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10

While some of these are well respected books, reading them will not change anything you do...practicing the techniques described in them will. So don't read them all at once. Read one, extract the techniques that work for you. Practice them and embed them in your daily routines and mental toolset. Then go on to the next book if needed. And sometimes a ...


7

Been there, and after twenty years, I am still there actually :) A bit of Zen wisdom might lighten the pain: most knowledge that are not technical comes from within. If one can understand and accept that, one gets less stressed about the number of books that are waiting to be read. Remember that books are books, and some tips that make sense, are not ...


7

Most of the time pen and paper works best because its fast. If I am brainstorming or taking notes at a meeting I will always work with pen and paper and then translate the notes into my digital system. Pen and paper however are not always practical to carry. I am very comfortable with texting so I usually try to enter into a note taking app that I wrote for ...


6

The answer is simple and straightforward: Minimalism. Don't fall into the trap (that I already did one thousand times) of GTD strategies and Time management Gods/Gurus (or whatever they call themselves) which aim to sell something "complicated" in order to present themselves as more clever and smart than us. Through my research crusade all these years to ...


4

I use a binder along the 43 folders concept from GTD: 31 sections for the next 31 days, 12 sections for the next months. Every piece of paper that requires action on a particular day gets put into the binder in the corresponding section (daily if less than one month out, monthly if more). Every morning, I process whatever awaits me for this day and shift ...


4

If you are looking for a quick, simple solution you can use a simple text file with markdown markup (that kind of markup you use e.g. here on stackexchange, reddit, ...) and open it in a text editor which can do code folding. In TextWrangler (free and awesome) this will look like this: Maybe not a solution with many features, but it will be included in ...


3

Indeed, it is very important to be able to note ideas and tasks quickly and then directly return back to the thing you are working on to avoid breaking flow and concentration. The crucial thing with all kinds of these notes is: you have to review them later (on short term!). Thus, it makes sense to reduce the "inboxes" for such notes to a minimum and make ...


3

How do you remember to work off your todo list? . I have a problem with working off my todo list (which is a canonical GTD next-action list in digital form.) The words in bold are the problem source. The problem is that the TODO list is in a file in computer. So it will be before your eyes only when you actually open it. Once you minimize or ...


2

I often have tasks that can't simply be "completed" as well, for example "Learn this software framework" or "Make archery a hobby". In my view, these are really projects, and not tasks. So, while you can complete a project, you can't just "do the project". You have to break it down into elements which you can do. I have a few suggestions to use to help ...


2

As Dave said, most organisers will let you list unscheduled tasks so that shouldn't be an issue. The best solution for you though is to learn how to create the required subtasks in each task you have listed as uncompletable. For example, you state that breaking down "work on x song" is not possible. Don't treat it as needing to write one verse, but instead ...


2

GTD is based on everything coming into your inbox and being processed from there. You can virtually use any tool that you want to implement the GTD methods. The Kanban Tool seems to just be a Kanban Board that is shared amongst peers. I've never used it, but it seems to be based on the physical construction of a workflow and does not rely on inter-related ...


2

The key to not breaking your flow is being able to jot the to-do as quickly/easily as possible. This involves a two-step capture (in the spirit of Getting Things Done). Keep capture options at the ready anywhere you are normally -- a post-it note on the back of your phone, a post-it on your desk, etc. When you have an idea, write the absolute least you can ...


2

I don't think reading all of them at once will have any benefits. You will mostly forget what you read, and hardly apply all of the informations in these books. What you should do is to read one or two of them, and try to apply what you learned in your daily life. Give it between 10-14 days, because that is the time you can make a habit from it. Then ...


2

I have upvoted Stephan's answer as it broadly matches my process, however mine is a little streamlined so I thought I'd add another answer: I have the 12 sections for the months ahead, but I don't go to the level of a page per day. Instead, I have pages for Immediate, Week Ahead and Rest of Month. To manage this I have 2 reviews per week - the key one ...


2

TL;DR: Don't use Evernote as a to-do tool. I find Evernote to be a great place for reference material, but not for actual to-do lists that frequently change. For that, I use a mix of two other tools instead: workflowy.com is the most fantastic outliner I've ever seen. It's minimalistic in appearance but packs the perfect amount of functionality in a very ...


2

Some suggestions to improve your reading productivity: Focus on extracting value from books rather than the number of books you read. Be exceptionally choosy about the books you read. Read only the parts that are most valuable. Read only a summary of the book (the most popular books have numerous summaries online). Take a book everywhere you go. Consider ...


2

K.I.S.S. (Keep It Simple Stupid) At the start of each day, I write a simple list with bullet circles in front of each item. I've found that 6 tasks per day is about the limit of what I can accomplish. For tasks that have a date to be done by or on, I put the date in the margin right of the bullet. Started tasks get one slash. Complete tasks get the second ...


2

I always liked the good old fashion paper desk calendar. Any style will work really but I prefer the larger ones that sit on the surface of your desk showing a whole month at a time. You can quickly set firm or arbitrary task deadlines and reminders and balance your workload and meetings visually. Furthermore it is easy to reference, and it is always there ...


1

GTD itself does not classify tasks by Urgency and Importance - that lifehacker article proposes the old urgency/importance matrix as an alternative to GTD. In GTD, urgency and importance are considered when selecting which action to do, but only after considering context, time available, and energy. You only consider it in the moment of deciding, you don't ...


1

On My PC (Windows + AutoHotkey) Most of the times I need to capture a task, I’m working on my computer at my desk. I use AutoHotkey and have written several scripts for myself that save me tons of time. If you don't have any interest in programming, you might also need or want to make use of Pulover’s Macro Creator. If you just want to jot a quick note, ...


1

I'm using a combination of personal kanban and the pomodoro technique. The particular program I use is Kanban Flow, although I'm sure this could be done with a physical board and a physical timer. Both Kanban and Pomodoro can be used in conjunction with GTD. While I don't do GTD per se, I do have a color code for Important AND Urgent, and for Important, not ...


1

I sometimes find the Pomodoro Technique paired with my GTD lists to be helpful. Working in 25 minute sprints with 5 minute breaks provides a natural point to remind myself to look at the appropriate list before starting the next sprint. This depends on the size of the tasks to be done, of course, but is useful when I notice myself slipping. I will also ...


1

There are three separate concepts in GTD: The calendar is sacred territory (defines the hard edges), not an actual list, and contains those things which must be completed that day and/or at that time. The Tickler File is setup to remind you on a specific day about something. Next Actions, of course, are things you need to do next to push something toward ...


1

The GTD system is all about contexts and fitting in various actionable items into those contexts. I am therefore confused about your mention of since it was on my TODO list for today Indeed, as noted, the only things in your actual daily list should be things critical to get done that day. Given that I use Outlook to manage my GTD, these appear as ...


1

Astrid does support subtasks. What is necessitating the need for folding of subtasks? I'm sure there is a way to accomplish your end goal of completing tasks under budget and on time without needing to fold subtasks under a parent task. Give us more of the "what" and less of the "how" you want to accomplish this goal and I think you'll find the answers ...


1

Wunderlist has local programs and a web only version that also has apps available (iOS and Android). It only does one level of subtasks but it only shows subtasks when the item is selected (sorta like minimizing). The other option (which is more project focused) is Trello which has mobile apps and a web interface. This could have infinite subtasks if you ...


1

Needing multiple levels of tasks seem more like project management. There are more simplified versions depending on your needs. You should also look into Kanban boards (Some project management apps are styled like this.). Trello and Basecamp are pretty good apps if you want something online. Not sure which one would integrate with a todo list.



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