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11

Several factors impact the effectiveness of task-management tools for your circumstances. The features that you need, and which of their qualities are of most importance to you, are heavily dependent on your circumstances and the tasks you're looking to manage with said software. Issues related to your circumstances include: Workgroup involvement Number ...


10

I had the same problem as you and here's how I solved my problem. Bear in mind that while this worked for me, it's not a "one size fits all" situation. Clean your subscriptions removed most of my feeds kept the ones from authors with really great content, which I read 90% of the time kept work-related feeds (security updates, partners feeds, competitors ...


9

ManicTime is a time tracking solution that has been worked out well over the years, it has the following features and comes in a free and paid version: Auto tracking of computer usage Manictime sits in the background and records your activities, so you can just forget it is there and focus on your work. When you are finished you can use collected data to ...


7

I use RescueTime, it's great! It has superb reporting, you can see your activity per day, week, month, etc. Another awesome feature is that it can distinguish between productive activity and non-productive activity, you can view per category / application how much time you have spent on it. You can checkout Scott Hanselman's review for further details:


7

An often overlooked aspect is that such software should be lightweight, simple and fast. If the software requires a lot of interactivity, it is going to distract you from your real work. Simplicity helps.


6

This depends, adding them to my own system needs to have benefit. I don't add them for the sake of having it all in my own system. How I currently approach this: If it's a small item I have to do, I usually add it to my own system (I work on different projects with different issue trackers) If I need to solve a bunch of issues or tasks for a specific ...


6

I don't think keystrokes are a good metric. You can sit and type and backspace all day long to get a high keystroke count, and not have any productivity. Or play typing speed games. You don't want to measure activity, you want to measure results. I suggest a better proxy is "pages produced", using some standard definition of a page. For example, page ...


6

Cleaning out any feeds with a low signal-to-noise ratio and relying more heavily on curated sources is excellent advice that should reduce the number of feed items overall and decrease the volume of uninteresting content. Given that you've done all of that, the remaining improvements are going to be in workflow and how you interact with your reader. My ...


6

It's very simple. Never, EVER close your RSS client without marking all as unread read. So, you either open everything up in new windows, instapaper what you really wanna read or you don't open up your RSS client at all. This encourages discipline in estimating time available and drilling down to what you should effectively spend your time on. It's a ...


5

I've recently employed a Getting Things Done system in my life. In doing so, I wiped out the "backlog" to which you refer to and it now, instead, resides in my system as things I know need to be done, but for which I have determined appropriate groupings as to when I'll get to them. The constant "knowing" of what lurks and that you've accounted for is it ...


5

I use two techniques to say on top of these sorts of things. Most forums in which I participate have a "follow this discussion via e-mail" function, and I've got a number of gmail rules set up to direct that content to specific folders. In cases where there isn't a mail function, I'll use a hyperlink pasted into my gmail calendar as the reminder. Now, a ...


4

I've found Zite for iPhone/iPad very useful, especially when I accumulate more than 1K unread items in Google Reader. It gives you personalized magazine with topics you're interested in based on how you rate them, but the important thing is that it can use unread feeds from Google Reader as one of the sources.


4

My understanding of GTD (and this would be an excellent time for people to correct me) is that one of the core ideas is that everything drains down into one trusted bucket of tasks - so I'd assume that under that philosophy, we'd add the tickets. Now I don't subscribe entirely to that model (although, come to think of it I should be merging at least a ...


4

edit: Seems like I did not read you comment about how you wanted to see edits to your notes (in this case Evernote is no good). I think for this purpose markdown + Git is a good idea, however you might want to have a script which e.g. runs every day and makes a commit to your repository automatically (example how someone did a similar thing). IMO making the ...


3

So, embarrassingly, and against a number of sources of advice, my next action list is sorted by the time that the task arrived in the box, newest tasks at the top, oldest at the bottom. One of my ways of dealing with the inefficiencies that the sort-by-entry-time method causes is to make a rule that everyday I must do the oldest task in the list and I make ...


3

Try out offline readers like Instapaper or ReadItLater. This helps in multiple ways While reading the RSS feeds, you can have a quick decision on whether you want to read the whole article later at leisure, or do you think the summary itself is good enough for you to mark it as read. This allows you to work in two modes - the accumulation mode where you ...


3

You could try Workrave. It's a tool to help prevent RSI rather than a time management tool, but it keeps track of mouse movement and number of keystrokes.


3

The work time is usually limited to a similar amount every day but time is not strictly related to productivity. I personally understand productivity as a standard output unit over time, meaning a higher output in the same time interval suggests an increase in productivity. Taking for example an industry employee who's supposed to pack boxes: if he manages ...


3

Use Twitter to follow people who tweet good links instead of subscribing to RSS feeds. You could use instapaper or just email yourself the link to read later if a link is interesting. Remember that You don't have to read everything. Important stuff will be mentioned by multiple sources and tend to come back more than once.


3

Given I am a proponent of the GTD (Getting Things Done) system, my advice would be to treat them as either standard projects, or in the GTD bucket of Someday/Maybe, and just integrate them into your normal workflow. If they are a standard project, you will review them during your weekly once-over, and generate any new active tasks to go into your various ...


2

What features you need for task management depends on how you want to manage your tasks. Example of some ways you can manage tasks and related features you need are... FIFO (First In First Out) - just a linear list will do. By Context - you need a list with context field, or a general field that can be re-purposed to serve as context. By Priority - you ...


2

All these answers are workarounds but don't really adress the question that was posed. There's no real way to stop your RSS feeds from becoming a mess and there's no real way to stop information overload. Filtering tools slow this down but aren't enough. You can do your best to pare your feeds or followers but at the end of the day info overload is a symptom ...


2

It should be simple to use. You shouldn't have to spend hours setting it up and configuring it. It should be accessible from anywhere: mobile, web, desktop It should allow you to print your tasks so you can view them offline Most importantly it should be easy to add new tasks. You shouldn't have to think too much when adding a new task I have tried many ...


2

I struggled with this for longer than I care to admit when I was first using GTD in a DevOps setting. In the end, I found a simple solution, but only by rethinking David Allen's GTD for this setting. He has the idea of having a "minimum number of collection buckets, and emptying them regularly". An issue tracker is something more and less than a collection ...


2

I have been using Good Noows for my personal use.. It has a list of popular RSS sorted by categories and you can select which RSS you want to view or not. You can also create your own categories. I have created "My feeds" and added some frequents websites I visit daily. It also allows you to view the content in various different layouts suitable for you. ...


2

You can still use something simpler than a full CRM system like Outlook or Gmail. There are scaled down CRM systems like Highrise by 37signals.com. The main thing for you is the search functionality. Not only do you need to research these products to find out which ones work for you, but then you need to become proficient at them. I'm a big fan of ...


2

From your question it sounds to me like you want to measure your productivity but are you sure that's what you really care about? Wouldn't you prefer to measure the value you are producing? Choosing the right metric is critical to achieving your goals. Choose the wrong one and you may never reach your goals no matter how high your metric gets. I don't think ...


2

While mind maps are not specifically intended for organising problems, I have used a variation of them many times when attempting to solve difficult problems with many constraints and they have worked out to be extremely well suited for the job. Start with the mind map keeping the problem in focus Mark the variables that may be critical to the problem ...


1

There is also one called The Eatery - which I know is based on taking pictures, but not sure if it allows for the other elements you mention. I have tried all of them over the years - the one that I've found is by far the best (in large part because the foods are crowd-sourced and always updated) is www.myfitnesspal.com The app works great on android and ...


1

I'm not sure it has all the features you're looking for, but Evernote Food might work for you. It is an application that works on top of the Evernote system. I'm sure it can do the photo and add notes, I'm not sure about the rest. Evernote runs on pretty much every platform currently available, and syncs between them flawlessly. Creating an account is ...



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