Hot answers tagged

7

Part of GTD, once you get everything collected and your lists set up, is using your intuition (or common sense) to decide what to actually do. To me this means that in addition to the Weekly Review, you scan your lists fairly often to make sure you're on track. At this point, I found a lot of internal resistance. I didn't want to keep seeing I still needed ...


5

My perspective on this is that if a task doesn't have enough information to break it down into sub-tasks, don't try and break it down. You don't need to split everything into minute tasks, just go with logical units. If at a later date a task does seem to need dividing, do it then. Trying to rigidly fit tasks into a model is rarely ideal, because the real ...


4

I think it is both of those definitions. The idea of important is that they are important to you. (or someone else that you care about which transitively makes them important to you.) The things that aren't important are things you should minimize because they aren't providing value. Also, time management is more than just the four categories. Things can be ...


4

In terms of GTD it has been a very evolutionary process for me but one of the most important parts of it is the review. I make sure to take the time to set review schedules for all the important projects. For instance, if I know there is work to be done on a client project throughout the week then I will set review dates for Tuesday and Thursday to make ...


4

Things I've tried & Which seemed to work for me -> Before solving questions , read it at least twice or thrice . Sometimes question can be clear , but we might get confused in first reading ! Try to solve every question 2 times freshly from start ! Seems like waste of time ! Though it is not if you are fast , in a sense if you felt that question is ...


4

Nobody needs goals. It's just that if you say "I want to achieve X" you have defined a goal. And it's no use saying "I want to achieve X" if you are not prepared to do the work required to get there. Otherwise you could as well keep your mouth shut. And X either has a date, or you'd better set a date, otherwise you cannot plan the amount of work for each ...


4

Francois! I can recommend you the most simple way. There are two software systems- one is the simplest and most clear do-to list - it's Trello. The second is TimeCamp - time tracking software. They can be easily integrated and you have the best to-do and time tracking combination. You put your projects divided to tasks into Trello. Then the timer of ...


4

Here is what I do, in a few steps: 1. Organize your life Organize everything in your life into "topics" and "sub-topics", e.g: Career Work 1 Work 2 Education Subject 1 Subject 2 Creativity Music Drawing Health & Balance Exercise Nutrition Wellbeing Personal ...


3

I have been using Workflowy to organize my to do lists. Granted it is very simple and doesn't offer repositories to my knowledge or calendar sync. It is more of a big picture of to do list that I use for both personal and work and is surprisingly effective in it's simplicity. I've tried many other project managers and task list services and this is the ...


3

I think this is a common problem among PhD students. We like science, we like research, and we complain when we don't get to do any of it, but as soon as we get a nice clean stretch of time free for our research, we do nothing but procrastinate. During my PhD, I usually worked much more enthusiastically on teaching, giving presentations, and unrelated ...


3

The ultimate personal organization system is the one that works for you!


2

I don't believe there is an ultimate personal organisation system considering the fact that we are all unique. But nevertheless, I believe we can each find the right balance to make our personal organisation system ultimate. In highschool I won an award for my organisation skills and even at work I am still told I am good with those things everyday but I do ...


2

Interesting... I read this question a year ago and had no answer at the time. But things have changed a bit since I started using the Alpha and Beta versions of an AI-powered program called SkedPal. www.skedpal.net (Disclosure - In the past year I also joined their advisory board.) SkedPal is at its core, an auto-scheduler. To set it up, you must first ...


2

François, You are already using one of the best tools - Todoist. Are you familiar with Getting Things Done (GTD) by David Allan? https://todoist.com/gtd Another app to consider (I don't know if you're looking for something that will run on your smartphone, your tablet, or your desktop and I don't know what operating system you are using) is: Fantastical - ...


2

In Covey's model, "urgent" means that a task requires immediate attention. For example, a ringing phone, catching a flight or preparing for a meeting tomorrow. They are the the items in our to-do list that shout “Now!”. The main problem with these tasks is that they usually put us in a reactive mode, one marked by a defensive, negative, hurried, and ...


2

IMO importance is applied top down. I refer to David Allen's horizons of focus. Top level, purpose is singular. Next level down you have roles and responsibilities. Most people have a four or five of these at any given time. These are normally equally important, but it depends on the person. Below these levels are goals and projects long term and short ...


2

If you don't know how to break down a task because you are not yet sure what will be involved without starting on it now, plan an exploratory/planning task. Don't do the rest of the planning until you are working on the exploratory/planning task. Leave your schedule flexible so that if the planning phase reveals more work than expected, you can still do it. ...


1

Slow down. The internet isn't going to go away. Process the articles one at a time (read and record useful information about them in notes) or at least capture where you visit so you can go back later.


1

GTD has some great techniques but they don't represent a one-size fits all solution. How can you tell whether or not they will provide you the ideal fit for your situation? Given the failure modes that you, Alexxander, shared above, how can the evidence you shared be used to make a reasoned diagnosis which leads to successful outcomes? Your main problem is ...


1

From your requirements above, it would seem that Trello may be a good solution to your preferred organization system. A single Trello 'board' contains a system of 'lists' which can contain unlimited 'cards'. Each card can contain a variety of content including tags, links, files, etc. And Trello can very easily be setup for GTD use.


1

At work we have weekly meetings, so I also have had the need for just seeing everything I've done in the past week. I've been working on a side-project where a main feature is a to-do list, and I recently added a summary list of all tasks I've completed in the past two weeks, organized by the day, so this may be of help to you as well. More information can ...


1

I had the same problem as you as a scrum team member. One solution that may work for you.. it may not be exactly what you are looking for but it is close... Calendar Sync + Todoist [1] When you mark something as done, it will put it in your calendar. You can then look at your calendar and show what you completed. If you break down your work into ...


1

I use IQTell to do everything: manage multiple email accounts, To Dos, multiple calendars, projects, contacts, Evernote, etc. I like that it has everything in one app. No need to cobble together a system of different tools. You can try it for free and see if it fits your needs


1

MyLifeOrganized app has a functionality to manage both tasks and projects. And you will be able to see this all in a single interface, or you can set up a special setting and see only the projects, or only personal to-dos. There are special views for that - you can choose, which tasks you would like to see right now. I don't use project functionality very ...


1

I use a very good program called my effectiveness pro check it may help you you can try to search for it in google play .. I consider it the best program as i tried many of them it can let you make plans for every day of the week and you can make a reminder .it let you categorize your tasks as urgent and important or urgent but not important and vice versa ...


1

Don't get caught up in failing to plan just because there are unknowns. Part of addressing creativity problems is making sure you give them the necessary priority and set aside time. You make sure you can act first and then maybe do some planning later. When you plan for a dinner party you have to go on the premise that people will show up. If they don't, ...


1

I'm using SMART goals only for my working tasks, and I have a special table to set them up and control the completion. I fill the new table every month. The table has 4 columns: 1 Column - Task description. Here I write what do I need to do. I always keep in mind SMART principles while doing that. 2 Column - Term. It's a due date of the task, cause all of ...


1

Well, in your phone call example, when the recipient does not pick up, then you realize that your 2-minute estimation is inaccurate. Just follow the gtd flow excluding the "do it now" part, because you realize that it is not feasible. The task will take longer than 2 minutes and, since it is actionable, you can only defer it or do it later. If you cannot ...


1

So the mind-tools online dictionary tells us this: Goal setting is a powerful process for thinking about your ideal future, and for motivating yourself to turn your vision of this future into reality. The process of setting goals helps you choose where you want to go in life. A goal in my humble opinion (correct me if I am wrong anywhere), should ...


1

You are starting a vicious cycle of guilt, shame, lack of sleep and procrastination. Congratulations: by asking for help you are taking some steps to break it. Here go some ideas: Staying awake is the worst thing you can do. It might seem evident but just needed to make it 100% clear. Knowing how to stop working is important. And you deserve sleeping. ...



Only top voted, non community-wiki answers of a minimum length are eligible