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Firstly, i would go into the cloud, as you can never be sure today what system your team mate is using (Mac, Windows, Android Tablet (browser functions are still big matter here) limited by connection speed. Drop Box i would use for sharing files, you can give access to specific folders, easy access you dont have to upload as it works like a synced online ...

Zim Wiki is simple. It is not a server solution, but as long as you have access to your "zim notebook" (e.g. LAN) you can use it. The nice thing is, everything is stored as a text file. It has some plugins, too, like TODOs or Versioning.

You should really go for simultaneous note taking; whether it's Google Docs or something Wave, OneNote, MoonEdit, Gobby, SubEthaEdit, UNA Collaborative or whatever fits your group's style. I think that up to 3 persons should be simultaneously note taking given that if you add more people they'll just be duplicating or interrupting each other; so, if you ...

Remember the Milk (rememberthemilk.com) is a multi-platform task management system, and it allows you to assign tasks to other people (I don't know too much about how well it works as I haven't used that functionality much myself). See: http://www.rememberthemilk.com/help/answers/sending/sendtask.rtm

If you have a good scanner and software you should be able to turn your copies into digital copies. If they have good enough handwriting it might be able to turn their writing into text. You'll want a good auto-feed scanner so you can just set the stack of papers on the scanner and do them all at once. I have an OfficeJet 6500 which works great for this. ...

This may not resolve all your requirements if they very sophisticated but it is worth to consider full use of google calendar. Sometimes it is only matter of proper thinking what you want to achieve and structure your problem that it can be resolved in easy way. Google calendar has many advantages: It can be run on every platform Easy enough, so everyone ...

I'll just leave a list for you here. All of these do task management, have a contacts list and allow assignment and communication of things between people, and having a free version of some type. I've used all of them at least briefly, and I came away with a positive experience. I currently use Doit.im on a daily basis for myself personally, but ...

First, great spreadsheet; a great simple solution. I'm not sure my answer is an improvement, but as an alternative it might work for you. As to question #3 (and #1), I couldn't find a way (with preliminary research) to have it sync or automagically create an event in Gcal from the deadline (although these would be good "asks" for Google Spreadsheets since ...

I use AnyDO. As a task list app, it's brilliant, really. I have tried a lot of them but this is the one. Both cross platform/device and easy to use. That said I have never actually used it as a collaboration tool, but the features are there. I don't know if it will suit your needs but I think you should give it a try! You mentionned e-mail is not an ...

It appears you are mainly looking for ease of installation, and that you have a LAN, and that you see the need for growth into multi-user. So you might consider MediaWiki. It needs MySQL for a back-end, but if you're running a home server, it might be handy to have a multi-user relational database, anyway. It also needs a webserver, but again, if you're ...

I take as many of my notes as possible using a laptop or iPad, but when I'm stuck using paper I later either scan these paper notes and send them to my Evernote account. I'll either use something like CamScanner for the iPhone or our office copier that allows me to email a scanned image in PDF format directly to Evernote. I haven't tried to collaborate ...

I would recommend OneNote for the following reasons. It has a desktop app and webapp so you don't HAVE to be online to use it. You can also use it with paper (see 3) Sharing settings to share directly from the native application with other people via the web app. It has fantastic OCR functionality built in for pictures of typed documents as well as hand ...