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19

GTD/DA Position First and foremost, the Inbox should be emptied whenever you can process it, although its recommended to do it every 24 to 48 hours. David Allen addresses this in Making It All Work: Use and Empty Your In-baskets This practice should be self-evident by now (if it wasn't to begin with)--you've got to use your in-baskets for them to ...


17

Automate Accelerate Delegate Delete Automate The first thing to do is make sure you are taking advantage of automation as much as you can. Your email can be sorted automatically into different folders, allowing you to choose which ones you don't need to look at now. Mailing list subscriptions, for example. You can also automate, at least partially, how ...


8

For the shower, you can keep an erasable marker in the bathroom, which can be used to jot down notes on the tile or mirror, then wiped away when the thought is captured elsewhere. Reminders written on the mirror are hard to miss, btw. For movie theaters, or anywhere I don't want to mess with my phone, I keep a Hipster PDA handy. Writing without looking may ...


5

The way I 'fix' this (for me at least) is by giving actions a specific start-date. For example: taking out the trash is in my inbox but but I don't have to do it until next Friday. So the starting date for that action would be next Thursday evening or next Friday morning. That way, when I go over the things that I need to do today, taking out the trash is ...


4

In the beginning I found myself in a similar situation, and started looking at the 2 minute rule as more of a guideline, as Mr. Allen points out: Two minutes is in fact just a guideline. If you have a long open window of time in which to process your in-basket, you can extend the cutoff for each item to five or ten minutes. He also points out: Process ...


3

For driving, you could try a voice activated recorder. For showering or the movie theater, I repeat the idea to myself a number of times so I will remember it later. I find I have one big thought in the shower and rarely any during a movie so this works well. On the rare occasions I have a thought early in the movie like during previews, I scribble it on ...


3

I use taskwarrior and only some methods of GTD (some tasks are assigned a lot of metadata if they are quite simple). Nevertheless here are my ideas: A simple way to display all the task without a project would be a filter like task list pro: or task new limit:20 pro: if you prefer only the 20 newest tasks. Make yourself familiar with custom reports, ...


3

Right. Will try to add to @Dennis S' answer. Mails: Utilize rules. Make few basic rules that move mails to designated folders automatically. This way you will have better overview. Example folders: "Projects", "Meetings", "External", "Administrative" and so on... Create a "Stash" folder where you will keep uncategorised messages that have some value. Move ...


3

I spent a few weeks trying to come up with a good domain name recently and it is truly amazing how often the ideas pop into your head in the places you mention in your question. It can only be something to do with the fact that your mind is ranging freely in this context, but the problem you are trying to solve is still sitting in the back of your mind ...


2

The most direct way would be to use mail or mailx to send a mail from the commandline - since the address is most likely always the same, you could write a brief wrapper script to handle that and only have to pass it the message as argument. Example that can be tried from the commandline: echo "here goes your text" | mail -s "GTD by mail" ...


1

In OS X you can send e-mails from "everywhere" just by using the keyboard without touching the mouse e. g. with the free and very useful tool Quicksilver(www.qsapp.com). General approach with Quicksilver 1) You can open it (no matter which application is the frontmost) by a single keystroke (I chose "Cmd" for example). 2) Then you type "." for telling ...


1

I have a pretty busy set of mailboxes - the worst gets about 200-250 emails a day, of which maybe 50 are 'do today', 50 are 'delete once read' and maybe another 50 are 'delete immediately', which leaves me with 50-100 that I use filters to file. I tweak the filters probably once a month, or if I find too many emails appearing (ie my mailbox builds up too ...


1

The "two Minute" rule is a guideline, there's some flexibility to it. Really what the rule is for is to encourage you to just do tasks that will take less time than the overhead to add them to your system. On the other hand, you want to be sure to not get sidetracked into "doing" when what you intended was "processing". Most of the time I use a loose "2 ...


1

I have moved away from Outlook 2013 and moved to Gmail (and google apps) It runs awesome in chrome. I have the tab pinned and use the keyboard shortcuts. They have canned responses. The mailsignature depending on the senders domain is still missing, but I think that there is no 100% solution for it at the moment. I am still impressed by the big improvement ...


1

For simpler tasks/thoughts, you could use a memory method. I learnt the Tea, Noah, Maypole system back 15-20 years ago, and whereas I now dump 99% of what I need to recall immediately in my GTD/Evernote system, it still comes in handy for times like you have mentioned. An example for those unfamiliar with such systems, if I was in the shower and had to ...


1

Came across this thread when searching for a solution myself. This reply won't help @jasedit in the shower or theater, but definitely in the car - and other places where it is cluncky to start typing on the phone. I do voice recording on my phone. But; it's too much fiddling with the built-in voice recorder, so it needs to be optimized for "GTD-like ...


1

In addition to all the great advice here, I'd like to add, in the worst case scenario, memorization until you can write it down; a nuisance similar to having a pebble in your shoe, but if the idea is worth it... David Allen mentions somewhere a scientific test that proves that our mental cache has a capacity of 7-9 items simultaneously. I also think that ...


1

Shower: AquaNotes or any waterproof paper. Movie theater: A pen and PocketMod as long as you can write legibly in the dark. Driving: A voice recorder (I bought a Sansa 200 MP3 player for this purpose since it had a dedicated record button). You can apply these same tools to most other situations (swimming and skydiving excepted), but for the ultimate in ...



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