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22

Like first post said, the only future-proof technology is the ASCII (or UTF-8) text file. However, you will soon find yourself wanting more. Amongst many others, I have made substantial use of the following knowledgebase systems. Presenting in chronological order of when I started using it and how much I've written in it: Freemind (200,000+ words): ...


11

I started building a while ago a personal knowledge base (kb) with similiar requirements and concerns as yours. After considering a lot of different choices, finally settled with a mediawiki installation and haven't regretted since. I'll fundament my choice considering your requirements. future-proof In my point of view, building and practical, ...


7

Since text is a popular answer for this question, I would suggest Emacs, with Org-Mode. It also uses plain text as it's backend but has a lot of features. Links, tags, todo lists, time tracking, tables, basic spreadsheets, publishing/exporting to html and or pdf and support for referencing and embedding source code. Synchronyzing Org-Mode's text files with ...


6

Emacs org-mode is probably the way to go. It's everything and the kitchen sink, including: Stores all data in 100% future-proof plain text files Allows easy manipulation, linking, and sorting of text. Emacs is cross-platform, so put your org files in a dropbox folder and work on them everywhere. Runs locally, so you don't need a server running php as with ...


6

There are 2 ways to do this: choose a solution that will last forever accept that you will need to do a conversion every 5-10 years The first will probably have a much lower functionality than the second. Choose a solution that works best for you now. Make sure that it has "export information" functionality, that you can use when converting to next ...


4

If your technically inclined take a look at Fossil It is a single executible that provides a Wiki as well as source code control. While you may not need to manage source code you can use the source control aspect of the program to help organize electronic documents and electronic reference meterial. Backing up is simple since the repository is a single ...


4

Simplicity Rules. If you take too much time to explain your system, then it will take you even more time to implement it. At some point in time, the tagging/sorting/archiving activity will stop you from using it. Tools and software are great. Beware obsolescence! Hierarchical folders still rule the day. If you have a Mac setting, finder could help you ...


4

I have to say I have been using Streak: http://streak.com for tons of things now. Although it may appear more focused towards Sales the whole Box and Pipeline idea it has is actually applicable to many things. For TODO's I just send myself emails and put them in a Box and then assign it to a Pipeline. It actually sort of makes you Kanban-ish. There is ...


3

Is there anything else, specifically, that are you looking for (for example, a timer or an alarm system that tells you what to do)? I think that there are existing softwares that cover you. If you use Notepad++, the Explorer Plugin shows your filesystem. This gives you a filesystem view, so you can be organized by just following a good filesystem ...


3

imho, any file manager which supports tags would work for you (any document would have one or more tags, allowing to attach this document to one or more tasks, contexts etc) look at Tabbles (and alternatives)


3

I would choose either google alerts or yahoo pipes and then just set up the kind of news you are searching for via keywords and search operators. In your case you should use the minus operator a lot to rule out commentarys, yellow press etc. Take a look at other possible operators http://www.googleguide.com/advanced_operators_reference.html Yahoo ...


3

Evernote is future proof when it comes to text/images. You can export the data into html or xml. If Evernote gets replaced by a better tool someone will write a parser to convert the Evernote data into the new format.


3

I would like to second @mgois's interest in MediaWiki. What is more future-proof than WikiPedia? But for me, MediaWiki is just a sophisticated front-end for MySQL, and it's more advanced fork, MariaDB. It takes a bit of work to get up to speed with SQL, but once you do, it's pretty amazing. I have 2GB worth of email, dating back to 1992, archived and ...


3

I highly recommend Workflowy.com. It's a web service that is essentially a single page that contains a list of text items. The thing is that the list can be of unlimited depth (it can contain tens of thousands of text items and more). So you can literally outline your whole life there, starting with big sections (projects, thoughts, knowledge base etc.) and ...


2

Limiting yourself to just files and folders this is what I would do. Top Level - 2 folders: Active and Dormant. Dormant means completed, cancelled, pending, on-hold or what ever as long as it is NOT WAITING FOR ACTION FROM YOU. Dormant-Second Level - one folder per client/company Dormant-Third Level - one folder per project but named to include the ...


2

My approach is to keep my "Download" folder clean, so usually I install (and then move to trash) any programs immediately (or sort documents into my folder system). If you don't want to spend time installing right away, just leave the installer and make an entry on you todo list: "Install and test software XY"


2

I'm a big fan of MediaWiki (a little hefty for a Wiki, but it's well-supported and open-source, plus I already have a dedicated webserver). On my personal computer, I keep track of notebooks using Basket Notepad which combines note taking with tagging, hierarchy and if so inclined, custom spatial orientation. Again, open-source, cross-platform and can be ...


2

I've been using Evernote for a long time (20,000+ items now stored in 50+ .enb files) but never upgraded past the v2.2 version because lots of my stuff isn't appropriate for the cloud, plus they never IMO got hierarchical tagging right with the cloud-based versions. The backend storage is standard XML, and there is a flexible export facility, the 2.2 ...


2

If you just want to dump your thought -- Evernote. It is big enough that even if they go bust someone will come up with something to let you continue using the data. I'd still take offline backup of your Evernote files though -- if your notes are deleted in the cloud, the deletion will be applied to your local copy during the sync operation. If you want to ...


2

The following style works for me . . . . I never randomly search Twitter looking for tweets in a particular topic . . . . Rather, I follow a particular twitter account only if I'm totally convinced with the corresponding tweeter's website by following their newsletters, blogs, posts etc . . .By this way, my twitter feed has only tweets from persons I ...


2

I've used JAM software's Filelist.exe tool for this. See below for command line usage. You can: Scan network drives Create a catalog of all directories and subdirectories, and all files, or filter for files of multiple selected types (eg /filter *.doc?, *.xls?, *.ppt?) Extract Metainformation like creation, last access, last modified, by whom, size etc. ...


1

I have been using Netvibes.com dashboards as an easy way to quickly visualize which RSS feeds have been updated. You can have several dashboards, and each dashboard can be organized in tabs. Setting-up an RSS feed widget is easy, and middle-clicking on the widget title will open the website in a new browser tab. Personnally, I have set it up so that each ...


1

How do you archive your projects? The most important thing is to try to think about this in advance. I spend a lot of time designing my folder structure for projects whenever I start a new position. The reason being: Almost always, people start creating folders and subfolders as needed without thinking about the longer term implications - perhaps ...


1

The Xmind mind-mapping software has several different ways of laying out a mindmap or part of a mindmap. One of these is a matrix where you can view a two-level mindmap heirarchy as a grid/table. You can then select an entry at the second level and make that another matrix to get the effect you want. You can also have a traditional mindmap inside a grid ...


1

I had the same problem and I tried to solve it with Evernote, OneNote, etc. I also investigated methods like GTD, Action Method, etc. However, I finally end-up using Workflowy and developing my workflow which I call it Workflowy Journal since it's based on popular Bullet Journal; in fact, I digitalise the Bullet Journal. Please read about it here: ...


1

Are you already using a system to manage your own projects and work-flow? Your own, GTD or other? You will have to develop the habit of adding it to one of your lists. I suspect that if you are having this problem it might be that you are downloading things because you are curious about them rather than as a way to solve a particular problem you have. An ...


1

I do something similar to what @Ox6d64 does. Except I move the download to a directory containing a hierarchy of directories based on the type of software it is. For example, utility, programming, multimedia. If I don't try the software right away I will move it to a directory for untried/untested software. The downside to this approach is that when you ...



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