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43

I would recommend doing some ergonomic exercises whenever you have extra time (or even at specific intervals). I usually run a timer and try to do posture stretches every two hours and eye resting every hour. It makes a huge difference in how I feel at the end of the day! Eye Exercises Eye Comfort Exercises Blinking (produces tears to help ...


8

Mini-meditation. Fold your hands in front of your keyboard and take two deep breaths. I do this every time I kick off a couple integration tests that hit the database. It keeps me from checking email while the tests execute and is relaxing.


7

Part of GTD, once you get everything collected and your lists set up, is using your intuition (or common sense) to decide what to actually do. To me this means that in addition to the Weekly Review, you scan your lists fairly often to make sure you're on track. At this point, I found a lot of internal resistance. I didn't want to keep seeing I still needed ...


7

Website Loading Time == Vocabulary Learning Time E.g. a slow web page across a slow internet connection that causes a blank screen for 10 seconds. [...] Any suggestions how I can use this 10 second window productively? German publishing company Langenscheidt just recently published a browser plugin for this specific use case. It is a vocabulary ...


7

Let's take an extreme example: Imagine that I'm about to go on holiday, and I have a plane to catch this afternoon. I've got a taxt booked to take me to the airport, and it is due any minute. So, I'll just wash up these cups before I go... Oh look, I'm out of washing up liquid! And the cupboard under the sink needs a good clean-out, too. Should I go to the ...


5

My perspective on this is that if a task doesn't have enough information to break it down into sub-tasks, don't try and break it down. You don't need to split everything into minute tasks, just go with logical units. If at a later date a task does seem to need dividing, do it then. Trying to rigidly fit tasks into a model is rarely ideal, because the real ...


4

Here is what I do, in a few steps: 1. Organize your life Organize everything in your life into "topics" and "sub-topics", e.g: Career Work 1 Work 2 Education Subject 1 Subject 2 Creativity Music Drawing Health & Balance Exercise Nutrition Wellbeing Personal ...


4

I think it is both of those definitions. The idea of important is that they are important to you. (or someone else that you care about which transitively makes them important to you.) The things that aren't important are things you should minimize because they aren't providing value. Also, time management is more than just the four categories. Things can be ...


4

In terms of GTD it has been a very evolutionary process for me but one of the most important parts of it is the review. I make sure to take the time to set review schedules for all the important projects. For instance, if I know there is work to be done on a client project throughout the week then I will set review dates for Tuesday and Thursday to make ...


4

Things I've tried & Which seemed to work for me -> Before solving questions , read it at least twice or thrice . Sometimes question can be clear , but we might get confused in first reading ! Try to solve every question 2 times freshly from start ! Seems like waste of time ! Though it is not if you are fast , in a sense if you felt that question is ...


4

Francois! I can recommend you the most simple way. There are two software systems- one is the simplest and most clear do-to list - it's Trello. The second is TimeCamp - time tracking software. They can be easily integrated and you have the best to-do and time tracking combination. You put your projects divided to tasks into Trello. Then the timer of ...


4

Nobody needs goals. It's just that if you say "I want to achieve X" you have defined a goal. And it's no use saying "I want to achieve X" if you are not prepared to do the work required to get there. Otherwise you could as well keep your mouth shut. And X either has a date, or you'd better set a date, otherwise you cannot plan the amount of work for each ...


3

I have been using Workflowy to organize my to do lists. Granted it is very simple and doesn't offer repositories to my knowledge or calendar sync. It is more of a big picture of to do list that I use for both personal and work and is surprisingly effective in it's simplicity. I've tried many other project managers and task list services and this is the ...


2

Interesting... I read this question a year ago and had no answer at the time. But things have changed a bit since I started using the Alpha and Beta versions of an AI-powered program called SkedPal. www.skedpal.net (Disclosure - In the past year I also joined their advisory board.) SkedPal is at its core, an auto-scheduler. To set it up, you must first ...


2

François, You are already using one of the best tools - Todoist. Are you familiar with Getting Things Done (GTD) by David Allan? https://todoist.com/gtd Another app to consider (I don't know if you're looking for something that will run on your smartphone, your tablet, or your desktop and I don't know what operating system you are using) is: Fantastical - ...


2

In Covey's model, "urgent" means that a task requires immediate attention. For example, a ringing phone, catching a flight or preparing for a meeting tomorrow. They are the the items in our to-do list that shout “Now!”. The main problem with these tasks is that they usually put us in a reactive mode, one marked by a defensive, negative, hurried, and ...


2

IMO importance is applied top down. I refer to David Allen's horizons of focus. Top level, purpose is singular. Next level down you have roles and responsibilities. Most people have a four or five of these at any given time. These are normally equally important, but it depends on the person. Below these levels are goals and projects long term and short ...


2

If you don't know how to break down a task because you are not yet sure what will be involved without starting on it now, plan an exploratory/planning task. Don't do the rest of the planning until you are working on the exploratory/planning task. Leave your schedule flexible so that if the planning phase reveals more work than expected, you can still do it. ...


2

I have been using Wunderlist. Even the free version supports the two features you have mentioned (upload of files & viewing completed tasks). I tried few other apps (like default reminder and things), but I come back to Wunderlist for these reasons: I can add a new task from the homepage quickly (just click the + button) It is available on all the ...


1

I use Teamwork Projects for setting up task templates that I use over and over. I can then assign them to my team members, set due dates and priority levels and check the status. All comments, files, etc are all kept within the system so I don't have to go looking for them. Saves me a lot of time.


1

Ask yourself this: "How much will this affect my life 3 years from now?" or "Will this be remembered at my funeral?" The bigger the impact, the more important it is. You'll find that most chores are actually not very important - making the bed and dusting the fan usually. Things like brushing your teeth might actually have decent importance, because ...


1

I think Eisenhower's choice of importance and urgency are a bit basic... or crude. Many people use other tags to greater effect. Let me explain... In my book, I defined the term "time demands" to represent all tasks that are internal, individual commitments to complete actions in the future. (I later found it close to be the definition of what 2 ...


1

The point of the exercise is so that you don't focus on things that you have made a conscious decision are unimportant. Without the exercise, you might just focus on things you feel intrinsically motivated to work on. The distinction that you are making shows you the things you wouldn't do if you hadn't made a conscious decision to do them in spite of ...


1

Slow down. The internet isn't going to go away. Process the articles one at a time (read and record useful information about them in notes) or at least capture where you visit so you can go back later.


1

GTD has some great techniques but they don't represent a one-size fits all solution. How can you tell whether or not they will provide you the ideal fit for your situation? Given the failure modes that you, Alexxander, shared above, how can the evidence you shared be used to make a reasoned diagnosis which leads to successful outcomes? Your main problem is ...


1

From your requirements above, it would seem that Trello may be a good solution to your preferred organization system. A single Trello 'board' contains a system of 'lists' which can contain unlimited 'cards'. Each card can contain a variety of content including tags, links, files, etc. And Trello can very easily be setup for GTD use.


1

At work we have weekly meetings, so I also have had the need for just seeing everything I've done in the past week. I've been working on a side-project where a main feature is a to-do list, and I recently added a summary list of all tasks I've completed in the past two weeks, organized by the day, so this may be of help to you as well. More information can ...


1

I had the same problem as you as a scrum team member. One solution that may work for you.. it may not be exactly what you are looking for but it is close... Calendar Sync + Todoist [1] When you mark something as done, it will put it in your calendar. You can then look at your calendar and show what you completed. If you break down your work into ...


1

I use IQTell to do everything: manage multiple email accounts, To Dos, multiple calendars, projects, contacts, Evernote, etc. I like that it has everything in one app. No need to cobble together a system of different tools. You can try it for free and see if it fits your needs


1

MyLifeOrganized app has a functionality to manage both tasks and projects. And you will be able to see this all in a single interface, or you can set up a special setting and see only the projects, or only personal to-dos. There are special views for that - you can choose, which tasks you would like to see right now. I don't use project functionality very ...



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