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A possible alternative to Trello if you want an offline option would be Wikidpad. It's quite barebones, since it's technically designed for building up a knowledgebase, but you can create pages for your things, then link to those pages from pretty much anywhere else in your file you want.


Stephan Kolassa pretty much answered it here. Your calendar is where only time-specific items go. As for daily/weekly/monthly approach, GTD doesn't contradict it. you can still set up weekly and monthly goals (or things you want to get done), and your daily actions will constitute these weekly and monthly tasks. In fact, you actually need to do so as a part ...


If you have something that you need to do on a specific date at a specific time, put it in your calendar. (Doctor's appointments, daily standups, picking someone up.) If you need to do something on a particular date, but you don't care about the specific time, either block a specific time slot if the activity will take some time - then this effectively ...


From your requirements above, it would seem that Trello may be a good solution to your preferred organization system. A single Trello 'board' contains a system of 'lists' which can contain unlimited 'cards'. Each card can contain a variety of content including tags, links, files, etc. And Trello can very easily be setup for GTD use.


I have a different perspective on this issue. Here is the "rule" as you state it: if you recall something you need to do, and that something takes less than 2 minutes to do, then drop whatever you are doing right now and do it. If you "recall" it, that means it had already occurred to you and you chose to delay it - possibly because it took more than 2 ...


We are all different in the way we are able to handle tasks. Some can multi-task quite well, while others (like myself) get distracted when other topics come up, and it really takes a while to get back to where I was at in the project. So a 2 minute off-topic task ends up taking 10-20 minutes from what I was doing.


This is a rule to use while processing. For example, you are cleaning your inbox or going throw a pile of papers. In this case it might be better to solve this mini-task and continue. But when you are writing a paper you are in the "doing mode". In most intelectual tasks loosing your focus will break your concentration so I advise not to do it. In fact it ...


To apply any rule effectively (and to know when to ignore it) it is wise to understand the purpose of the rule. So, why the two-minute rule? According to David Allen, "If you determine an action can be done in two minutes, you actually should do it right then because it’ll take longer to organize it and review it than it would be to actually finish it the ...


GTD is a productivity framework. It's not a fundamentalist ideology. If a GTD precept interferes with you Getting Things Done here and now, disregard the precept. When I'm in a "flow" state and something X pops up that could be done in two minutes but would interrupt my flow, I'll happily disregard it. If taking a note would disrupt my flow, I won't take a ...

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