, which has such functionality: if you have added your friend's calendar (be it Google or iCal like here), then you can just click Check Availability when you create a new event. Just add invitees and click on Check Availability button: which will open a nice time picker:


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How many and which calendars should I use In my experience as few as possible. At first I liked the idea to have a calendar for each category (mine being "study", "personal", "important") and have a quick overview over my tasks. But when I wanted to sync my calendars to different devices it was sometimes a pain to set up all the different calendars. I ...



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