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19

GTD/DA Position First and foremost, the Inbox should be emptied whenever you can process it, although its recommended to do it every 24 to 48 hours. David Allen addresses this in Making It All Work: Use and Empty Your In-baskets This practice should be self-evident by now (if it wasn't to begin with)--you've got to use your in-baskets for them to ...


11

I have found that Personal Kanban by your desk can help to show others what is your load and what are the tasks you are going to take next. This can help you and others understand what you do and be more open about it. Simple example of Personal Kanban:


5

I use two techniques to say on top of these sorts of things. Most forums in which I participate have a "follow this discussion via e-mail" function, and I've got a number of gmail rules set up to direct that content to specific folders. In cases where there isn't a mail function, I'll use a hyperlink pasted into my gmail calendar as the reminder. Now, a ...


5

The way I 'fix' this (for me at least) is by giving actions a specific start-date. For example: taking out the trash is in my inbox but but I don't have to do it until next Friday. So the starting date for that action would be next Thursday evening or next Friday morning. That way, when I go over the things that I need to do today, taking out the trash is ...


4

Classically there are three factors: Time Quality Cost. Since you can't usually have it all a common approach is: Pick Two This doesn't mean the 'third' item is completely ignored. Rather it just tries to emphasize what is most important. This is also a great interview question to ask. Just be aware that the answers are usually indirect and ...


3

Project management is project management, whether for software, construction, making movies, putting on plays, or anything else. Software developers (I am one) are always thinking "but my world is different" when it comes to project management, and looking for the magic bullet software tool that will make it work. There isn't one. Learn and understand the ...


3

Give http://trello.com a try. It is good for agile development. Check out this article that explains how they use Trello for software development: http://www.uservoice.com/blog/founders/trello-google-docs-product-management/


3

I recently moved my project management from Trello and FogBugz to JetBrains YouTrack and TeamCity. The primary reason for the switch-over was a lack of integration between the daily workflow (Trello) and the long-term planning (Fogbugz). YouTrack handles feature and bug tracking with built-in support for Scrum and Kanban workflows (Kanban is essentially the ...


3

A GTD Project will have an outcome and is generally expected to be done within a year or so. The things you list sound more like they are components of what GTD describes as "Areas of Focus", also known as the 20,000 foot level (with the runway being tasks, 10,000 feet is current projects, 30,000 feet is 1-3 year goals, 40,000 feet is 5 year goals, and ...


3

I think the answer is basically the same thing you'd do for handling recurring tasks (in either an electronic or paper-based system), which is just one part of a way to implement GTD electronically. Put the reminder to delegate in a tickler file or in an electronic system such that it will pop into your context list when you're ready. Tell John to email me ...


2

Haven't looked at MBO in details before, but the quick read seems to indicate it fits in well with 20000 or 30000 feet view of GTD. The main difference is that MBO seems to advocate starting from that level and GTD says that you need to clear runway before you can even think about higher level objectives. Of course GTD also has 50000 level view, which may ...


2

They seem to be two completely different things to me. When GTD tells you how to organize and do something, Fifth Discipline tells you how to do it.


2

Since it seems like you have formed a group in where there is minimal overlap of responsibilities and projects, your best bet would be to utilize SCRUM-like brief meetings, and highlight issues raised and resolved. Unfortunately, unrelated subjects may be harder to grasp for others in the group. You could look into creating a Wikia to use as a knowledge base ...


2

What you can do is take inspiration from methodologies like Personal Kanban, and use boards to display your progress to each other. The primary purpose of agile is to move away from the traditional waterfall model used in software development projects and increase project transparency and facilitate communication among project members. As such, agile is ...


2

I have used a LOT of these systems - Track, Trello, Jira , MS Project and the like. For me, one clearly stands above the rest: Pivotal Tracker I consider it to have met my personal bar by being so neat I started using it for my own personal web sites and projects, just as a great and quick and easy way to stuff all my idea, bugs and chores. I like it ...


2

I notice this situation the most when I need to discuss "summarizing the marketing report" with Mike in order to delegate it to him. Note that in a perfect GTD world, Mike would be so reliable that you wouldn't need to remember what you had delegated to him. But in the real world, delegating means assigning, waiting, and reviewing; and GTD doesn't spell ...


2

FogBugz by Fog Creek (also the makers of Trello) is great. At the heart it FogBugz is a bug/issue tracking tool. However, because software project management deals with managing LOTS of tasks (you can think of each function/feature as a task) you can use FogBugz to help you manage these tasks. (Actually they've added many features that aids in project ...


1

In programming projects it's all about getting the right quality from the start. If you start quick and dirty you end up loosing all your time fixing it later. So when you do every little piece of work in the right quality from the very beginning, you spend your time both doing quantity and quality. You have to write the lines of code to make the programm ...


1

I recommend you use Trello for this. You can create a board for your goals with a list per time-period (for example "yearly goals", m"monthly boards"...) You can also create a board per week for example with default ToDo, Doing, Done or whatever lists in it. You can fully search in Trello. Also use labels. For time-tracking and much more I recommend you use ...


1

Emacs org-mode (http://orgmode.org/ ) does all what you want (and much more). It is also text-based (like your current approach), but much more powerful, as it lets you create an hierarchical structure of goals / projects / tasks that lets you group tasks below the projects and goals they belong to assign start or due dates to any "heading" in this ...


1

I have tested Kanbantool yesterday evening... And I have been really pleased. Straigthforward application and online availability. I have also tried Portable Kanban as @Dimitry proposed in his answered. And I find it really usefull.


1

It seems like you need a relatively simple program that is completely tailored to what you want it do to. Don't we all? ;-) I would thus suggest either programming it yourself (if you are a little proficient in any programming language it should take very little time because it is so simple), or asking someone you know to program it for you.


1

Try my Portable Kanban. It's kanban-based, desktop app & free. Seems quite close to your requirements.


1

Being overloaded is tough. Can you categorize what you work on at all? If you work on multiple projects/applications, that is one way. Otherwise, you can do it by the "areas" you mentioned - bug fixing, development, writing reports, etc. Don't forget meetings and mentoring others if you do that. Another thing to think about is how long this has been ...


1

I think there's an easy way to handle this, but your interpretation of the 2-minute rule is getting in the way. I'm looking at my GTD poster on the wall right now and for me the process goes like this: What is this? summarize the last marketing report. Is this actionable? Yes. What's the next action? Prepare summary of the latest marketing report with ...



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