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7

Most of the time pen and paper works best because its fast. If I am brainstorming or taking notes at a meeting I will always work with pen and paper and then translate the notes into my digital system. Pen and paper however are not always practical to carry. I am very comfortable with texting so I usually try to enter into a note taking app that I wrote for ...


6

A useful solution to this is actually very similar to the solution a lot of professionals use when managing large numbers of projects at the same time, or audit firms use to assure themselves that junior auditors will carry out all the tasks required despite being relatively new and not necessarily familiar with the entire process: Checklists For any new ...


6

Before specific smart and dumb phone advice, a quick word about next actions versus tasks with due times. You are struggling with a canonical GTD problem: the difference between next actions and calendar tasks. Things that you can do as soon as you're in the right place (e.g. at home, by a computer) are called next actions. They should go on a context list ...


4

I think that the real alternatives to choose from are: Event: this is something that will happen in the future (meetings, concerts). It has associated with it: Reminders: You may set the software you're using to remind you some days or hours before the event. Note: this is some idea, that you set as something that you need or have to pay attention. When ...


4

I can think of two approaches. I strongly prefer the first one: Approach #1 - make smaller tasks Many tasks can be made smaller. Having one 8 hour task isn't terrible, but a lot of big tasks are going to get lost and impact your planning. I think doing your taxes is a great example of how to subdivide a task. For me, doing my taxes has the following ...


3

Indeed, it is very important to be able to note ideas and tasks quickly and then directly return back to the thing you are working on to avoid breaking flow and concentration. The crucial thing with all kinds of these notes is: you have to review them later (on short term!). Thus, it makes sense to reduce the "inboxes" for such notes to a minimum and make ...


3

I'm using http://www.instapaper.com/ for this. It has a nice iphone/ipad client with offline downloads. You can also consider https://www.readability.com/ (reeder integrates with it) or readitlater.


3

I use check lists. Whenever I work on a task, I make sure I go through the check list. I always have the check list open and easily accessible. It became a habit. When I encounter something useful, I add a pointer/link in the appropriate check lists. It is common to add it to more than one checklist. If you have a limited number of "types" of tasks, you ...


2

Some of them absolutely need to be done at a precise time (e.g. concert tickets), while more often things need to be done tonight, but it doesn't matter what time. Generally I put a reminder in my phone (not a smart phone) but the problem is a have to basically guess at when I'll be available to do the thing. I'm having the same problem and if I set an ...


2

In my experience, this kind of "nudge" is useful, but at a much lower frequency. One a day electronically is what works for me. I have a kludgy but working system, loading random quotes on my blog with watchthatpage.com alerting me once a day when the blog changes. Since the quote changes each time the page is loaded, this ends up being a once a day ...


2

The key to not breaking your flow is being able to jot the to-do as quickly/easily as possible. This involves a two-step capture (in the spirit of Getting Things Done). Keep capture options at the ready anywhere you are normally -- a post-it note on the back of your phone, a post-it on your desk, etc. When you have an idea, write the absolute least you can ...


1

On My PC (Windows + AutoHotkey) Most of the times I need to capture a task, I’m working on my computer at my desk. I use AutoHotkey and have written several scripts for myself that save me tons of time. If you don't have any interest in programming, you might also need or want to make use of Pulover’s Macro Creator. If you just want to jot a quick note, ...


1

Dennis made an important point earlier: The random repeat interval turns out to be important for reinforcement. If things are expected, they are not ineffective but they are less effective than when things unexpectedly show up at random times. Your brain will attempt to filter out known items. For me, I find myself not opening an email that I already ...


1

Automatic positive messages sent to support somebody trying to achieve something difficult has been shown to be effective. For instance, a study published in the Lancet showed it was easier to quit smoking with the support of such messages. So you are on the right track. Try lowering the message frequency, and carefully select texts which are motivational.


1

Have you considered examining how you remember things? Do you tend to remember pictures, words, sounds, or something else? If you examine how things get filed away in your memory, that is where you could likely find ways to improve your memory retention and overcome the absentmindedness you have. Another idea here is to consider which strengths do you ...


1

Two possible solutions: Sleep more. Use checklists. Sleep is really unappreciated in terms of maintaining focus. We can all handle periods of intense activity without sleep (e.g. a bit of coffee to get you through a meeting or focused task). But the less sleep you get, the harder it is to consistently manage your focus throughout a day. Note: this is ...


1

Though not required by management, I choose to update the outgoing voicemail message of my support desk phone every morning. Without my colorful reminder post-it, I would likely forget to do this occasionally. The previous response gets my vote too - the laminated list will serve as your training wheels until (if) you ever make those tasks an automatic ...


1

If You are reading technical stuff, You probably will be able to generate tags for each bookmark, describing topics that this document is covering. If You are for example in different stages of web development, You could just check the contents of different tags ant quickly judge if there is something useful. At some point You will gather big "library", so ...


1

Excellent question! If it strikes you as important, document what you want to spend time on in a to-do list, bulletin board or checklist. These could be electronic or virtual, but have a routine of spending at least 15 minutes a week (or whatever you want to commit) to review, and update the content of your "list". You might consider bookmarking the ...


1

If you have an iPhone, or other iOS device, use the app called Due. You can quickly register tasks, set a time, recurring if necessary and it will remind you when they are due. If you can't do the task at the allotted time then it is simple to put the task off by ten minutes, one hour or one day. Muliple clicks put off the task by multiple minutes, hours, ...


1

There are applications for smartphones that use the cell location / wi-fi location / GPS to set off an alarm based on your current location. Guess that would solve your problems regarding alarms for home being delayed until you're actually home, or to remind you of getting something at the pharmacy if you either set the location of a pharmacy you know to be ...


1

If you are in front of computer you can use something like Stickies (free application from Zhornsoftware.co.uk) Or, you can use Google calendar for instance and set reminders with sms notifications. Or you can appoint new tasks using your mobile phone etc... I personally write sms and send it to draft so that I can delete rows in the sms meessage as I get ...


1

If you must do a task at a specific time you should plan to be next to the place where you need to do that task by that time, to do it at the right time is a matter of putting an alarm before you need to do the task. This way you should be able to stop with what you are doing and get yourself ready to do the task. Make sure that you don't perform a task that ...



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