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You're living out the Seven Highly Effective Pomodoros of Getting Things Done. With color coding. :) That's a facetious way of saying that you're trying to optimize everything at once in addition to juggling (at least) three different management systems. Evidence of this is the sheer number of questions you're asking here. I recommend picking one thing ...


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Never plan 100%. If you have 8 hours/day available to do the work, plan only 6. This way you have 25% 'slack time'. You are actually planning the interruptions. Is 25% enough? Measure how much extra time you need now, or how much of the work you don't do, and after a few weeks you will have a pretty good estimate of the percentage you can plan in.


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We have a nice statement in the Slovenian language when this happens: "Ko clovek nacrtuje se zivljenje posmehuje" which means "When human plans things, life is laughing at you", So yeah I completely agree with the answer given by Alex Leonov Also you have nice software that will help you not to forget about things that matters most to you. I'm using ...


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How to manage the spilled task within deadline? It's easy. You move it. Seriously, if the interruptions are happening at such scale that you can't keep up with your original plan, that means that either your original planning was too ambitious or you are not handling interruptions properly. Assuming that you do your best, it condenses to a plan. Now, ...


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How about something simple like a text or spredsheet document, a note in Evernote, a page in your private wiki or something like that. Something you can easily access and easily edit. I sometimes use the three daily outcomes and the three weekly outcomes at work. For daily outcomes I use a TODO item (task) that is scheduled today and contains the three ...



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