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12

I use a trivially simple system suggested by David Allen's Getting Thing Done: things go into manila folders labeled with a cheap printed label maker (easier to read than hand-written) (the one I use). name folders the first thing that comes to mind when you go to file the item; that's how I decide between things like car insurance vs. auto insurance or ...


7

My personal preference for learning via flashcard is as follows: I have two decks of cards, one is the "active" deck (stuff I'm just learning) and the other is the "review" deck (stuff I've already learned.) Beginning with the active deck, I pick the cards up and starting with the "question" side, say a foreign word, I give an answer, guessing if I have ...


7

This is essentially a legal question concerning customer relationship. Some documents may have legal provision whereas others may be described in the purchase contract. This answer assumes you are from the United States but keep in mind laws changes frequently and this answer should not be used as legal reference. Is my digitized warranty valid? You ...


6

I think you should use a destinated software for managing your reference files. Article titles usually are quite lengthy and I (personally) would leave them out of the filename or at least only use an abbreviated version. There are a lot of powerful solutions to manage literature and reference information. It would be very helpful to know more about your ...


5

My approach is that everything that could possibly be used in future gets scanned and sent to evernote. I put the physical piece of paper into a box marked (for the sake of argument) 'Archive Jan' and the Evernote files are placed in a folder marked 'Archive Jan'. At the end of the month I ship the box to my family home for storage (you could just put it ...


5

My solution is an incredibly simple paper-based filing system inspired by David Allen's Getting Things Done, and it only relies on a couple of really simple heuristics: Files are stored alphabetically. This is straight from GTD is seems duh obvious, but my previous system grouped warranties in one drawer, insurance in another, etc. In practice it took much ...


5

Scan the receipt for the purchase and any repairs. Use one with OCR. Download the manual, then toss the paper one Scan or download the warranty. If you wish, put in calendar. Or in file name with purchase and expiration date. Put the service schedule in your calendar. Use the "after 3 months" feature so if you get the oil changed late, the next one is 3 ...


4

There's a company that had a Kickstarter project hit over the summer that lets you build you own custom bound journals. The company is called Bound Custom Journals and seems like it'd do what you want. If you want to see more details of how their process works, you can check out their Kickstarter page.


4

The whole Filofax concept works like this - you have a binder and a vast range of inserts you buy to fill it. The link I have given you is a UK one, but I think they are available everywhere. (aside: I used to use one, but these days I seem to use 5 different small notebooks which live in different places - one by the computer, one by the cooker, one in ...


4

At home I do something vaguely similar, but my routine is as follows: Keep ALL paper for 1 year After 1 year, keep all bank statements, receipts for work, pension plans etc for a further 2 years but scan all the items that are shredded. After 3 years, keep mortgage documents for a further 4 years, but again, scan all shredded items Then scan everything and ...


4

I'm in my late 40's and fought the filing monster all of my adult life. But a few years ago I bought the $30 kit from FreedomFiler, and it has made a world of difference. Over the years I would make up a filing system, and diligently start using it. But somehow, self-invented filing systems seemed (for me) to have an interesting flaw: I didn't always file ...


4

You should really go for simultaneous note taking; whether it's Google Docs or something Wave, OneNote, MoonEdit, Gobby, SubEthaEdit, UNA Collaborative or whatever fits your group's style. I think that up to 3 persons should be simultaneously note taking given that if you add more people they'll just be duplicating or interrupting each other; so, if you ...


4

I have horrible handwriting too: my solution has been to always write in caps. That seems to make a huge difference without having to devote lots of time relearning how to write! Another big thing is to use a pen that's comfortable. For me if the pen is too thin, my writing is way worse than with a fatter pen.


3

I don't understand what the question really is. There are two aspects: Do you want to have a more effective way how to sort the documents? Then sort them in a hierarchy like this: 1. job (subfolders 1.1 job A, 1.2 job B). Every time a category gets big enough it gets split up. Keep a good track of the hierarchy structure. This of course means that you will ...


3

Total Recall: How the E-Memory Revolution Will Change Everything, a book by Gordon Bell and Jim Gemmell provides a good background into electronic record keeping and guidelines for what you should keep. There are also YouTube videos of Gordon and Jim talking about electronic record keeping, eg., http://www.youtube.com/watch?v=Dq8hhPqgWcs Essentially they ...


3

First of all: when you review vocabulary, you always have to shuffle the set of cards before you go through them. Since our brain is so good at remembering patterns, otherwise you're likely to include the sequence of words as a main clue in your learning. This means that they're dramatically less accessible outside of this sequence (i.e. whenever you ...


3

I would suggest this Mini Booklet Stapler: or this Swingline Saddle Stapler for Center Stitch and Binding Stapling.


3

I have a system that is both digital and analog (paper), because that is the world we live in, there is physical "stuff" and digital "stuff". The way I keep the two sides of a project tied together is through labels. Lets say the project is "Draft paper on new sales technique using free ipads". First, the digital system. I have a 'ProjectSupport' ...


3

Since you can't scan everything, you need physical folders of some kind. The main question is then how to include references to these into your electronic system. An obvious one here would be to just have these as "left-lower-drawer/project-five-folder" or something like this, the same way you would have references to electronic documents. Since you may ...


3

While having One Trusted Place for everything in Life might be great philosophically, it isn't necessary in practical terms (and sometimes out-of-reach as you've discovered). As long as you maintain One Trusted Place for home items and One Trusted Place for workplace items you should be okay. And since your workplace is putting such restrictions on the ...


3

Maybe you should reevaluate if you really need a notepad. Generally, I find that would use pen/paper for two reasons: Quickly write down some text/numbers Do some quick and dirty UML modeling while coding (i.e. pictures with boxes and arrows) For (1) one I've completely switched over to using OneNote, so that solves the pen/paper problem. WinKey-N (or ...


3

Three suggestions: - Use a notepad as a mouse pad. You can use any standard notebook or even just a pile of paper. If you want to be a little fancier, you can use a paper mousepad from Knock Knock. I did a quick profile check and see you're Canadian; you can find tons of these at Chapters/Indigo/Coles. - If you're only making small notes, just use a ...


3

If you really like printouts being in a physical notebook why not try a ring bound notebook? Then you can just use a hole punch and insert any piece of paper as you require. Modern printers don't really lend themselves well to printing on items which can't be fed through the system - the ones that can are expensive, as you have already noted.


3

I don't find writing down works really well during a lot of my day, including subway, while walking, etc. I gave up on having something always handy to write with and instead use my phone and voice-recognition or an audio recorder app. Before that I used a super-tiny voice-/memo-recorder (which has the advantage of working where there's no cell coverage). ...


3

Paper boxes might be a good solution. I mean the boxes printer/copier paper is sold in by the case, multiple reams per box. Most offices seem to treat them as recyclable trash, as do print/copy shops. I've seen them in sizes that would allow for 1 or 2 stacks. If you use the 2 stack size, they have to be pretty neat stacks to fit side by side, there isn't ...


2

I do something similar. I have two "to do lists" (by choice - I like things staying separate.) I also have a yearly spiral planner where I keep track of appointments after work and things that I need/want to do over the next couple weeks that a carry around me. I started doing that this year after the old system didn't survive a bunch of work related ...


2

I'm surprised nobody mentioned the Hipster PDA yet. It puts all the configuration back into your hands, and together with the alreay mentioned templates found at D-I-Y Planner, it's probably the most flexible and customizable solutions. Searching the web for both terms spills out many more templates, examples, and articles detailling their use.


2

I have also worked in an environment where personal electronic devices are prohibited and where access to personal email accounts is blocked. This is how I learned to cope. If your situation allows, I would recommend something similar to what I described here, about using GTD at work and home. The answer discusses some RTM-specific workflows, but the ...


2

The Levenger Company makes a notebook called the Circa Notebook that allows you to add custom pages (i.e., day planner, graph paper, lined paper, etc...) in any order and number that you like. They also sell a paper punch that will make any leaf compatible with the notebook should you need something more custom.


2

If you have a good scanner and software you should be able to turn your copies into digital copies. If they have good enough handwriting it might be able to turn their writing into text. You'll want a good auto-feed scanner so you can just set the stack of papers on the scanner and do them all at once. I have an OfficeJet 6500 which works great for this. ...



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