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11

See this Mindtools article or this one. Essentially: Subject line should be a useful summary of the email's contents Focus -- make one point per email. Send multiple emails if you have many topics to discuss. Specify the response you want and identify yourself clearly. Include contact details. Be kind. If you write in anger, save a draft, go get a cup of ...


7

Quote and remove works well only when the discussion thread goes on linearly (each reply answer always the last email), which is not always the case (especially with multiple recipients). Anyway, if you have problems with mailbox space, you should worry more for attachments than for text.


4

The base concept behind "inbox zero" is that you process incoming mail one time, and don't need to go back to look at it again to see if there is anything you need to do. After you have looked at it that first time, you make whatever notes or entries needed in your productivity system, and the email can then be discarded or archived, depending on what your ...


4

I use inbox zero because I don't rely on the unread count for determining what items need to be processed. Remember, the inbox is a basket or bucket that holds things until they are processed into the GTD system e.g. throw away, to do, delegate, etc. Once I pull the actions out of the mail item, I have no need for it to remain in my "to process" bucket. If ...


3

Do whatever is better for communication: If it's fast paced and and everybody follows the thread just type you answers. If you are referring to many points you can quote the each point before adding your input for clarity. You can remove original message. If it goes slowly and many people are involved you may consider keeping the history. You may need it ...


3

Email need not be long, get to the point as quickly as possible, explain it clearly yet succinctly, with as few uncommon words (field dependent) as possible. Use proper grammar/spelling/punctuation, and know your audience. It is always best to use plain-text email, not HTML, you don't know how the other end responds to HTML.


3

The most direct way would be to use mail or mailx to send a mail from the commandline - since the address is most likely always the same, you could write a brief wrapper script to handle that and only have to pass it the message as argument. Example that can be tried from the commandline: echo "here goes your text" | mail -s "GTD by mail" ...


3

You might want to check out http://gmailmeter.com/, which is analytics for gmail.


2

A super-crude way to do this: You can easily log how many mails you receive during the day using IFTTT.com and dropbox; you can add a recipe that logs every email received in a text file in dropbox. You can log how many mails you send through the day by counting what is in your sent items. But I'd suggest something even cruder. Grab a sheet of paper, ...


1

Assuming you're using a reasonably modern email client that allows it, my recommendation is to keep all archived email in a single folder while tagging the messages to help find them when needed. Actually, in Outlook I use an archive folder per year, which lets me get it off the Exchange Server and onto a network file system, which my IT guys love me for. I ...


1

Whether you should or shouldn't get to inbox zero comes down to personal preferences. Some people prefer to make their bed every day, some never. Some people prefer brushing their teeth a three times daily, others once in a while. Some dust their house every day some, again, once in a while. It's about the process of keeping things flowing and not to have ...


1

The answer is that the number of sprints you do is whatever is right for you. I don't approach the sprints in terms of sets. Rather, I start a Pomodoro sprint whenever I have a single task that needs my undivided attention. There are so many distractions that rob my attention when I am trying to accomplish something related to my "True Work". Email, social ...


1

Suppose that we have a limited mailbox space. This is just counterfactual. Our mailbox space isn't so limited that we can't quote text. Including their message is a way of providing context and context is good for readers. In terms of productivity it means that very short emails saying things like "yes" make sense to the recipient (who can see what ...


1

In OS X you can send e-mails from "everywhere" just by using the keyboard without touching the mouse e. g. with the free and very useful tool Quicksilver(www.qsapp.com). General approach with Quicksilver 1) You can open it (no matter which application is the frontmost) by a single keystroke (I chose "Cmd" for example). 2) Then you type "." for telling ...


1

The fastest way is to use the command line (aka terminal, aka shell). Aiming a mouse is tolerable for a task you do once per month, but not for a task you do several times per day. That's where the keyboard rules, especially for touch typists. The time you invest in mastering that will pay dividends for decades. (How a tablet can be considered a ...


1

What about using G-mail tasks? You can create a task list and e-mail it to yourself.


1

David Allen describes a pretty nice system in the Getting Things Done Book. There's also Merlin Mann's Inbox Zero concept. In both cases, they describe a folder like structures - one that is simple and not "byzantine" (complicated and deep). While Mail.app does not inherently have something as specific as you describe you might be able to alter your ...


1

I think you can give Google Docs a try. Google has been integrating it well into Gmail and other services very well lately and it is expected to get even better as time progresses.



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