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5

My perspective on this is that if a task doesn't have enough information to break it down into sub-tasks, don't try and break it down. You don't need to split everything into minute tasks, just go with logical units. If at a later date a task does seem to need dividing, do it then. Trying to rigidly fit tasks into a model is rarely ideal, because the real ...


5

Part of GTD, once you get everything collected and your lists set up, is using your intuition (or common sense) to decide what to actually do. To me this means that in addition to the Weekly Review, you scan your lists fairly often to make sure you're on track. At this point, I found a lot of internal resistance. I didn't want to keep seeing I still needed ...


4

Personally, I think you are better off learning something by trying to solve a problem. Have a project in mind, even if it is a made up project, and learn everything you need to solve that problem. Rinse and repeat, choosing a different type of problem each time. There are disadvantages of this method. For example, you may miss out on whole areas of the ...


4

All are viable strategy. There is a methodology called Getting Things Done (GTD). One thing in it is to list what you can do with different pieces of time in different contexts. This lets you choose the most appropriate thing to do. If you are waiting for a programming process to finish, you probably have a good idea of how much time if you have. So pick a ...


4

Nobody needs goals. It's just that if you say "I want to achieve X" you have defined a goal. And it's no use saying "I want to achieve X" if you are not prepared to do the work required to get there. Otherwise you could as well keep your mouth shut. And X either has a date, or you'd better set a date, otherwise you cannot plan the amount of work for each ...


4

Things I've tried & Which seemed to work for me -> Before solving questions , read it at least twice or thrice . Sometimes question can be clear , but we might get confused in first reading ! Try to solve every question 2 times freshly from start ! Seems like waste of time ! Though it is not if you are fast , in a sense if you felt that question is ...


4

In terms of GTD it has been a very evolutionary process for me but one of the most important parts of it is the review. I make sure to take the time to set review schedules for all the important projects. For instance, if I know there is work to be done on a client project throughout the week then I will set review dates for Tuesday and Thursday to make ...


3

The ultimate personal organization system is the one that works for you!


3

I think this is a common problem among PhD students. We like science, we like research, and we complain when we don't get to do any of it, but as soon as we get a nice clean stretch of time free for our research, we do nothing but procrastinate. During my PhD, I usually worked much more enthusiastically on teaching, giving presentations, and unrelated ...


3

I think it is both of those definitions. The idea of important is that they are important to you. (or someone else that you care about which transitively makes them important to you.) The things that aren't important are things you should minimize because they aren't providing value. Also, time management is more than just the four categories. Things can be ...


2

I think cherrytree might be what you are looking for. http://www.giuspen.com/cherrytree/ You can insert check-boxes (Edit->Insert special character) and tick them or untick them with a click. http://www.giuspen.com/topic/cherrytree-on-mac-osx/ The image is from Linux, but it's also available for Windows. I don't see it for OSX, but somebody got it ...


2

Taskwarrior, http://taskwarrior.org/ is free, open source, very flexible command line based task manager that you can use as simply or complicatedly as you wish. It has dependencies, which you can easily use like subtasks, start date, due date, waiting date, tagging and host of other features, including syncing to a server you can control yourself. There is ...


2

I have been using Workflowy.com to organize my to do lists. Granted it is very simple and doesn't offer repositories to my knowledge or calendar sync. It is more of a big picture of to do list that I use for both personal and work and is surprisingly effective in it's simplicity. I've tried many other project managers and task list services and this is ...


2

I don't believe there is an ultimate personal organisation system considering the fact that we are all unique. But nevertheless, I believe we can each find the right balance to make our personal organisation system ultimate. In highschool I won an award for my organisation skills and even at work I am still told I am good with those things everyday but I do ...


2

If you don't know how to break down a task because you are not yet sure what will be involved without starting on it now, plan an exploratory/planning task. Don't do the rest of the planning until you are working on the exploratory/planning task. Leave your schedule flexible so that if the planning phase reveals more work than expected, you can still do it. ...


2

In Covey's model, "urgent" means that a task requires immediate attention. For example, a ringing phone, catching a flight or preparing for a meeting tomorrow. They are the the items in our to-do list that shout “Now!”. The main problem with these tasks is that they usually put us in a reactive mode, one marked by a defensive, negative, hurried, and ...


1

Don't get caught up in failing to plan just because there are unknowns. Part of addressing creativity problems is making sure you give them the necessary priority and set aside time. You make sure you can act first and then maybe do some planning later. When you plan for a dinner party you have to go on the premise that people will show up. If they don't, ...


1

You are starting a vicious cycle of guilt, shame, lack of sleep and procrastination. Congratulations: by asking for help you are taking some steps to break it. Here go some ideas: Staying awake is the worst thing you can do. It might seem evident but just needed to make it 100% clear. Knowing how to stop working is important. And you deserve sleeping. ...


1

I'm using SMART goals only for my working tasks, and I have a special table to set them up and control the completion. I fill the new table every month. The table has 4 columns: 1 Column - Task description. Here I write what do I need to do. I always keep in mind SMART principles while doing that. 2 Column - Term. It's a due date of the task, cause all of ...


1

Well, in your phone call example, when the recipient does not pick up, then you realize that your 2-minute estimation is inaccurate. Just follow the gtd flow excluding the "do it now" part, because you realize that it is not feasible. The task will take longer than 2 minutes and, since it is actionable, you can only defer it or do it later. If you cannot ...


1

Here is my attempt at doing this numbering scheme, which might help illuminate my goal of uniforming tasks in different categories into one prioritised list: Assign each category a base value according to overall priority of that category: Cat A: Become more active = 15 Cat B: Help parents = 12 Cat C: Fun stuff = 5 Assign the levels a decimal value to ...


1

So the mind-tools online dictionary tells us this: Goal setting is a powerful process for thinking about your ideal future, and for motivating yourself to turn your vision of this future into reality. The process of setting goals helps you choose where you want to go in life. A goal in my humble opinion (correct me if I am wrong anywhere), should ...


1

This is how I priority my tasks using the ABCDE - {123456} method. Remember the list is not a real list, the example I am taking is to make you see my point. A: important task I can't miss. Missing this task will affect my life in a way B: Task I can do later and it doesn't affect me much C: Optional task/pro-active tasks that I can delegate to someone ...


1

I use a very good program called my effectiveness pro check it may help you you can try to search for it in google play .. I consider it the best program as i tried many of them it can let you make plans for every day of the week and you can make a reminder .it let you categorize your tasks as urgent and important or urgent but not important and vice versa ...


1

I suggest you to take a sample project on the new programming language and work on it while you get the theoretical information. Take extra care in selecting the sample project. i.e. it should be related to any of your real life problem scenario like personal budget or something like that. So it will keep you make busy with the new skill. Or have one more ...


1

I had the same problem as you as a scrum team member. One solution that may work for you.. it may not be exactly what you are looking for but it is close... Calendar Sync + Todoist [1] When you mark something as done, it will put it in your calendar. You can then look at your calendar and show what you completed. If you break down your work into ...


1

Francois! I can recommend you the most simple way. There are two software - one is the simplest and most clear do-to list - it's Trello. The second is TimeCamp - time tracking software. They can be easily integrated and you have the best to-do and time tracking combination. You put your projects divided to tasks into Trello. Than the timer of TimeCamp ...


1

François, You are already using one of the best tools - Todoist. Are you familiar with Getting Things Done (GTD) by David Allan? https://todoist.com/gtd Another app to consider (I don't know if you're looking for something that will run on your smartphone, your tablet, or your desktop and I don't know what operating system you are using) is: Fantastical - ...


1

I use IQTell to do everything: manage multiple email accounts, To Dos, multiple calendars, projects, contacts, Evernote, etc. I like that it has everything in one app. No need to cobble together a system of different tools. You can try it for free and see if it fits your needs


1

MyLifeOrganized app has a functionality to manage both tasks and projects. And you will be able to see this all in a single interface, or you can set up a special setting and see only the projects, or only personal to-dos. There are special views for that - you can choose, which tasks you would like to see right now. I don't use project functionality very ...



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