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8

One way to represent such recurrent tasks is the sequestering approach, described on pages 158-159 of the Personal Kanban book. The tasks are sequestered in a separate space on your whiteboard. This space looks like a table and each item is given one row. For each item, you have: description, the recurrence pattern (daily, weekly), the date of the last ...


6

It looks like you may have 3 issues that are important for Kanban - You have a high WIP issue. You may have a prioritization challenge. You also have a 'sizing' problem. Let me elaborate on each - High WIP. Clearly, you have a number of well-defined and not so well-defined projects that you have to do. The projects seem sizeable enough to manage on ...


4

With Personal Kanban, we recommend exactly what you are suggesting. Sequester work and days into cognitively-like groups. That way, you can focus on one domain (a type of task, a domain, a meme) and not context switch so much. We call these Orange Days. Limiting WIP isn't just about limiting tasks, it's about limiting context switching as well. The more ...


3

It sounds to me like the online courses are a single project with multiple workflows. I would recommend keeping all the classes on one kanban so that you can see their flow and balance competing demands. I would also recommend that you start out simple (Ready, Doing, Done) but look for every opportunity to detail out that workflow. What online tool are ...


3

GTD is based on everything coming into your inbox and being processed from there. You can virtually use any tool that you want to implement the GTD methods. The Kanban Tool seems to just be a Kanban Board that is shared amongst peers. I've never used it, but it seems to be based on the physical construction of a workflow and does not rely on inter-related ...


3

Kanban came initially from the Toyota production model and then was adapted for knowledge work. So these application are on the business level where tasks are expected to be completed and "failure" to complete a task is not part of the model. Personal Kanban is newer - there's been one book on the subject, and I think it's fair to say that since it's an ...


3

It seems like you need to break down those "too big to chew on in one bite" tasks into smaller pieces and go through those instead of one huge chunk of task. One-off huge tasks not only look and feel daunting, they are also harder to gauge progress and can often feel like you haven't done much. If you are using source control, another benefit of smaller ...


3

Have a look at my Portable Kanban application. It changes card color when due date is coming. Very well noticeable.


2

I use https://kanbanflow.com/ + "Due-Date" feature on tasks. It supports date and time up to minutes.


2

Kanban is meant to show impediments so you could analyze and work on resolving them in a systematic manner. If you dropped/canceled a work item, then do you know why did that happen? What have you learned from it?


2

If your activities (projects) are strictly separated by time/place, then it seems a good idea to separate the boards. E.g. if you never work from home, your business tasks can be separate from your householding issues, because it doesn't make sense arrange a meeting at home or fix your kitchen sink while being in the office. They don't compete for your time. ...


2

It's always a tough one - I use a lot of physical things in my work - so I have to remember to switch off my monitors before I leave the office - so when I plug them in in the morning I thread the plug though the strap on my bag - so I can't leave with out unpluging. With reguards to the taking the day of - I would have two possibilities - when you put ...


2

Take a look at http://www.personalkanban.com/pk/designpatterns/the-sequestering-approach-and-personal-kanban/: ... sequester them in a “repeating tasks” category. On the white board you can list these in a sequestered box, simply checking them off when complete. Then, erase the checkbox when they need to be done again. ... Why bother having the ...


1

Couldn't the real problem be that your tasks are way too big and should be split into subtasks? If a task blocks everything else for weeks it should probably be split into manageable chunks.


1

I assume you are familiar with http://www.personalkanban.com/pk/ I am not an expert in Kanban personally but here is how I solve your issues: I have a "Waiting for" list for things that I can't work on but should be reviewed regularly. For example, any email I send and I expect a reply would go in that list. Therefore, if the person doesn't answer after ...


1

As a part of using personal Kanban it is important to only put things as cards that require the proper staging, working/waiting, done flow. Most of the personal Kanban tips I found was only make cards for things that will take 4 hours of work minimum. What has worked for me is to keep my personal Kanban board for projects and then I keep reoccurring tasks ...


1

I too have this problem with a lot of different visual boards at work. They are not all Kanban boards, there are also a few VP (visual planning). I have the same challenge as you have on how to keep myself updated enough and getting the "big picture" without getting overwhelmed about the information on the boards. I have started to focus more on each board, ...


1

WeekPlan allows you marry a kanban style with a calendar view. The Parking lot feature is basically like Trello, a list of list of tasks. When a task needs to be done on a certain day, you simply press a button "Promote" and it will be pushed into the week view (calendar-ish view).


1

You might also want to consider what you are doing. Tonianne and I have a very involved electronic board that we use to keep track of what we're doing as a company - but we also often have little personal boards that are more tactical. So, here on my desk there's a few stickies to the left of my computer that are little personal things I need to get done ...


1

I also use an electronic kanban board. It gives far more opportunities to collaborate with distributed team members as well as to analyze the workflow that a traditional whiteboard. My favorite is Kanban Tool. It is simple to use and customize.


1

I prefer electronic tool. I had big board, but I cannot drag big board around.And with online board- I can see it from my phone every free minute I have and get more a chances to think about tasks I'm working on.


1

Kanban is a framework. If a "Dropped/Canceled" column is important for your routine, then use it. I have an "Evaluate" column for tasks. So if you use this column to reflect then do it.


1

If you are doing this with post-its on the wall, then you could say that each postit with "music" written on it is an 1 hour practice time on specific day. If you have 3 hours daily I would suggest to divide it into smaller parts, especially if it happens that you don't finish it often. Let say you need to practice 3 hours every day and you did 2 hours on ...



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