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10

See this Mindtools article or this one. Essentially: Subject line should be a useful summary of the email's contents Focus -- make one point per email. Send multiple emails if you have many topics to discuss. Specify the response you want and identify yourself clearly. Include contact details. Be kind. If you write in anger, save a draft, go get a cup of ...


4

Use a html mailto: link - give it any address and then change it when you come to the compose screen. Previously I've tried using Stylish to simply hide the inbox from gmail - and also using priority boxes (which you can close) so that I can't see any of the contents of the boxes. What's working best for me is to simply use the built in mail client and ...


4

To a large extent it depends on the nature of your files. Is the data sensitive? Then you may not want to upload it to a third party, in this case Dropbox which numerous times have been attacked by privacy advocates. As you may have heard, a recent allegation is that Dropbox has created a backdoor for the NSA to secretly access user data. In this case I ...


3

Do whatever is better for communication: If it's fast paced and and everybody follows the thread just type you answers. If you are referring to many points you can quote the each point before adding your input for clarity. You can remove original message. If it goes slowly and many people are involved you may consider keeping the history. You may need it ...


3

Email need not be long, get to the point as quickly as possible, explain it clearly yet succinctly, with as few uncommon words (field dependent) as possible. Use proper grammar/spelling/punctuation, and know your audience. It is always best to use plain-text email, not HTML, you don't know how the other end responds to HTML.


2

I think it is a matter of my priorities: Have I been given a deadline by a boss or client? Am I unable to reschedule this task? e.g. Can't wait until next week because I'm at a conference. There is no negative history of contacting this other person. I'd be less inclined to automatically call, but it is something to think about. A big problem in many ...


2

Consider automatically moving all these invoices into a special folder in your email program and checking this special folder manually once a week. Or once a month or before you file a report. This will save you from distractions and frequent context switching, and this will also save the time you would spend on finding, installing and configuring ...


2

I recognize that Outlook under Windows isn't a hot growth area for email clients... but this trick has worked for me for years: Create a shortcut to Outlook on your desktop, and set the shortcut target (right-click, Properties, Shortcut tab) to "C:\Program Files (x86)\Microsoft Office\Office14\OUTLOOK.EXE" /c ipm.note Change the path to wherever your ...


2

You need to train your email(account, program,... ) to do this for you on daily basis, when you receive new spam emails. You can find many tutorials on how to fight spam, lots of literature, but you need to realize that it is not one set up and it will work perfectly. You need to find the way that works best for you and apply it again and again. Even after ...


2

"Better" has a meaning that is too relative to context to answer authoritatively. The file content matters: Are the files business or personal? Do they contain sensitive data? How large are they? Do you have corporate policies that control how and where documents can be shared? Corporate policies matter: do you (or the recipient) have permitted use ...


2

The most direct way would be to use mail or mailx to send a mail from the commandline - since the address is most likely always the same, you could write a brief wrapper script to handle that and only have to pass it the message as argument. Example that can be tried from the commandline: echo "here goes your text" | mail -s "GTD by mail" ...


1

Suppose that we have a limited mailbox space. This is just counterfactual. Our mailbox space isn't so limited that we can't quote text. Including their message is a way of providing context and context is good for readers. In terms of productivity it means that very short emails saying things like "yes" make sense to the recipient (who can see what ...


1

In OS X you can send e-mails from "everywhere" just by using the keyboard without touching the mouse e. g. with the free and very useful tool Quicksilver(www.qsapp.com). General approach with Quicksilver 1) You can open it (no matter which application is the frontmost) by a single keystroke (I chose "Cmd" for example). 2) Then you type "." for telling ...


1

David Allen describes a pretty nice system in the Getting Things Done Book. There's also Merlin Mann's Inbox Zero concept. In both cases, they describe a folder like structures - one that is simple and not "byzantine" (complicated and deep). While Mail.app does not inherently have something as specific as you describe you might be able to alter your ...


1

The primary reason for companies getting you to register is to sell to you. They may offer free content -- at least they should if they want you to stick around -- but they want you to buy what they're selling, or buy something that triggers an affiliate commission. If they collect your contact information and then never talk to you again, that's just dumb ...


1

I changed my bookmark for Gmail to go to a saved search for "There aren't any messages which match this search." Then, each time I hit my email bookmark, I don't see all the cruft piling up in their until I want to. That lets me compose messages or find reference material throughout the day without being distracted by incoming messages.


1

This trick lets you send a message through Gmail without going to your inbox. If you're logged in to Gmail you can go to the compose e-mail screen through a bookmark. Source: http://www.arshammirshah.com/technology/gmail-send-compose-email-without-opening-inbox It's not an iPhone app but maybe close enough to help you out?


1

Neither one is going to be perfect. Some email systems have limitations on the size of file attachments, so a link is prefered. There can be some users behind strict corporate firewalls that may prevent access to certain sites. Dropbox for example may be viewed as a site for personal use only since it is not adopted by the company. I like links because you ...


1

I use getmail (http://pyropus.ca/software/getmail/) with gmail. Getmail runs as a cron job on a server I have access to, and does a number of things... One of which is to generate these inbox graphs, which I describe properly in this answer Gamification to improve myself However I also use python (partly because that's what getmail is written in) to do ...


1

I would be tempted to implement this kind of action using Autohotkey. There are other macro/scripting languages, that's the one I use. I'm a programmer, non-programmers may find that approach more technical than they can stand. There are a lot of Autohotkey scripts that can be found around the web already written, there may be something that fits your ...


1

You find it often difficult to write quality replies, when the question is poorly structured or worded e. g. in e-mails and forums. And you want to boost your productivity and save time doing that. Therefore, you are searching for a tool which help visualizing that by breaking the original text into parts maybe re-organizing them summarizing them to ...


1

You can try to use semi-automtion over here for example. Use Phraseexpress I have tuned phrase express to my suitable needs it's like if I have to wish someone Happy Birthday. I just type 'Many many' rest of the text like 'Happy Returns of the day, Happy Birthday to you :)' get typed automatically by phraseexpress, Yesware Yesware chrome extension has ...


1

Making sense of someone else's poorly structured writing is no different from revising prose that you've written yourself. Were this proposed software published, it would be used by professional writers everywhere. Unfortunately, after a few decades, spelling checkers still suffer from random red underlines; grammar checkers are even worse at reading your ...


1

I have used two project/list/note applications recently. Circus Ponies Notebook and Things by Cultured Code. This is on a Mac. Both of them have a way to select text from any application and use a pull-right menu to select "System Services" which can transfer the selected text into the note taking app. In the case where the text is coming from an email ...



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