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9

The answer is simple and straightforward: Minimalism. Don't fall into the trap (that I already did one thousand times) of GTD strategies and Time management Gods/Gurus (or whatever they call themselves) which aim to sell something "complicated" in order to present themselves as more clever and smart than us. Through my research crusade all these years to ...


6

I think you should use a destinated software for managing your reference files. Article titles usually are quite lengthy and I (personally) would leave them out of the filename or at least only use an abbreviated version. There are a lot of powerful solutions to manage literature and reference information. It would be very helpful to know more about your ...


4

K.I.S.S. (Keep It Simple Stupid) At the start of each day, I write a simple list with bullet circles in front of each item. I've found that 6 tasks per day is about the limit of what I can accomplish. For tasks that have a date to be done by or on, I put the date in the margin to the left of the bullet. Started tasks get one slash. Complete tasks get the ...


4

I use a binder along the 43 folders concept from GTD: 31 sections for the next 31 days, 12 sections for the next months. Every piece of paper that requires action on a particular day gets put into the binder in the corresponding section (daily if less than one month out, monthly if more). Every morning, I process whatever awaits me for this day and shift ...


3

The Pros: You are saving the environment. +1 for that. You do not have to maintain a large number of files. This makes sorting and searching easy. Most of the note-taking apps have built in search features so you can search for titles or specific words in the content. This is a major productivity boost as it saves time and effort. You can sync your ...


3

Paper boxes might be a good solution. I mean the boxes printer/copier paper is sold in by the case, multiple reams per box. Most offices seem to treat them as recyclable trash, as do print/copy shops. I've seen them in sizes that would allow for 1 or 2 stacks. If you use the 2 stack size, they have to be pretty neat stacks to fit side by side, there isn't ...


3

I always liked the good old fashion paper desk calendar. Any style will work really but I prefer the larger ones that sit on the surface of your desk showing a whole month at a time. You can quickly set firm or arbitrary task deadlines and reminders and balance your workload and meetings visually. Furthermore it is easy to reference, and it is always there ...


2

I have upvoted Stephan's answer as it broadly matches my process, however mine is a little streamlined so I thought I'd add another answer: I have the 12 sections for the months ahead, but I don't go to the level of a page per day. Instead, I have pages for Immediate, Week Ahead and Rest of Month. To manage this I have 2 reviews per week - the key one ...


1

All file naming conventions suffer from the same problem: they are arbitrary and don't allow users to find the information they want quickly. With that being said I try giving my documents fairly descriptive names while at the same time trying to keep them short. I think Google Docs would solve the problem you are experiencing. I keep all of my digital ...


1

Using the file name as an organizational tool is not the appropriate strategy. The appropriate strategy will focus on the ability to search your documents as others have mentioned and the ability to apply descriptive metadata. Descriptive meta data is about layering your categorization so you can organize your documents by multiple parameters. I would ...


1

You need software that lets you search within the PDF text. The filename should almost be irrelevant, because you are probably more likely to remember a sentence or concept from within the paper than the exact author name. A program like Evernote can do in-document searching; in fact, your normal operating system should be able to look within most OCRed ...


1

Caution: I've been doing this for 8+ years, so I'm pretty much committed to my way of doing things. Beware of commitment bias! Here's my flow for your reference. I use a similar file naming scheme: Author1_Author2_Title_JournalAbbrev_Year.pdf I have a directory structure that group papers I read/saved for a day nested inside a rough classification: ...



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