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There is no silver bullet that will solve your current solution, but there are ways to improve your situation over time: Reduce the sense of urgency in your life By spending more time in the Quadrant II, you will slowly reduce the number of urgent but not important (or non-goal) tasks. You will always have maintenance tasks, but they should be kept to the ...


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Divide your tasks into the four quadrants Urgent/Not urgent and Important/Not important. Then for some time register the time spent in each task. This lets you calculate how much time you spend on each category. From there you can decide how much time you want to spend in each category. Maybe this exercise is already enough to make you ask yourself each ...


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Firstly I would lose the "important" label. If its not that important then you probably shouldn't be doing it at all. I can appreciate that Covey's Quadrant was an important milestone in determining priorities but David Allen's Areas of Focus and Horizons of Focus are a more useful paradigm to determine the priority of a task at any given moment. In this ...


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This is one of the problem areas that David Allen's Getting Things Done (GTD) addresses very well. Although Jan's indication towards the simple and effective quadrant based approach (urgency vs importance) is effective but it needs a set of principles and purpose to prioritize and classify tasks into one of these quadrants. That's where GTD comes in place ...



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