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18

Automate Accelerate Delegate Delete Automate The first thing to do is make sure you are taking advantage of automation as much as you can. Your email can be sorted automatically into different folders, allowing you to choose which ones you don't need to look at now. Mailing list subscriptions, for example. You can also automate, at least partially, how ...


14

Besides cutting down projects (which you don't want) there are two other options I can think off to do more: Strip actions. Review your project actions carefully and make sure you only do the actions needed to achieve the project outcome. Delegate. Review what actions you can delegate. If you don't have someone to delegate to, look at where you could get ...


9

This is where maintaining a list of current projects comes in handy. Keep a version of it in priority order, with (if applicable) deadlines noted on it. When your superior asks you to add another task, provide them a copy of the list and ask them where on the list the new task falls. In some cases, just showing them the list solves the problem, because ...


8

When trying to regain focus on tasks, Mindfulness training is very useful. It's basically a meditation technique, inspired by Buddhism. According to scientific studies, as little as two weeks of such training can significantly improve one's reading comprehension, working memory capacity, ability to focus and neglect distractions whenever they occur. In ...


8

Are you applying the GTD "higher levels" to focus on what projects you should be doing? David Allen has a story in some audio presentation about a CEO who is overloaded and has a meeting to go to. He asks David for help deciding whether to go or not. David asks back, "at what level do you want to have that conversation?" and the CEO has his answer. At ...


5

When you have to much work to handle, go to your direct boss and explain the situation. then you will have to either not do something else important Let him understand that you can only do so much, therefore he has to choose what you will not finish. Do you get your tasks from one boss, or from multiple? Ideally you should also explain that you ...


5

Schedule "relationship time" as one of the projects that needs to be done, and include it in your lists. Create metrics that allow you to track the time you spend investing in the relationship, and make sure you achieve whatever goals you set for those metrics. In GTD (Getting Things Done) terms, make sure you are allocating your time appropriately across ...


4

While to do lists have their place, there are some things which need to be more human, and one of these is your relationship. It sounds like you and your husband have very different goals and while you may see your successes in your career, he may see you as failing in your relationship. You need to look at how you can make all aspects of your life a ...


4

I think that you have already done the hard work here. You have identified that a problem exists and now the only thing that is left is for you to fix it. This is not a productivity issue, but rather a priorities issue. You have to decide what your priority is at different times during the day and throughout the week and then make good decisions based off ...


4

Right. Will try to add to @Dennis S' answer. Mails: Utilize rules. Make few basic rules that move mails to designated folders automatically. This way you will have better overview. Example folders: "Projects", "Meetings", "External", "Administrative" and so on... Create a "Stash" folder where you will keep uncategorised messages that have some value. Move ...


3

I can very much identify with this feeling. I love spending time with my girlfriend, but I sometimes have to forcefully push that anxiety of productivity loss to the side. My solution has been around boundaries. Let's face it, you could try to work for 14-16 hours a day, but I'm assuming that you don't. Why? Well burnout for one. But in addition, at ...


2

The purpose of the to do list is not to actually force you to do it. It's to keep all those things out of your head so that you can stop worrying about them. If you are obsessing about them, then you're not storing the information in a manner in which you can trust your list. Have you tried reading Getting Things Done? It is practically 200 pages on how to ...


2

I know it might sound weird, but here it is. When I feel overwhelmed, I would say "ok, in the worst case I will get it done in my next life" and suddenly everything looks much brighter ;)


1

Apply the 80/20 principle. The day only has 24 hours, and you're a human being, not a machine. Your personal life is more important than your job. If something is TRULY important, do your best. Otherwise, delegate or let it die. It's much better to do an amazing job at what really matters than to do a mediocre job at everything.



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