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The GTD book is both specific and emphatic that the only things that go on the calendar are actual appointments (at their assigned time) and tasks that have to be done on a specific day (which aren't given a time, just a day). The first kind is pretty obvious, but an example for the second kind would be you have a deadline of Friday 5pm for finishing a ...

There seems to be a wealth of websites which handle this kind of stuff. For instance, http://www.timetomeet.info/ claims to integrate with Outlook, iCal, and Google. However, for integrity reasons it's questionable if you should entrust unknown 3rd party websites with personal schedules. Personally I'd go for a locally installed tool. But, of course, ...

I decide this based on this rule: Does it matter exactly when I do it? If no: this is a task which goes into my task list (example: check finances, backup my data). Usually without a due date. If yes: this goes into the calendar (example: appointments). If some work is required, it also goes into the task list (example: business meeting where some ...

Others have mentioned a lot of tools that can do this, but all of them are predicated on the accuracy of everyone's calendar. In certain situations, it's important to maintain your calendar in the context of a group's needs. The first step is to make sure all appointments are up to date in all calendars. There will be a lot of rescheduling when certain ...

Almost any project-planning software or plug-in should be able to do more-or-less what you want. Enter Planting(Monday) as your first project task. Harvesting would then be constrained to start two days after, either by making Planting duration two days, or if the software is flexible enough, by a simple constraint. Microsoft Project can do this, I ...

What you could do is this. For a 5 hour meeting make 5 blocks of 1 hour each. Then have a reminder set 5 mins before the next block starts. So when you get this reminder, you have a break. So if you have set google calendar to remind you 5 mins before the next block starts, you stop the meeting as soon as you get the reminder and then have a 5 mins break. ...

David Allen is very clear in "Getting Things Done" that the only things that should go on the calendar are "hard landscape" appointments that must be done at a specific time, and tasks that must be done sometime that day. Many people using productivity systems based on his vary from that practice. Including me, at least a little. In my world, all tasks go ...