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10

Open the message, Click "More", select "Add to Task", click on the new task, enter due date. Switch back to the message and move/archive. That gives you a task with the link to the original message. (Also, first time): Switch to the calendar and ensure Tasks show up on the calendar. Now, just review the Calendar daily as per normal GTD rules. That's the ...


8

I'm using FollowUpThen for such e-mails. Email followups, scheduled as easily as this: 2minutes@followupthen.com. Clear out your inbox by forwarding emails to FollowUpThen. Make sure your emails get responses. SMS Reminders. Easy reminders — an email away. See this video for a quick introduction. Some examples: "This email is sitting in my ...


8

GigaOM - Getting Things Done with Gmail Tasks outlines: Creating lists for "Inbox", "Next Actions", "Deferred", "Delegated" and "Someday/maybe". Using notes for additional information. Use "Add to tasks" to easily create new tasks from mails. Advanced: Add additional contexts and use indentation to form projects The comments outline further tips: Check ...


8

I'd suggest using Gmail's integrated task manager (Google Tasks) rather than labels. Shift-T turns a message into a task, and then you can rename with the name of the task or next step (rather than the original message's subject line). The task is linked to the original message for future reference. You can then add comments or subtasks to the task. You can ...


7

Bulk forwarding isn't a feature of GMail. You may want to try accessing GMail with a local client, such as Outlook, Thunderbird, or Live Mail, and trying to forward the email through them.


6

I would suggest starting from ActiveInbox (used to be GTDInbox) and see whether that fully covers your needs. Then, come back with more specific questions. :-)


5

You can use the script described here. Just add labels to the message in Gmail, and, in the background, the script will forward the message to a note in Evernote, to any notebook of your choice and with the assigned labels as tags. In GMail, you can easily add labels to many messages at once, and this script will forward them to Evernote. However, there is ...


5

For making your Gmail Inbox to zero you should use ActiveInbox activeinboxhq.com For Finding who has been sending you most mails use, Awayfind it has this feature awayfind.com & Gmail meter Gmail Meter


5

Google Tasks is a relatively basic system compared to other task management systems, so you're not going to get all the features (tags, locations, priorities, etc.) of other systems (like Remember The Milk). But it will definitely work, as it supports lists and moving tasks between lists. First, set up several lists according to GTD (inbox, next actions, ...


4

Gmail provides you a feature to create email filters based on email-address or subject. Filter the not-so important mails and make them skip the inbox. They will collect into the folders. Check this folder once in a day. This way the inbox, will be filled only with important mails and the other not so important ones won't distract you, as they are out of ...


4

Have you looked into Inbox by Google? It has the exact feature you're looking for, and integrates very well into Android phones and Google Now. It group messages similar to the new "tabs" feature in Gmail but also allows you to "snooze" emails for any time in the future, and also add reminders within the app that show up when they need to. Say, for ...


4

I use a variant of the "43 folders". Suppose I have an email I need to work on on December 1st. I have an Outlook folder (of course, this also works on other email clients) called "2014-12-01", where I drag the email. Every day in the morning, I go through the folder for the corresponding day, and I'll find my email there and can follow up. When I've gone ...


3

Set up filters in Gmail to categorize certain bulk mail that you may still want to receive, but not necessarily have polluting your inbox proper. Create a label for each category and set the filter to apply your label and skip the inbox (archive). Apply the filter to existing mail. This approach is also crucial for discussion mailing lists that you don't ...


3

Create a folder, e.g. @todo, @someday. cc: yourself and create a rule to put such messages only sent from yourself in there. Review the folder weekly.


3

The most direct way would be to use mail or mailx to send a mail from the commandline - since the address is most likely always the same, you could write a brief wrapper script to handle that and only have to pass it the message as argument. Example that can be tried from the commandline: echo "here goes your text" | mail -s "GTD by mail" ...


2

I think any email system is great for collection. Often when I have an idea, I'll SMS text it to my gmail inbox, as it's one of the only collection tools I check every day. I've found it to be not great as a GTD system. Feels like using a hammer on a screw. Sure you can do it, but it's just not the right tool. When you try to do too much with one tool, ...


2

You should configure your preferred account to fetch mails from other accounts and then configure Send Email as.. in Gmail settings.


2

Turn off notifications: You don't need to know the second you get a new email. For gmail this means not having your gmail open in your browser all the time so you won't see the X new emails sign. Also if you use the desktop app to give you an outlook style popup by the clock when you get new email - quit it! Check email only every X hours: X should be the ...


2

I use Xobni. It indexes links, attachments, mail, and people. I can see, at a glance, who sends me how much mail, broke down by time of day. It is awesome!


2

For bulk email--- you have to try out the awesome unroll.me to stick all newsletters into one label (and receive an email summary daily). Easy to unsubscribe there as well. For inbox zero, it's all about "processing" your inbox. I've written a bit of how I approach the subject here, and for the past few months I've been dominating 2 inboxes with about 200 ...


2

I'd like to shamelessly recommend Beeminder's GmailZero tool: http://gmailzero.com It's kind of the nuclear option if you're too much of an incorrigible procrastinator for any of the other awesome tools in the other answers to work for you. It's a way to truly force yourself to gradually get your inbox down to zero. Beeminder in general is part Quantified ...


2

It sounds like you're using your email to store project supporting data. And that leads you to go into your email and get distracted. This suggestion won't help when you need to respond to email, but you can reduce the need to enter your email by putting supporting data elsewhere. I find Evernote (http://www.evernote.com) to be very helpful for this. An ...


1

I have moved away from Outlook 2013 and moved to Gmail (and google apps) It runs awesome in chrome. I have the tab pinned and use the keyboard shortcuts. They have canned responses. The mailsignature depending on the senders domain is still missing, but I think that there is no 100% solution for it at the moment. I am still impressed by the big improvement ...


1

A little out of the box thinking, but I've stopped trying to keep myself from distraction, it's going to happen regardless. However, I did install "Take a Break" to Chrome. https://chrome.google.com/webstore/detail/kfcgkgmiedhpoalhpmalhjjcnhpkapgl Rather than worry about getting distracted, I worry more about taking a BREAK from staring at the screen. ...


1

A dirty, but very quick hack I've used in the past is to have a bookmark that takes you not to www.gmail.com but to a search for an unusual string - for example the link https://mail.google.com/mail/#search/People+that+have+pet+rhinos shows me an empty box (because the string finds nothing in my inbox and I can search away. I also use ...


1

Potential workaround is, if you use Firefox, to use the Firefox extension for oneNote -http://www.labnol.org/software/organize/send-to-onenote-firefox-extension-save-web-pages/3781/ I'm an Evernote user, but I suspect this might be a easier workflow at the cost (potentially) of some productivity...


1

I created an overview of the available tools to send Gmail to Evernote. It compares the tools on different criteria, such as whether they keep formatting and attachments, whether you can automate it using Gmail filters, and more.


1

You can open an account in IQTELL and connect your Evernote account to all your email accounts including AOL ,Yahoo, Exchange and more. On top of that you can add calendars, contacts, bookmarks etc and connect them to Evernote on the app. It's a virtual workspace that gives great capabilities Evernote capabilities since it connects everything in one place. ...


1

You could use Postbox or another email client that supports scripting of this kind and look at solutions here: http://discussion.evernote.com/topic/23719-howto-save-emails-to-evernote/ Or you could look into a system designed for this, such as http://discussion.evernote.com/topic/23719-howto-save-emails-to-evernote/



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