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9

If almost all your open items arrive by email, then it can be advantageous to manage the emails themselves as representing the open items. Outlook folders are somewhat inflexible because you can only view one folder at a time. Instead, if you're using Outlook I would suggest creating custom views that let you select whichever subset of your items you want ...


7

E-mails are not meant to be actionable, thus they aren't GTD tasks on their own. So, I'm going to assume that you will use the Task system as that's where tasks are meant to be. Creating a new list of tasks. Easily create a task from an e-mail. Drag an e-mail to the Tasks button. Creating new tasks and putting them into sub folders. When you ...


4

I recently saw a DACO webinar on the issue (although I use a different mail program). My mail management had been sluggish for a long time due to a conceptual mistake: when a mail required an action, I used to put it in a folder called "1.Actions", and used it right away as a list of actions. The problem is that, usually, the action each mail requires from ...


3

There is an Outlook add-on for two-way synchronization of tasks with the Remember the Milk app. http://www.nytimes.com/external/gigaom/2010/04/06/06gigaom-sync-remember-the-milk-with-outlook-51800.html


2

Create a @pend folder on items you are waiting for response on. Same for @someday (/maybe) Use Outlook tasks to review them as part of your Weekly Review.


1

My solution is to use google calendar for this, as it allows you to set time zones or leave an appointment time-zone free to automatically adjust to your current time. see this FAQ for details Once you're using google calendar, there are tons of calendar apps for all devices and platforms that work, plus the very decent web interface it provides.


1

If I am understanding your question and all the comments, you want to have some appointments that adjust for the local time when you change time zones, and others that are always at the same fixed hour of the day, no matter what time zone you are in. Outlook doesn't do that. See ...


1

Outlook certainly does have a time zone function. You haven't said what version of outlook you are using. I am currently on 2010 so this is the set-up for this version (older versions will be similar - though lacking the ribbon pre-2007) If you set up your appointment, on the ribbon next to recurrence there is a globe with 'time zones' underneath. Hit ...


1

Outlook has been working perfectly well for me as a GTD system for > 5 years. I'm using a pretty plain vanilla GTD approach in Outlook, with the Tasks as my primary list manager. There are setup guides available from DavidCo for various versions of Outlook. (See this one for Outlook 2010) There is also a plugin available from NetCentrics. I don't use ...


1

I have moved away from Outlook 2013 and moved to Gmail (and google apps) It runs awesome in chrome. I have the tab pinned and use the keyboard shortcuts. They have canned responses. The mailsignature depending on the senders domain is still missing, but I think that there is no 100% solution for it at the moment. I am still impressed by the big improvement ...


1

I actually ended up with a solution very similar to: http://stackoverflow.com/questions/7041938/vbscript-to-send-email-without-running-outlook Use Windows Task Scheduler to run the following VBScript code (while keep Outlook running): Set MyApp = CreateObject("Outlook.Application") Set MyItem = MyApp.CreateItem(0) Dim MyDate MyDate = Date With MyItem ...



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